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    Receptionist - Birmingham, United States - Yates

    Yates
    Yates Birmingham, United States

    3 weeks ago

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    Description
    Job Summary:

    This position supports a variety of business functions through administrative activities and interactions including internal stakeholders and the public.

    Primary Duties:
    • Act as the first point of contact by answering incoming telephone calls, determine purpose of callers, and forwards calls to appropriate personnel or department
    • Respond to inquiries about the organization and provide callers with address, directions, and other related information
    • Greet on-site visitors, determine nature of business, and announce visitors to appropriate personnel
    • Receive, sort, and route incoming mail
    • Assist with schedule training for all personnel on their first day of employment
    • Maintaining, scanning and data entry of company related documents and other clerical duties as needed, such as filing, photocopying, and collating
    • May assist the Human Resources Department to create and maintain company organizational charts
    • Typing, formatting of documents and data entry
    • May assist with creating powerpoint presentations
    • May assist with expense reconciliation and submittal
    • Filing and archiving of documents
    • May be requested to organize internal and external meetings
    • May coordinate travel arrangement for office/project staff employees
    • Demonstrate Yates Core Values and Principles
    • Follow Yates Code of Conduct
    • Safety Responsibilities and Expectations
      • Responsible for refusing unsafe work and for carrying out all work in accordance with the established Yates Safety Procedures and Work Practices
      • Report all incidents, near hits and hazards to
      • Required to wear and maintain personal
      • Advise fellow employees of hazardous
      • Participate in workplace
      • Comply with statutory requirements, including duty of care.
      • Participate in required and/or assigned training.
      • Provide suggestions to improve
      • Present a mature approach to working
      • Attend prestart and Safety meetings and
      • Assists with administering the site safety program as required and ensuring Trade Partner compliance with OSHA standards and Yates Site Specific Requirements and all applicable safety codes and regulations.
    • Other related duties as needed and assigned by the Manager in support of the successful completion of the project.
    Qualifications:
    • High School Diploma or equivalent
    • Minimum of one (1) year of experience as a receptionist, administrative assistant, or equivalent customer service-related position
    Requirements:
    • Experience with multi-line telephone calls
    • Proficient computer skills in Microsoft Office including Excel and Word
    • Experience creating and maintaining organizational charts is a plus
    Competencies:
    • Highly developed written and verbal communication skills.
    • Professional, calm, and courteous demeanor
    • Able to plan, organize and prioritize large volumes of work under tight timeframes effectively
    • Excellent organizational skills and attention to detail.
    • The ability to work constructively in a team environment
    • Strong interpersonal and communication skills
    • Ability to prioritize work and multitask
    Equal Opportunity Employer, including disabled and veterans.
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