Jobs
>
North Haven

    Executive Administrative Assistant - North Haven, United States - Medtronic Inc.

    Medtronic Inc.
    Medtronic Inc. North Haven, United States

    5 days ago

    Default job background
    Description
    Careers that Change Lives


    At Advanced Surgical Technologies, we are the global pioneer of advanced surgical technologies, delivering intelligent solutions, inspiring confidence when it matters most for surgeons to enhance patient outcomes today and tomorrow.

    This role can be based in Lafayette, CO or North Haven, CT.

    A Day in the Life


    This role provides direct support to the VP of Global Marketing in the Advanced Surgical Technologies business unit of Surgical, and some support of the Senior Directors/Directors on the leadership team.


    Perform work at established standards of quality and timeliness to meet department goals and objectives, according to company policies and procedures.


    Essential Functions:
    Budget and Vendor Management


    • Process vendor proposals for contracting and purchase order requests.
    • Manage and track the finance approval process for all PO requests exceeding $50k.
    • Manage expense tracking against the team marketing budget in coordination with finance SAP GL ledger reports. Advise Directors and VP monthly on spend actuals.
    • Maintain knowledge of policies and procedures and educate team on new changes
    Meeting Coordination


    • Support meeting coordination including Outlook scheduling, planning and logistics, agenda, on-site A/V set up, catering and supplies utilizing Meeting Card American Express payment and Ariba catalog purchasing.
    • Consolidate presentations with consistent, on-brand templates and formatting.
    • Draft agendas and slide content for biweekly LT and monthly org meetings. Assign content delivery instructions to presenters and guest speakers
    • Manage customer event functions including coordinating department support of event content, assembling event printing, CDA legal form processing, ordering & shipping supplies and sample product, etc.
    Office support


    • Basic administrative support functions including printing, scanning, electronic records management, drafting communications, ordering supplies, managing shipments, etc.
    • Manage print orders of both internal material and customer facing brochures.
    • Organize and maintain physical supply of sample product in Lafayette, CO storage room.
    • Submit IT requests for team and ensure accurate completion
    • Complete expense reconciliation and expense reports for Meeting credit card and Travel & Entertainment credit card charges according to current policies and procedures.
    VP Level Support


    • Book domestic and international travel for VP including applicable visa applications.
    • Complete expense reports for VP of Marketing and Sr. Director of Strategy, AST BU.
    • Review Expense Reports for Approval by VP
    • Schedule meetings with multiple attendees. Proactively communicate and resolve calendar conflicts to ensure necessary attendance.
    • Draft on-brand communications for VP and execute delivery through the specified channel (email, Teams).
    • Maintain calendar of dates for team recognitions and plan celebrations for team members
    • Maintain ORG charts, email distribution lists, and employee roster data.
    • Maintain Operating Mechanisms calendar to include internal and external events. Ensure it is shared and utilized by team in planning events to avoid conflicts. Coordinate with Surgical Integrated Marketing team op mechs calendars when necessary to coordinate executive level engagement.
    • Hospital credentialing
    Community Council Lead


    • Lead meeting host for monthly AST Global Marketing community council. Send invitations and manage schedule.
    • Support logistics of events and engagements planned by Community Council Members
    • Encourage and directly influence innovation of the group to support the Medtronic Mission pillars and the ONE Surgical messaging.
    • Liaise with cross-functional groups on behalf of Global Marketing and the VP
    • Survey creation and reporting using MDT-approved platforms

    Must Have:
    Minimum Requirements


    • High School Diploma or equivalent
    • Minimum of 6 years of administrative experience supporting multiple individuals with competing needs
    Nice to Have


    • Proficient in Microsoft Outlook, Excel, Power Point, Word, Teams
    • Ability to work independently to achieve results
    • Technical computer skills and the ability to troubleshoot basic IT issues
    • Problem solving analysis and research abilities
    • Able to communicate intelligently and confidently with physicians and high-level executives.
    • Proactive in self education of policies and procedures.
    • Detail oriented planner
    • Excellent written and oral communication skills.
    • Professional étiquette (telephone, correspondence, email, and in person).
    • Ability to work well under multiple instructions and directions and manage competing priorities.
    • High level of energy and willingness to work independently in an ever-evolving environment.
    • Ability to work effectively in a team environment and build strong working relationships.
    • Ability to perform physical lifting of boxes and materials and transportation of equipment on-site
    • Ability to achieve results by working cross-functionally and collaboratively across a matrix organization
    • Self-starter, comfortable taking initiative and managing multiple projects at once
    • Experience working with a global team in multiple time zones
    • Conflict resolution skills - can respond gracefully and professionally while upholding policy
    • Interest in learning new technologies
    About Medtronic

    Together, we can change healthcare worldwide.

    At Medtronic, we push the limits of what technology, therapies and services can do to help alleviate pain, restore health and extend life.

    We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an exciting and rewarding place to be.


    We want to accelerate and advance our ability to create meaningful innovations - but we will only succeed with the right people on our team.

    Let's work together to address universal healthcare needs and improve patients' lives. Help us shape the future.

    Physical Job Requirements


    The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job.

    Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


    For Office Roles:
    While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers.

    Contact your manager, recruiter or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.

    (ADA-United States of America)

    Medtronic Benefits and Compensation

    A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create.

    We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.

    Learn more about our benefits here.

    This position is eligible for a short-term incentive plan. Learn more about Annual Salary and Medtronic Incentive Plan (MIP) on Page 6 here.


    The provided base salary range is used nationally in the United States (except in Puerto Rico and certain CA locations).

    The rate offered is compliant with federal/local regulations and may vary by location.
  • Gear Jammerz

    Administrative Assistant

    1 week ago

    Gear Jammerz Hamden, United States

    Pay: $ $19.00 per hour · Expected hours: 40 per week · **Benefits**: · - 401(k) · - Dental insurance · - Health insurance · - Paid time off · - Parental leave · - Retirement plan · Schedule: · - 8 hour shift · Ability to Relocate: · - Hamden, NY 13782: Relocate before starting wo ...

  • KYYBA INDIA PRIVATE LIMITED

    Administrative Assistant

    3 days ago

    KYYBA INDIA PRIVATE LIMITED Wallingford, United States

    Job Summary: · Level I: 0-3 years of experience. Under direct supervision, provides general administrative support to a department or group of professionals. Requires the ability to exercise independent judgment and employ basic reasoning skills. Typically requires a high school ...

  • Burt Process Equipment

    Systems Sales Administrative Assistant

    3 days ago

    Burt Process Equipment Hamden, United States

    The Sales Engineering Administrative Assistant is responsible for supporting the Manufacturing Sales Engineers in day-to-day operations. · **Essential Functions**: · - Write quotes, communicate with outside sales to initiate quote follow-ups, and maintain associated logs. · - Man ...

  • Complete Wound Care LLC

    Receptionist/administrative Assistant

    5 days ago

    Complete Wound Care LLC Wallingford, United States

    Overview: · Full Time: Tuesday to Friday 9:30am to 5:00pm and Saturday 9:00am to 2:00pm · **Responsibilities**: · - Greet and assist patients in a professional manner · - Schedule and confirm patient appointments · - Assist with clerical tasks such as filing, faxing, data entry, ...

  • Guardian Angels Homecare

    Administrative Assistant for Hiring

    1 week ago

    Guardian Angels Homecare Cheshire, United States

    Guardian Angels Homecare in Cheshire is looking for a part-time Administrative Assistant for hiring to help facilitate the company's recruitment, hiring and retention process for employees. · Position reports directly to Director of operations and excellent growth potential. · Ex ...

  • MERIDEN PUBLIC SCHOOLS

    Administrative Assistant to The Assistant

    3 days ago

    MERIDEN PUBLIC SCHOOLS Meriden, United States

    **Description of Position**: · **Responsibilities**: · - **Administrative Support**:Provide administrative assistance to the Assistant Superintendent of Student Supports, including managing schedules, coordinating meetings, and preparing correspondence and reports. · - **Communic ...

  • Nexus Dynamics

    Administrative Assistant

    1 week ago

    Nexus Dynamics Meriden, United States

    Administrative Assistant (m/f/d) · Welcome to JobImpulse · We are an experienced international staffing agency with an exceptional success story since our founding in 2006. Today, we have over 53 offices in 13 countries and employ more than 9,300 people worldwide. · We are looki ...

  • DIANA LOPUSNY MD LLC

    Administrative Assistant

    1 week ago

    DIANA LOPUSNY MD LLC Milford, United States

    **Benefits**: · - 401(k) · - 401(k) matching · - Bonus based on performance · - Paid time off · Preferred Pediatrics of Milford is a busy Pediatric Office seeking a Full time ( 4 days a week) Administrative Assistant to work our Front desk position. · Office experience preferred. ...

  • Emerest Home Care of Connecticut

    Administrative Assistant

    1 week ago

    Emerest Home Care of Connecticut Waterbury, United States

    **Job Summary**: · The **Administrative Assistant **will run the daily functions of: · 1. Assisting administrator with daily tasks. · 2. Maintenance of all clients. · 3. Management of new in-person and online applicants · 4. Management of authorizations (expired and expiring) · 5 ...

  • NTT DATA

    Administrative Assistant

    1 day ago

    NTT DATA Hartford, United States

    **Job Title**: Administrative Assistant ( **Temporary 7 Months or longer)-Hybrid** · **Industry**: Healthcare · **FSLA status**: Non-Exempt · **Department**: Operations · **Level**: Entry to mid-level · **Location**: Hartford, CT · **Pay Rate**: · At NTT DATA, we know that with ...

  • ACE Distributing

    Administrative Assistant

    1 week ago

    ACE Distributing Plainville, United States

    Looking for an Office Administrative Assistant for a Beverage Distributor located in Plainville, CT. We are looking for a full time associate who can work up to 40 hours a week, Monday through Thursday. 9:00 a.m. to 6:00p.m. Position starts at $18/hr plus benefits · - Strong work ...

  • Computech Corporation

    Administrative Assistant

    1 day ago

    Computech Corporation Hartford, United States

    **Description**: · - Administrative and project management support needed for Group Medicare marketing team. · - This is a long-term project requiring 15-20 hours per week.available 9am - 3pm Tuesday, Wednesday and Thursday · - Applicant must enjoy administrative projects which e ...

  • Nesco Resource, LLC

    Administrative Assistant

    3 days ago

    Nesco Resource, LLC North Haven, United States

    We are seeking an Administrative Assistant to join our client's team on a temp to hire basis for the right candidate. As an Administrative Assistant, you will play a vital role in ensuring smooth day-to-day operations within the organization. Your primary responsibilities will in ...

  • Housing Authority of the Town of Stratford

    Administrative Assistant

    1 week ago

    Housing Authority of the Town of Stratford Stratford, United States

    **Job Title: Administrative Assistant** · **General Summary**: · Reports directly to the Executive Director. Performs a variety of administrative and clerical tasks and provides support with the daily office needs and activities of the Authority. Must maintain a high level of dis ...

  • THOR Solutions, LLC

    Administrative Assistant

    1 week ago

    THOR Solutions, LLC Middletown, United States

    **THOR Solutions** is seeking a highly motivated **Administrative Assistant** to support the Naval Undersea Warfare Center, Division Newport's HR Department. This individual will be responsible for assisting in the development, review, and reporting of the following; · - Organize ...

  • Waste Management Reduction Services

    Administrative Assistant

    3 days ago

    Waste Management Reduction Services Danbury, United States

    **Job Title**: Admin Assistant · **Work Location**:Danbury C.T. · **Hours**: 9am - 5pm est · **Reports to**: Account Manager · **Department**: Administration · **Position Status**: ☒ FT · **Education**: · College Degree in business a plus. · **Essential functions and responsibili ...

  • Quinnipiac University

    Dean's Administrative Assistant, School of Medicine

    2 hours ago

    Quinnipiac University North Haven, United States

    **Job Number**: 495796 · **Type**: Full-time · **Campus**: North Haven - North Haven, CT · **Categories**: Staff · **Overview**: · **About Quinnipiac**: · - Quinnipiac University is a private, coeducational institution located 90 minutes north of New York City and two hours from ...

  • PepsiCo

    Administrative Assistant

    3 days ago

    PepsiCo Stratford, United States

    Overview: · **Responsibilities**: · - Greet Client and/or Vendors · - Answer and direct incoming calls in a professional and pleasant manner · - Open, sort, and distribute mail and packages · - General administrative support: · - Reporting, copying, filing, faxing, display board ...

  • EVERSOURCE

    Administrative Assistant a

    1 week ago

    EVERSOURCE Hartford, United States

    Role and Scope of Position: · Performs varied and confidential secretarial and administrative work, requiring initiative, judgment and a broad knowledge of Company organization, policies, practices and procedures. Acts for the Manager in matters not requiring his/her presence. Ma ...

  • Skyline Solutions

    Road Rights Administration Assistant

    1 week ago

    Skyline Solutions New Haven, United States

    Drive the energy transition forward with Nowega · We ensure that the energy supply in Germany is secure - now and in the future. Nowega GmbH is one of the German transmission system operators based in Münster. With our current team of around 130 employees, we operate and market ...