- Greet and welcome visitors with a friendly and professional demenaor
- Answer telephones and direct callers to the appropriate individual, taking messages & communicating them as appropriate
- Maintain yearly calendar of all department meetings and events associated with Berkshire
- Send, receive, and distribute mail and packages for the department
- Schedule and manage travel and expense reporting
- Coordinate and organize meetings, conferences and events; screen meeting requests
- Contact vendors for machine and building maintenance
- Maintain office supplies, snacks etc. and keep the reception area neat and organized
- Work with corporate IT for technology issues as required
- Produce copies and electronic scans as required
- Process vendor invoices for department and corporate office in a timely and accurate fashion
- Prepare various documents / presentations by time provided
- Enter data into Excel for reporting purposes
- Complete special projects and assignments as assigned
- Consistently demonstrate use of tact and discretion
- Successfully engage all administrative competencies expected by Berkshire
- At least five years successful experience managing a front desk and facilities in an administrative capacity within a corporate environment
- Maintain confidentiality of sensitive and proprietary information and communications of information
- Ability to create, edit and scale existing historical documents to meet current needs
- Aptitude for organizing, prioritizing, and managing multiple priorities, using critical thinking and problem solving
- Demonstrated multi-modal communication style that reaches every stakeholder, specifically excellent verbal, and written communications
- Ability to communicate with and manage up to senior management
- Collaborative working style with inclusive work and thinking behaviors, commitment to excellence in teams and work product, with a strong work ethic
- Proficiency and willingness to adopt new systems and processes
- Demonstrate emotional intelligence in high pressure and sensitive situations
- Demonstrated ability to make independent decisions and apply critical thinking on business matters when appropriate
- Tenacity, patience, and perseverance to work with business deals from beginning to end of process
- Represent the Berkshire employment brand well to candidates by seeking to understand the capabilities and insights of people with unique backgrounds, cultures, styles and abilities
- Develop productive working relationships with all team members including internal clients and external third parties
- Demonstrated high level of ethics and integrity with a straightforward and honest approach
- Demonstrated ability to use and learn new technology (e.g., computers/hardware, mobile, software, cloud-based programs)
- Proficiency with computers, keyboards, monitors and telephone headsets
- Proficiency in Microsoft Suite of Products (e.g., Word, Outlook, Excel, Teams, Power Point)
- Demonstrated proficiency with conference room technology
- Position will work 20 hours per week
-
Administrative Receptionist
1 week ago
Professional Staffing Group Boston, United StatesAdministrative Receptionist (University Office) - $25/hr · About the opening: Administrative Receptionist position available in Boston, MA. · Competitive hourly rate of $25. · Opportunity to work in a dynamic university office environment. · Responsibilities:Greet and assist ...
-
Receptionist/Office Assistant
4 weeks ago
Manning Personnel Group, Inc. Boston, United StatesA mission driven, non-profit company in Boston is seeking a Receptionist/Office Assistant to join their team This person will handle a variety of administrative tasks, support high level professionals within the company, ensure the office runs smoothly, and work on additional spe ...
-
Receptionist/Admin Assistant
3 weeks ago
Staff Insight, LLC Boston, United StatesJob Description · Our client, a non-profit trade association in Boston that serves the health and fitness club industry is seeking a temporary, receptionist/administrative assistant to cover the front desk and provide administrative support to the Membership Services Department, ...
-
Administrative Assistant
2 weeks ago
Atlantic Retail Boston, United StatesWe are looking for a reliable and organized Administrative Assistant to join our team at Atlantic Retail. You will provide administrative support to the Boston office and senior management and ensure the smooth operation of the office. You will also handle various tasks such as s ...
-
Administrative Assistant
2 weeks ago
The Hollister Group Boston, United StatesAdministrative Assistant · We are The Hollister Group, the Boston area's leading women-owned staffing firm guiding candidates through the job search process and connecting top-tier talent with opportunities that meet the needs of our candidates and our clients. Our Recruiters wil ...
-
Administrative Assistant
3 weeks ago
City of Boston Massachusetts Boston, United StatesParticipates in the review of purchase requisitions for a wide variety of supplies, materials, equipment and commodities for all City departments and agencies. Utilizes the City's on-line system in the receipt, review, and processing of requisitions, Administrative Assistant, Pro ...
-
Administrative Assistant
3 weeks ago
Manning Personnel Group, Inc. Boston, United StatesA dynamic biotechnology firm is seeking an energetic, efficient, and versatile Administrative Assistant to join their growing team in Boston, MA The ideal candidate is a personable, outgoing, and detail-oriented individual with prior administrative experience. If you are seeking ...
-
Administrative Assistant
3 weeks ago
The Hollister Group Boston, United StatesAdministrative Assistant · We are The Hollister Group, the Boston area's leading women-owned staffing firm guiding candidates through the job search process and connecting top-tier talent with opportunities that meet the needs of our candidates and our clients. Our Recruiters wil ...
-
Administrative Assistant
3 weeks ago
Fidelity TalentSource LLC Boston, United StatesFidelity TalentSource is your destination for discovering your next temporary role at Fidelity Investments. We are currently sourcing for an Administrative Assistant to work in Fidelity's Asset Management business unit in Boston, MA · Administrative Assistant · The Administrativ ...
-
Administrative Assistant
1 week ago
Beacon Hill Boston, United StatesAdministrative Assistant to $50K- Work in Law · Our client, a national law firm, is seeking an Administrative Assistant to add to their staff In this role, you will be responsible for overseeing all front desk operations including answering phones, greeting visitors and receiving ...
-
Administrative Assistant
2 weeks ago
Hire Partnership, LLC Boston, United StatesOur client, a University in Boston, is seeking an Administrative Assistant to join their team · *Location:* Boston, MA · *Hours:* Monday-Friday · *Salary:* $20-25/hour · *Responsibilities: * · * Manage calendars, schedule appointments, and coordinate meetings · * Prepare and edit ...
-
Administrative Assistant
2 weeks ago
DIGI America Boston, United StatesOverview · An Administrative Assistant is an entry-level office professional who is accountable for coordinating office activities and operations to secure efficiency and compliance with company policies. Keep stock of office supplies and place orders when necessary. Plus, additi ...
-
Administrative Assistant
1 day ago
Skanska Boston, United StatesSkanska is searching for a dynamic Administrative Assistant. This is a great opportunity to start a career with a company that builds things that matter and values its team. We are proud to share our culture of diversity and inclusion. · Our work makes a clear contribution to soc ...
-
Administrative Assistant
1 week ago
Beacon Hill Boston, United StatesOur client, a non-profit in Boston dedicated to creating and sustaining affordable housing is seeking a bilingual Mandarin/Cantonese Administrative Assistant to join the team. In this role, you will serve primarily as administrative support to the property management team. Respon ...
-
Administrative Assistant
1 week ago
Pure Lithium Corporation Boston, United StatesJob Description: · We are seeking a dedicated and proactive Administrative Assistant to join our team. As an integral part of our organization, you will play a pivotal role in supporting our day-to-day operations and ensuring a smooth and efficient work environment. In this role, ...
-
Front Office Assistant/Receptionist
3 weeks ago
Audacy Boston, United StatesOverview · Audacy Boston is seeking a part time front office assistant/receptionist. This is an in person position for approximately 25-30 hours per week. · Responsibilities · What You'll Do: · Manage Audacy Boston's Front Desk · Greet and allow entry for clients, guests, contest ...
-
Sr. Administrative Assistant
3 weeks ago
Hire Partnership, LLC Boston, United StatesSchedule, plan, and execute a variety of diverse and complex meetings and events. Make travel arrangements and reservations for senior managers. Compose and type regular correspondence, like invitations and informative material. Create spreadsheets a Administrative Assistant, Adm ...
-
Events Administrative Assistant
3 weeks ago
Marriott Hotels & Resorts Boston, United StatesEnter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile mach Administrative Assistant, Adm ...
-
Executive Administrative Assistant
3 weeks ago
Hire Partnership, LLC Boston, United StatesVery busy HR department in world class Boston medical center looking for Executive Assistant for Senior VP of HR. This role supports a team of 6-8 with primary responsibility to VP. Will be scheduling appointments, keeping calendar, making travel arr Assistant, Executive, Adminis ...
-
Assistant Registrar Administration
1 week ago
Suffolk University Boston, United StatesThe Assistant Registrar supports the administrative set up of registrar-related operations in the student information system database (Workday) including, but not limited to, enrollment reporting, registration, grading, and beginning/end of semester Registrar, Assistant, Operatio ...
Administrative Assistant/Receptionist - Boston, United States - Berkshire Residential Investments
Description
POSITION SUMMARYAre you looking for a unique opportunity to showcase your exceptional administrative skills in a world-class company? Berkshire is seeking a highly motivated Part-Time Administrative Assistant/Receptionist who is organized, detail oriented, and excited to learn about the real estate investment management industry to join our team in Boston, MA.
Under the general direction of the Vice President, Human Resources, the Part-Time Administrative Assistant/Receptionist will be committed to providing all support required to maximize the effectiveness and productivity of assigned executives and staff.
Responsibilities include but are not limited to:
Knowledge/Experience:
Berkshire Residential values diversity, equity, inclusion and belonging. Berkshire is committed to providing equal opportunity in all practices, including employees and applicants for employment. We ensure that decisions affecting employees are made without regard to their race, color, creed, national origin, age, disability, gender, gender identity, sexual orientation, or any other protected status.
In order to ensure a fair and accessible recruitment process, we are open to providing reasonable accommodations or adjustments for applicants with disabilities. If you require any accommodations or have any accessibility concerns, please let us know and we will work with you to meet our needs.
This is an exciting opportunity for an experienced administrative professional to join our team We invite you to apply to become part of Berkshire as our Part-Time Administrative Assistant/Receptionist in Boston, MA, USA.
