- Design effective budget models for the Housing division
- Work with Housing leadership to prepare budgets and budget modifications for all grants, non-funded programs, and division operating activities
- Maintain records of grant information including but not limited to budgets, work scope, and programmatic reports for auditing purposes
- Analyze financial information (e.g. revenues, expenditures, and cash management) to ensure all operations are within budget by performing monthly budget-to-actual variance analysis
- Report variances between actual and budgeted financial results at the end of each reporting period to the finance department and review with appropriate Housing leadership team members
- Present annual budgets to the Finance department
- Perform ongoing forecasting to ensure grants and other budgets are maximized
- Review budgets to ensure compliance with contractual and legal regulations
- Coordinate requests to the funder and other appropriate partners for approval to purchase equipment and one-time costs as applicable
- Conduct periodic reviews of cost allocation schedules to ensure accuracy; this includes staff, liability insurance, leasing charges, IT costs, telephone costs, etc.
- Request property codes (previously referred to as cost centers) for new grants & contracts and at the start of new fiscal years
- Oversee all purchasing activities including the approval process and tracking of expenses
- Track APs through Yardi to ensure affiliate and program invoices are approved in a timely manner by the Accounts Payable department
- Assist with communication to vendors regarding payments and concerns on accounts
- Review and/or prepare all capital expense requests
- Identify general ledger inaccuracies and prepare journals to effect change
- Review all cost allocations to ensure accuracy so that all costs (including personnel expenses) are allocated correctly and review unbilled items to ensure timely approval and proper allocation prior to the payroll cut-off date
- Attend monthly financial meetings with the Finance department to coordinate with fiscal staff and report back to appropriate Housing management team members
- Work with Division Directors and other appropriate staff to secure appropriate backup source documentation to substantiate purchase orders, invoices, capital requests, and claims
- Ensure payroll reports are reviewed and corrections returned to the Payroll Department in a timely manner
- Coordinate back-up as needed for and prepare journal entries for corrections to payroll certifications and retroactive allocations
- Ensure timely billing for 3rd party lines of business (HVAC, CICSUS, Gotham Point Services, and any future activities); track payments
- Recommend spending improvements that increase profits
- Process PAFs (Performance Action Forms) for staff as needed
- May be asked to assist with communications between HR and divisional staff as needed
- Maintain necessary files for audits
- Maintains confidentiality at all times
- Other related duties as required by the organization
- Provide leadership and direction to the housing operations staff to ensure the delivery of high performance, acting as an enthusiastic, positive, and motivated coach
- Ensure that staff understand and are knowledgeable on all division budgets so that expenses are incurred and recorded appropriately and within budget
- Take full responsibility for the performance management of the team to ensure that quality and deadlines are achieved and maintained and that any issues are managed in line with RiseBoro policies, procedures, and guidelines
- Coordinate training programs for new staff and identify training needs for current staff
- Communicate daily with direct reports to ensure all deadlines and objectives are being met, all issues are being addressed, and follow-up is properly documented
- Prepare/review timesheets on a bi-weekly basis and submit them to the payroll department for processing; ensure proper staff coverage for scheduled and unscheduled time off
- Hold team meetings and ensure that staff is informed of divisional changes and initiatives
- Demonstrated supervisory skills
- Experience and knowledge of bookkeeping, budgeting, and financial analysis required
- Excellent oral and written communication skills
- Excellent organizational skills and attention to detail
- Strong interpersonal skills with the ability to maintain relationships
- Ability to manage time effectively
- Possess a positive attitude and the ability to lead and motivate others
- Ability to work independently and collaboratively
- Ability to plan and manage multiple projects
- Ability to multitask, prioritize, problem-solve, and execute goals
- Proficient in Microsoft Office Suite, specifically Word and Excel; ability to navigate other related web-based applications i.e. Google Docs, etc.
- Ability to maintain confidentiality, professionalism and use appropriate discretion
- Commitment to RiseBoro's mission, vision, and values
- Commitment to work that supports communities that have experienced systemic oppression and bias preferred (i.e. people of color, LGBTQ+ people, immigrants, justice-involved persons, etc.)
- Bachelor's Degree required from an accredited college or university in business, finance, math, or another related field with a minimum of three (3) years of bookkeeping experience
- Associate's degree with a minimum of five (5) years of bookkeeping experience
- High school diploma with a minimum of eight (8) years of bookkeeping experience
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Financial Manager, Housing - Brooklyn, United States - RiseBoro Community Partnership
Description
Job DetailsJob Location
217 WYCKOFF AVENUE - BROOKLYN, NY
Position Type
Full Time
Salary Range
$80, $80,000.00 Salary/year
Travel Percentage
None
Job Shift
Day Shift
Job Category
Nonprofit - Social Services
Description
ESSENTIAL DUTIES AND RESPONSIBILITIES
The Financial Manager will provide direction and leadership overseeing the day-to-day financial functions of our RB Housing division. They will serve as the liaison to RB's Infrastructure Departments including but not limited to Finance & Accounting, Accounts Payable, Accounts Receivable, Collections, Grants Management, and Payroll. In addition, the Financial Manager will track the financial performance for all government-funded contracts, property management (including all properties), supportive services programming, housing administrative budgets, and fundraising activities. Specific duties and responsibilities include:
It is the policy of RiseBoro to provide equal employment opportunity to all employees and applicants for employment. No individual will be discriminated against on the basis of race, color, age, creed, religion, national origin, citizenship status, political or union affiliation, marital or partnership status, sex, sexual orientation or affectional preference, gender identity, familial status, genetic information or predisposition or characteristic, disability, status as a victim of domestic violence, status as a veteran or member of the U.S. military and related obligations, or any other characteristic protected by law. This policy applies to all terms and conditions of employment, including but not limited to, recruitment, hiring, job placement, compensation, benefits, training and apprenticeship, employee development, promotion, demotion, discipline, transfer, lay-off and recall, and termination. RiseBoro makes reasonable accommodations based on religion and/or disability as required by law, and requests for accommodation are to be directed to the Human Resources Department.
