Administrative Assistant a - Hartford, United States - EVERSOURCE

EVERSOURCE

Verified Company

Hartford, United States

6 days ago

Posted by:

Mark Lane

beBee recruiter

Description

Role and Scope of Position:

Performs varied and confidential secretarial and administrative work, requiring initiative, judgment and a broad knowledge of Company organization, policies, practices and procedures.

Acts for the Manager in matters not requiring his/her presence. May guide other secretarial/clerical personnel in the performance of delegated assignments.

2.

Essential Functions:

Plans setup for and prepares correspondence, reports, records, speeches and various other materials, some of a complex and confidential nature, from source documents, shorthand or transcribing equipment.
Proofreads and checks typing for accuracy; edits material for punctuation, grammar and spelling, some of which may be complex in nature and may be typed by others.
Acknowledges correspondence, initiates inquiries and secures information; drafts and composes letters as directed.
Prepares and processes various forms and reports such as time sheets, expense reports, authorizations for payment, purchase requisitions, vacation schedules, vehicle reports, etc.
Obtains and assembles statistical and other information; compiles and computes data; prepares various important, regular and special reports, statements, summaries, tabulations and schedules, some of a complex or technical nature.
Provides answers to callers concerning established Company policies associated with the work of the office or positions on public matters.
Sets up and maintains confidential and critical records, files and manuals.
Receives and distributes mail, prioritizing correspondence, investigating and following up as required.
Receives visitors and responds to their inquiries.
Arranges appointments, meetings and travel schedules; maintains calendar.
Prepares reports, gathers material for inclusion in reports, presentations, or special assignments. Insures that data is complete and in proper format.
Coordinates administrative/secretarial aspects of various programs, relative to Manager's involvement.
Prepares and reviews documentation for budgets and forecasts from source documents.
Acts for the Managerl in matters not requiring his/her presence and relieves the Manager of designated administrative details.
May perform secretarial/clerical duties for others in addition, or in the absence of the assigned secretary.

3.

Technical Knowledge/Skill/Education/Licenses/Certifications:

Technical Knowledge/Skill:_
Excellent typing skills
Thorough knowledge of Microsoft Office Applications (Word, PowerPoint and Excel) is required
Good oral and written communication skills
Ability to communicate effectively with all people
Demonstrated ability to handle confidential or sensitive matters
Demonstrated ability/willingness to take initiative and ability to make sound judgement
Ability to work independently as well as collaboratively
Ability to prioritize and handle multiple tasks
Demonstrated ability to manage deadlines, handle confidential and sensitive matters and follow through on assignments
Education/ Experience:_
High school diploma with specialization in business courses or the equivalent
Experience_:
Four (4) of related administrative experience

Compensation and Benefits:

Eversource offers a competitive total rewards program. The annual salary range for this position is $64,230.00 to $71,370.00, plus incentive. Salary is commensurate with your experience. Check out the career site for an overview of benefits.
Licenses & Certifications:_
Certification in secretarial science preferred

Working Conditions:

Must be available to work emergency restoration assignment as required.
Must be available to travel between MA/CT/NH as necessary.

Mental Aspects:

Leadership Behaviors/Competencies**:

Set and Communicate Direction and Priorities_
Know the business plan and how your role connects to it
Identify problems, issues; take responsibility for resolution
Set high standards for self; deliver quality performance
Raise ideas for improvement
Communicate, communicate, communicate
Build Trusting Relationships_
Follow through on commitments made to manager, colleagues, and customers.
Address difficult or controversial issues and encourage others to do the same.
Have honest dialogue with others
Manage and Develop People_
Set performance goals that align with department and company goals
Meet regularly with your supervisor/manager to discuss your performance
Seek opportunities to develop skills and gain knowledge through on the job opportunities, i.e. working on projects, attending meetings, etc.
Foster Teamwork and Crossfunctional Collaboration_
Work collaboratively within and across the organization to achieve "One Company" and other goals
Recognize and address cross functional implications of your work
Create a Diverse, Inclusive Workforce_
Incorporate the diverse ideas and perspectives of team, colleagues, and customers in your work
Lead C