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Executive Assistant
1 week ago
Piper Companies Boston, United StatesPiper Companies is looking for an Executive Assistant to join a financial organization in Boston, MA. This is an onsite and full-time position. · Essential Duties of the Executive Assistant:Provide administrative support to Managing Director(s) and deal team with complex needs, i ...
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Executive Assistant
1 week ago
Piper Companies Boston, United StatesPiper Companies is looking for a Executive Assistant to join an investment banking organization. This is a full-time position and fully onsite in Boston, MA. · Essential Duties of the Executive Assistant:Provides administrative support to multiple senior level executives. · Handl ...
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Executive Assistant
1 week ago
Informa Boston, United StatesJob Description · We are currently looking to hire an Executive Assistant who will provide high-level administrative support to named members of the Informa Connect Senior Leadership team. · The ideal candidate will be exceedingly well organized, is a self-starter, able to work i ...
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Executive Assistant
1 week ago
Atrium Staffing Boston, United StatesOur client is on the hunt for an Executive Assistant. If you are looking for an organization with great culture and flexibility, then this is the position for you · Salary/Hourly Rate: · $80k - $100k · Position Overview: · The Executive Assistant will be responsible for supportin ...
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Executive Assistant
6 days ago
Shawmut Design and Construction Boston, United StatesMaintains Executive's calendar and daily schedule ensuring Executive is prepared for all meetings. Drafts letters, emails, reports and other correspondence as required on behalf of the Executive. Maintains confidential files. Attends meetings as requ Executive Assistant, Executiv ...
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Executive Assistant
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Fanning/Masis Boston, United StatesExecutive Assistant $120K to $125K · A highly regarded Boston firm is seeking an Executive Assistant to support the managing partner. Will arrange extensive domestic and international travel, coordinate meetings and conference calls across various countries, and navigate business ...
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Executive Assistant
1 week ago
HarbourVest Partners LLC. Boston, United StatesJob Description Summary · For over forty years, HarbourVest has been home to a committed team of professionals with an entrepreneurial spirit and a desire to deliver impactful solutions to our clients and investing partners. As our global firm grows, we continue to add individual ...
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Executive Assistant
1 week ago
Shawmut Design and Construction Boston, United StatesOverview · Since our founding in 1982, Shawmut Design and Construction (a 100% employee-owned company) has been recognized as a Best Place to Work 60 times by our employee-owners. At Shawmut, you will have the opportunity to own your career and deliver impact within our culture o ...
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Executive Assistant
6 days ago
Atrium Staffing Boston, United StatesOur client is on the hunt for an Executive Assistant in downtown Boston. If you are looking for an organization in a fast paced environment, then this is the position for you · Salary/Hourly Rate: · $85k - $95k · Position Overview: · The Executive Assistant will be responsible fo ...
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Executive Assistant
1 day ago
The Hollister Group Boston, United StatesExecutive Assistant · Our client, an Advertising Agency in Boston, is actively searching for an Executive Assistant to add to their team on a temporary basis. This role will likely be 3+ months long with potential for extension. The person in this position will be responsible for ...
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Executive Assistant
1 week ago
Monument Staffing Boston, United StatesMy client, an established investment firm in Boston, is looking for a talented and proactive Executive Assistant to join their administrative team · *Excellent company culture · *Fantastic Benefits · *Must have related industry (financial services) ecperience · *Salary: $85-95K/y ...
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Executive Assistant
6 days ago
ZP Group Boston, United StatesPiper Companies is currently searching for an Executive Assistant to work on site in Boston, MA, for an independent commercial real estate investment bank. The Executive Assistant will be a crucial part in supporting multiple management professionals. · Responsibilities of the Ex ...
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Executive Assistant
1 week ago
Insight Global Boston, United StatesInsight Global is looking for an Executive Assistant for one of our commercial real estate investment banks in Boston, MA. This individual will be primarily responsible for a broad variety of administrative tasks in a fast-paced environment. This person will be responsible for pr ...
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Executive Assistant
6 days ago
Compass Therapeutics Inc. Boston, United StatesCompass Therapeutics, Inc. is a clinical-stage, oncology-focused biopharmaceutical company developing proprietary antibody-based therapeutics to treat multiple human diseases. Compass' scientific focus is on the relationship between angiogenesis, the immune system and tumor growt ...
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Executive Assistant
1 week ago
Wayfair LLC Boston, United StatesWayfair, the largest online-only retailer of home furnishings and housewares in the United States, has an immediate need for an Executive Assistant to manage the day-to-day activities for our Talent Leadership members. This is a fantastic opportunity for the right individual to s ...
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Executive Assistant
1 week ago
Planet Professional Boston, United StatesExecutive Assistant · Brighton, Hybrid · Contract to Hire · $40-50/hr · $90-110k perm target · Must have: · 3 plus years EA experience supporting a VP or higher · MS Office · Tech Savvy · Description: · Foster strong working relationships/partnerships to support leaders by engag ...
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Executive Assistant
1 week ago
The Planet Group Boston, United StatesExecutive Assistant · Contract to permanent · Onsite in Brighton, MA 3 days/week, work from home 2 days/week · Pay range: $40-50/hour · Must have: · 3 plus years EA experience supporting a VP or higher · Large company experience · MS Office · Tech Savvy · Description: · Foster s ...
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Executive Assistant
1 week ago
Boston Childrens Hospital Boston, United StatesJob Posting Description · The Executive Assistant shall be responsible for:Exercising judgment and discretion to handle incoming issues and requests, determining appropriate actions, responses, and solutions in a responsive and professional manner. · Understanding and effectively ...
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Executive Assistant
6 days ago
Monument Staffing Boston, United StatesMy client, an established investment firm in Boston, is looking for a talented and proactive Executive Assistant to join their administrative team · *Excellent company culture · *Fantastic Benefits · *Must have related industry (financial services) ecperience · *Salary: $90-100K/ ...
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Executive Assistant
1 week ago
Liberty Mutual Group Boston, United StatesIdentifies the preferred method of support for assigned executives and appropriately accommodates working style. Partners with executives to help them be more efficient and effective with their time, consistently maintaining strong communication. Man Executive Assistant, Executiv ...
Executive Assistant - Boston, United States - Planet Professional
Description
Executive Assistant to VP
Contract
3-4 months, perm potential
Must Have:
Degree flexible, but ideally 5-10 years' experience supporting an executive
Job Title:
Executive Assistant - VP
Job Responsibilities:
· High volume calendar management for three Vice Presidents which includes scheduling appointments and meetings and maintaining Outlook calendars. Reserving meeting locations, ordering supplies and preparing agenda and other materials. Preparing travel arrangements, including airline reservations and hotel accommodations (internationally and nationally).
· Monitoring and maintaining department record keeping systems, including highly sensitive and/or critical administrative and financial data.
· Overseeing information input into computer databases and spreadsheets, monitoring data validity and compiling, printing and distributing periodic reports and other information as needed.
· Monitoring and reconciling budget reports and department expenses, researching and resolving errors or discrepancies.
· Collecting, organizing and preparing information required for preparation of annual budget and other complex reports and documents. Collecting and compiling data from diverse sources, performing calculations, and preparing analyses for supervisor's review.
· Planning, preparing and organizing logistic and administrative requirements for seminars, conferences and other programs or events.
· Monitoring and maintaining department supply inventory and computer equipment. Serving as liaison to support service departments to request and coordinate provision of needed services.
· Leading work of designated office support personnel. Training and orienting new personnel and communicating changes in hospital and departmental policies and procedures.
Qualifications (degree, past experience):
· Work requires the level of knowledge typically acquired through completion of two years of occupationally?specific education or an Associate's degree in business or a closely related field.
· Minimum of three (3) years of Executive Assistant experience required.
· Proficiency/advanced skill in Microsoft Office Suite of products (Word, PPT, Excel, Outlook)
· Advanced experience with software applications, office equipment and technology
· Work requires the analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles.
· Work requires the ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.