- Serves as a critical member and senior leader for the department's administrative team(s). Establishes and maintains clear communications with department leaders as to each area's performance.
- Serves as primary point of contact for administrative matters and provides direction and support to clinical and non-clinical staff for the department. Develops effective methods of communicating with faculty, trainees, and staff on a regular basis.
- Develops and implements policies and procedures consistent with MGB's and Mass General's policies in the areas of clinical practice management, grants management, and teaching/training. Interacts extensively with the Chair to assess administrative and financial needs of the department and to revise policies and procedures to meet changing needs.
- Works with clinical and administrative leaders to set and monitor productivity expectations.
- In conjunction with the Professional Billing Office of the MGPO and the finance director, monitors the department's professional billing services, totaling ~70 million in patient charges annually.
- Coordinates with billing services to develop policies and procedures.
- Serves as principal liaison to Mass General Compliance Office.
- Reviews safety reports forwarded by Office of Quality and Safety, and follows up, as needed, in collaboration with Psychiatry's associate chief for quality and safety and project manager.
- Leads and maintains the department's research administration infrastructure, including management responsibility for administrators and grant managers and support staff across numerous research sites.
- Directs matters related to the ongoing process of grant development, submission, review, and post-award management via the supervision of the Department's research administrator; discusses and resolves administrative problems that arise.
- Oversees development and monitoring of research project budgets in collaboration with grant administrators and principal investigators.
- Oversees deficit resolution issues in collaboration with PI, AD for Research, and MGB research management staff.
- Ensures that research administrators and investigators are aware of institutional research policies and procedures, through regular departmental research meetings and other communication.
- Ensures that changes in research policies and procedures are appropriately communicated to administrators, staff, and principal investigators.
- Works collaboratively with Research Management and Compliance as necessary to ensure the appropriate fiduciary and regulatory responsibility of the research enterprise.
- In conjunction with Psychiatry residency and fellowship program managers, supports the administration of the department's: joint (w/McLean Hospital) residency programs (72 adult and 18 child psychiatry residents); psychology internship program (16 interns); and continuing medical education programs.
- Oversees financial management of training programs, including implementing and ensuring compliance with professional billing activities as applicable.
- Monitors and updates training affiliation agreements with outside institutions.
- Works collaboratively with the Graduate Medical Education (GME) Office and Compliance as necessary to ensure the appropriate fiduciary and regulatory responsibility of education and training programs.
- Oversees departmental database, which includes productivity reporting and credentialing systems.
- Ensures that annual requirements for faculty and staff (conflict of interest reporting, annual training, seasonal flu vaccines, etc.) Coordinates department's space planning, space allocation, renovation, etc.
- Network Development; Office of General Counsel; Financial Management
- Oversees the development and management of faculty compensation plans to ensure fair and equitable compensation as well as market competitiveness regionally and nationally.
- Supervises staff who are responsible for approving expenditures, assigning cost centers, monitoring compliance with budgets, and identifying and investigating potential problem areas and proposing solutions.
- Establishes and maintains a financial management system to allow accurate and detailed reporting of financial status and staffing distribution of operating accounts (100 cost centers), and research/sundry funds (over 800).
- Monitors funds on which chair is PI, with particular attention to tracking commitments and spending against "Chair's Package" account.
- Coordinates with Accounts Payable, Research Finance, Payroll, and other departments as needed for resolution of errors.
- Develops and tracks recruitment and/or retention packages for faculty hires.
- Oversees and approves certain financial transactional activities (Peoplesoft/Workday, advance authorizations, expense reports, etc.).
- Conceptualizes and oversees a variety of financial analyses.
- Works with Human Resources teams to manage often sensitive issues that arise with weekly staff and faculty.
- Approves (or delegates the approval of) all non-professional staff personnel transactions (hiring, salaries, promotions, job descriptions, etc.)
- Supports and works to maintain salary and wage equity for both faculty and staff.
- Develops and maintains systems to ensure that annual performance evaluations are performed in a timely manner and in compliance.
- In conjunction with the Chair, ensures the support and maintenance of a diverse, inclusive, and professional environment amongst faculty, trainees, and staff.
- Using PeopleSoft/Workday, initiates, approves, and coordinates with Human Resources and Research Management for approval of changes (i.e. salary adjustments, salary distributions, etc.), for department staff.
- Provides mentorship to senior staff, division administrators, and other staff others as appropriate.
- Prepares performance reviews on direct reports. Takes corrective and disciplinary action as necessary to maintain the highest level of staff productivity and effectiveness. Master's degree in business administration, public health, public administration, or related field required.
- 5-7 years administrative/management experience required, preferably in an academic medical center setting.
- Exceptional interpersonal skills and a high degree of social facility in obtaining cooperation and support from a broad range of people
- Administrative Director for Research;
- Director, Personnel Operations;
- Administrative Director, Program in Substance and Addiction Services; Web Coordinator
-
Advisor to The CEO
2 weeks ago
New Silver Boston, United States**Position Title: Advisor to the CEO** · **Location: Boston Massachusetts (hybrid model)** · **Company Overview**: · New Silver is a fintech company with a mission - helping to improve local communities by providing fast, convenient and flexible capital to real estate investors. ...
-
Executive Assistant to CEO
1 week ago
NR Consulting LLC Boston, United StatesJob Overview: · **Duties**: · - Manage the CEO's calendar, including scheduling meetings and appointments · - Coordinate travel arrangements and prepare detailed itineraries · - Prepare and edit correspondence, communications, presentations, and other documents · - Conduct resear ...
-
Executive Assistant to CEO
3 weeks ago
NR Consulting LLC Boston, United States**Duties And Responsibilities**: · Perform administrative and clerical duties for the Commissioner's office, ensuring an organized filing system and timely processing of requests. · Distribute time-sensitive mail and correspondence, including 51A's, to the Ombuds team and other u ...
-
Executive Assistant to The CEO
2 weeks ago
Nia Therapeutics Boston, United StatesNia Therapeutics is developing brain stimulation therapies to restore memory function after brain injury and disease. Our team includes leaders in the fields of engineering, cybersecurity, neuroscience, and neurosurgery, and our technology has the potential to revolutionize the t ...
-
Executive Assistant to CEO
1 week ago
Dutech Boston, United StatesAdministrative and Clerical duties in an Executive office. · **DUTIES AND RESPONSIBILITIES** · 1. 1. Perform administrative and clerical duties for the Commissioner's office, ensuring an organized filing system and timely processing of requests. · 2. 2. Distribute time-sensitive ...
-
Executive Assistant to CEO
2 weeks ago
Dutech Boston, United StatesAdministrative and Clerical duties in an Executive office. · **DUTIES AND RESPONSIBILITIES** · 1. 1. Perform administrative and clerical duties for the Commissioner's office, ensuring an organized filing system and timely processing of requests. · 2. 2. Distribute time-sensitive ...
-
President & CEO
3 weeks ago
Spano Pratt Watertown, United States**Overview**: · The ORGANIZATION · Founded in 2015, the Greater Watertown Community Health Foundation (GWCHF) is a catalyst for positive, lasting improvement to health and wellbeing across Dodge and Jefferson Counties. It recognizes the dignity and value of every person, envision ...
-
ceo
3 weeks ago
Massachusetts Nonprofit Network Boston, MA, United StatesFounded in 1969, Philanthropy Massachusetts is a diverse and vibrant membership association of highly engaged philanthropic organizations and individuals with interests in Massachusetts and surrounding areas. Our mission is to promote the practice and expansion of effective and r ...
-
Executive Assistant to CEO
4 hours ago
ELAINE CONSTRUCTION Newton Center, United StatesAbout Elaine - We are a fourth-generation family owned Constuction firm our employees are loyal, hardworking, friendly and driven. We deliver the best in class by serving our clients in a collaborative and efficient way. · You are: Bright, helpful, organized, have a sense of urge ...
-
President & CEO
3 weeks ago
Asian American Arts Alliance Boston, MA, United StatesFull time / $200,000-$240,000 annually / Rockport Music / Rockport, MA · Position Summary · The President & CEO will report to the board of trustees to enhance Rockport Music's artistic and operational vision through executing the strategic plan. This will include building the ...
-
Advisor to the CEO
1 week ago
New Silver Boston, United StatesJob Description · Job DescriptionPosition Title: Advisor to the CEO · Location: Boston Massachusetts (hybrid model) · Company Overview: · New Silver is a fintech company with a mission - helping to improve local communities by providing fast, convenient and flexible capital to re ...
-
Executive Assistant To CEO
2 weeks ago
CodaMetrix Boston, United States Full timeCodaMetrix is revolutionizing Revenue Cycle Management with its AI-powered autonomous coding solution, a multi-specialty AI-platform that translates clinical information into accurate sets of medical codes. CodaMetrix's autonomous coding supports improved patient care and drives ...
-
Executive/personal Assistant to CEO
2 weeks ago
Oram Cybersecurity Advisors Needham Heights, United States**Job Title**: Executive & Personal Assistant to the CEO · **Location**: Needham, MA · **Job Type**: Full-Time · **Overview**: · A growing Managed Service Provider is seeking a highly organized and proactive Executive & Personal Assistant to provide comprehensive support to the C ...
-
Executive Assistant To CEO
3 weeks ago
CODAMETRIX Boston, United StatesJob Description · Job DescriptionCodaMetrix is revolutionizing Revenue Cycle Management with its AI-powered autonomous coding solution, a multi-specialty AI-platform that translates clinical information into accurate sets of medical codes. CodaMetrix's autonomous coding supports ...
-
Analyst, Office of the CEO
1 week ago
XPO Boston, United StatesSolutions driven success. · XPO is a top ten global provider of transportation services, with a highly integrated network of people, technology and physical assets. At XPO, we look for employees who like a challenge and can communicate effectively in all situations. We want to le ...
-
Intern, Office of the CEO
3 weeks ago
Massachusetts General Physicians' Organization Boston, MA, United StatesJob Description - Executive Director, Department of Psychiatry · Executive Director, Department of Psychiatry · The Executive Director (ED) serves as the lead administrator of the Massachusetts General Hospital (Mass General) Department of Psychiatry (Psychiatry). · Mass Gener ...
-
Chief of Staff to the CEO
1 week ago
Nanobiosym Cambridge, United StatesJob Description · Job DescriptionNanobiosym is an innovative nanotechnology company in Cambridge, MA that is developing point-of-care diagnostics to address a broad range of diseases. Nanobiosym was founded by an MIT/Harvard alum to work at the interface of physics, nanotechnolog ...
-
Executive Assistant to CEO
1 week ago
Nanobiosym Cambridge, United StatesJob Description · Job DescriptionNanobiosym is an innovative nanotechnology company in Cambridge, MA that is developing point-of-care diagnostics to address a broad range of diseases. Nanobiosym was founded by an MIT/Harvard alum to work at the interface of physics, nanotechnolog ...
-
PR & Communications Manager to CEO
1 week ago
Black Pen Recruitment Boston, United StatesOur Client is the largest and the first licensed on/off-ramp platform for stablecoins in Africa. They are dedicated to offering innovative solutions in the African stablecoins space. Our client is committed to making stablecoins accessible and understandable for everyone, providi ...
-
CEO/ Head of Operations and Marketing
2 weeks ago
Digital United Boston, MA, United StatesManaging Director of Operations, Digital Marketing · The Managing Director of Operations is responsible for the Profit & Loss management of the Delivery team. Our Delivery team is made up of Data, Experience, Marketing Strategy and Technology professionals with close Project Man ...
Intern, Office of the CEO - Boston, MA, United States - Partners Healthcare System
Description
The Executive Director (ED) serves as the lead administrator of the Massachusetts General Hospital (Mass General) Department of Psychiatry (Psychiatry).
Mass General Psychiatry is one of the largest clinical departments at the hospital, with close to 2,000 employees/extended workforce including 750 credentialed faculty, 150 clinical trainees, as well as hundreds of research fellows, clinical research coordinators, and administrative staff.
The Department occupies approximately 150,000 square feet of office, clinical, and research space, and performs approximately 160,000 ambulatory visits per year.
Clinical services also include a 24-bed psychiatric inpatient unit, inpatient consultative services, a dedicated emergency psychiatric service, and several neurotherapeutic procedural services.
The clinical/administrative operations budget totals $115 million and research expenditures are approximately $100 million annually.Reporting directly to the chair of Psychiatry and a senior vice presidents of Mass General, the ED functions as Psychiatry's administrative leader for all matters related to clinical operations, finance and budget, human resources, credentialing and staffing, research administration, space allocation, education and training, and general administration.
The central administrative leadership team within Psychiatry reports directly to the ED.The ED partners closely with Psychiatry's Departmental Leadership Committee (DLC), Mass General and Massachusetts General Physicians Organization (MGPO) leadership and management staff, leaders across Mass General Brigham (MGB), and faculty and administrators within Psychiatry.
In partnership with the Chair, determines the overall vision, mission, direction, goals, and objectives of the department.In partnership with relevant associate chiefs and clinical operations leaders, oversees operations of clinical services provided in ambulatory, inpatient, psychiatric emergency, and procedural, services.
The ED's office is sited in the historic Bulfinch Building on the main campus at Mass General. A hybrid arrangement with two days per week working remotely is possible.
The Executive Director is administratively responsible for operations and issues that affect approximately 1800 employees, including credentialed faculty and administrative ("weekly") staff.
Senior Administrative Director for Clinical Operations.The ED oversees and is responsible for the financial performance of 100 General Hospital and MGPO cost centers, as well as 800 grant and sundry funds.
#