Executive/personal Assistant to CEO - Needham Heights, United States - Oram Cybersecurity Advisors

Description

A growing Managed Service Provider is seeking a highly organized and proactive Executive & Personal Assistant to provide comprehensive support to the CEO.

This role combines the traditional functions of an Executive Assistant with those of a Personal Assistant, requiring a dynamic individual who can manage professional and personal tasks with discretion and professionalism.

• Act as the point of contact among executives, employees, clients, and other external partners.
• Manage information flow in a timely and accurate manner, ensuring the CEO's involvement in priority matters.
• Manage executives' calendars, arrange meetings, and organize scheduling including travel arrangements and itinerary planning.
• Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO.
• File and retrieve documents and reference materials.
• Conduct research, collect and analyze data to prepare reports and documents.
• Manage and oversee the CEO's personal commitments including travel arrangements, personal appointments, family engagements, and other personal tasks.
• Handle confidential documents ensuring they remain secure.
• Prepare financial statements, reports, memos, invoices letters, and other documents.
• Handle basic bookkeeping tasks.
• Facilitate internal communication by distributing internal announcements, coordinating meetings, and hosting visiting executives.
• Take meeting minutes, accurately enter notes, and distribute them.
• Oversee projects and follow up on impending deadlines.
• Attend meetings and events as the CEO's representative when necessary.

• Proven experience as an Executive Assistant, Personal Assistant, or similar role with a track record of effectively supporting senior executives.
• Experience in managing multiple priorities, administrative coordination, and logistics.
• Wellorganized, detailoriented, ability to multitask with great followup skills.
• Strong written and verbal communication skills.
• Exceptional ability to maintain discretion and confidentiality.
• Proficiency in Microsoft Office Suite and experience with scheduling and communication tools.
• Knowledge of office management systems and procedures.

• Excellent organizational and time management skills.
• Strong decisionmaking ability and attention to detail.
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors.
• Professional level verbal and written communications skills.
• Ability to anticipate needs and act upon requests independently.

• Bachelor's degree in Business Administration, Communications, or a related field is preferred.

• Office setting, though remote options may be available depending on the company's needs.
• Standard business hours with flexibility required as dictated by the needs of the CEO.

• Competitive salary and benefits package.
• Opportunities for growth and development within the company.
• Exposure to industry leaders and cuttingedge technologies.
• Dynamic and supportive work environment.

• 401(k)
• 401(k)

• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Retirement plan

• 8 hour shift
• Monday to Friday

• Executive administrative support: 1 year (required)

• US Citizenship (required)