- Evaluates, develops, recommends, and implements payroll policies, processes, and system enhancements designed to improve business processes within the department.
- Analyzes complex transactions, identifies issues, and works with internal operational teams to identify causes, assess risks, and implement plans to eliminate future occurrences.
- Manages all operations related to absence management and time tracking and attendance functionality, including training and updates.
- Interact with various departments/timekeepers to verify time and attendance accuracy utilizing the Workday system. Ensuring protocol is being followed.
- Ensures timely communication of changes to payroll policies, systems, and regulations to employees and customers.
- Maintains current knowledge of, and compliance with, applicable local, state, and federal wage laws and reporting requirements.
- Establishes internal controls to ensure the integrity of personnel and payroll data in all internal and external systems.
- Directly supervises the payroll team and provides training and evaluation to enhance performance, development, and work product, and establishes a collaborative and supportive team culture built on mutual trust and respect.
- Oversees OSV and payroll team:
- Weekly monthly and year-end payroll processes to ensure deadlines and goals are met.
- Upload to the payroll system and verifies for accuracy, including employee reimbursement for payment weekly and bi-weekly, Higher class pay for payment biweekly, Uniform Allowance, and other special pays when necessary.
- Review and monitor of all CenterLight Healthcare Inc. entities payroll items including on/off cycle payrolls, audits, and analysis.
- Completion of All Best Choice Home Health entity payroll items including on/off cycle payrolls, audits, and analysis.
- Review and monitor of all Kinship/CitiPACE entities payroll items including on/off cycle payrolls, audits, and analysis.
- Prepares, mails, and maintains the organization's W2 reporting.
- Ensures accurate and timely payroll tax filings.
- Participates in the monthly, quarterly, and annual financial close process.
- Serve as lead in various audits, including meeting with third-party auditors, developing strategies, and preparing documentation.
- Partners with the human resources benefits team to ensure accurate and compliant deductions from employees' wages for taxes, wage garnishment, health, and life insurance, flexible spending accounts, etc.
- Performs other duties as assigned.
- Five to seven (5 – 7) years of professional work experience in payroll, and time and attendance management role.
- At least three to five (3 – 5) years of payroll applications experience, i.e. Workday, ADP, Peoplesoft, Oracle Financial.
- Minimum of five (5+) years of management experience.
- Certified Payroll Professional (CPP) Certification from the American Payroll Association, strongly preferred.
- Must have knowledge in FLSA, DOL, and all regulatory aspects regarding laws governing payroll and taxation.
- Strong payroll accounting skills.
- Proficient with MS Office suite, especially Excel and Word.
- Strong customer service and communication skills. Ability to build strong working relationships with HR, IT, and employees across the organization.
- Highly organized with an attention to details. The ability to adapt to and lead change in a business environment is also critical.
- Must be a quick learner and efficient with time sensitive/high pressure deliverables.
- Standing – duration of up to 6 hours a day
- Sitting/Stationary positions – sedentary position for a duration of up to 6-8 hours a day for consecutive hours/periods.
- Lifting/Push/Pull – up to 50 pounds of equipment, baggage, supplies, and other items used in the job scope using OSHA guidelines, etc.
- Bending/Squatting – have to be able to safely bend or squat to perform the essential functions under the scope of the job.
- Stairs/Steps/Walking/Climbing – must be able to maneuver stairs safely, climb up/down and walk to access work areas.
- Agility/Fine Motor Skills - Must demonstrate agility and fine motor skills to operate and activate equipment, devices, instruments, and tools to complete essential job functions (i.e., typing, use of supplies, equipment, etc.)
- Sight/Visual Requirements – must be able to read documentation, papers, orders, signs, etc., and accurately type/write documentation, etc.
- Audio Hearing and Motor Skills (language) Requirements – must be able to listen attentively and document information from patients, community members, co-workers, clients, providers, etc., and intake information through audio processing with accuracy. In addition, one must be able to speak comfortably and clearly with language and motor skills for customers to understand an individual.
- Cognitive Ability – Must be able to demonstrate good decision-making, reasonableness, cognitive ability, rational processing, and analysis to satisfy essential functions of the job.
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Payroll Manager - The Bronx, United States - CenterLight Health System
Description
JOB PURPOSE:
The Payroll Manager is responsible for providing operational, managerial, and strategic direction for the payroll function of CenterLight Health System and subsidiaries. This role requires the cultivation of a strong, customer-focused environment, with emphasis on driving accurate and timely payroll results, in compliance with state and federal regulations. Working with OSV, payroll administrator, administer a timely and accurate payroll processes, which include payroll administration, all other cash and non-cash compensation processing, W-2 processing, payroll tax filing, staff supervision, audit support, and various union/non-union/ regulatory reporting. Responsible for operating and adhering to the organization's Policy and Procedures and multiple collective bargaining unions' contracts.
JOB RESPONSIBILITIES:
QUALIFICATIONS:
Education: Bachelor's Degree required. Master's Degree, preferred.
Experience:
PHYSICAL REQUIREMENTS
Individuals must be able to sustain specific physical requirements essential to the job. This includes, but is not limited to:
