Payroll Manager - Bronx, United States - CenterLight Health System

Description

JOB PURPOSE:

The Payroll Manager is responsible for providing operational, managerial, and strategic direction for the payroll function of CenterLight Health System and subsidiaries. This role requires the cultivation of a strong, customer-focused environment, with emphasis on driving accurate and timely payroll results, in compliance with state and federal regulations. Working with OSV, payroll administrator, administer a timely and accurate payroll processes, which include payroll administration, all other cash and non-cash compensation processing, W-2 processing, payroll tax filing, staff supervision, audit support, and various union/non-union/ regulatory reporting. Responsible for operating and adhering to the organizations Policy and Procedures and multiple collective bargaining unions' contracts.

JOB RESPONSIBILITIES:

• Evaluates, develops, recommends, and implements payroll policies, processes, and system enhancements designed to improve business processes within the department.
• Analyzes complex transactions, identifies issues, and works with internal operational teams to identify causes, assess risks, and implement plans to eliminate future occurrences.
• Manages all operations related to absence management and time tracking and attendance functionality, including training and updates.
• Interact with various departments/timekeepers to verify time and attendance accuracy utilizing the Workday system. Ensuring protocol is being followed.
• Ensures timely communication of changes to payroll policies, systems, and regulations to employees and customers.
• Maintains current knowledge of, and compliance with, applicable local, state, and federal wage laws and reporting requirements.
• Establishes internal controls to ensure the integrity of personnel and payroll data in all internal and external systems.
• Directly supervises the payroll team and provides training and evaluation to enhance performance, development, and work product, and establishes a collaborative and supportive team culture built on mutual trust and respect.
• Oversees OSV and payroll team:
• Weekly monthly and year-end payroll processes to ensure deadlines and goals are met.
• Upload to the payroll system and verifies for accuracy, including employee reimbursement for payment weekly and bi-weekly, Higher class pay for payment biweekly, Uniform Allowance, and other special pays when necessary.
• Review and monitor of all CenterLight Healthcare Inc. entities payroll items including on/off cycle payrolls, audits, and analysis.
• Completion of All Best Choice Home Health entity payroll items including on/off cycle payrolls, audits, and analysis.
• Review and monitor of all Kinship/CitiPACE entities payroll items including on/off cycle payrolls, audits, and analysis.
• Prepares, mails, and maintains the organizations W2 reporting.
• Ensures accurate and timely payroll tax filings.
• Participates in the monthly, quarterly, and annual financial close process.
• Serve as lead in various audits, including meeting with third-party auditors, developing strategies, and preparing documentation.
• Partners with the human resources benefits team to ensure accurate and compliant deductions from employees' wages for taxes, wage garnishment, health, and life insurance, flexible spending accounts, etc.
• Performs other duties as assigned.

QUALIFICATIONS:

Education: Bachelors Degree required. Masters Degree, preferred.

Experience:

• Five to seven (5 7) years of professional work experience in payroll, and time and attendance management role.
• At least three to five (3 5) years of payroll applications experience, i.e. Workday, ADP, Peoplesoft, Oracle Financial.
• Minimum of five (5+) years of management experience.
• Certified Payroll Professional (CPP) Certification from the American Payroll Association, strongly preferred.
• Must have knowledge in FLSA, DOL, and all regulatory aspects regarding laws governing payroll and taxation.
• Strong payroll accounting skills.
• Proficient with MS Office suite, especially Excel and Word.
• Strong customer service and communication skills. Ability to build strong working relationships with HR, IT, and employees across the organization.
• Highly organized with an attention to details. The ability to adapt to and lead change in a business environment is also critical.
• Must be a quick learner and efficient with time sensitive/high pressure deliverables.

PHYSICAL REQUIREMENTS

Individuals must be able to sustain specific physical requirements essential to the job. This includes, but is not limited to:

• Standing duration of up to 6 hours a day
• Sitting/Stationary positions sedentary position for a duration of up to 6-8 hours a day for consecutive hours/periods.
• Lifting/Push/Pull up to 50 pounds of equipment, baggage, supplies, and other items used in the job scope using OSHA guidelines, etc.
• Bending/Squatting have to be able to safely bend or squat to perform the essential functions under the scope of the job.
• Stairs/Steps/Walking/Climbing must be able to maneuver stairs safely, climb up/down and walk to access work areas.
• Agility/Fine Motor Skills - Must demonstrate agility and fine motor skills to operate and activate equipment, devices, instruments, and tools to complete essential job functions (i.e., typing, use of supplies, equipment, etc.)
• Sight/Visual Requirements must be able to read documentation, papers, orders, signs, etc., and accurately type/write documentation, etc.
• Audio Hearing and Motor Skills (language) Requirements must be able to listen attentively and document information from patients, community members, co-workers, clients, providers, etc., and intake information through audio processing with accuracy. In addition, one must be able to speak comfortably and clearly with language and motor skills for customers to understand an individual.
• Cognitive Ability Must be able to demonstrate good decision-making, reasonableness, cognitive ability, rational processing, and analysis to satisfy essential functions of the job.