Jobs
>
Ontario

    Project Administrative Assistant - Ontario, United States - AppleOne Employment Services

    AppleOne Employment Services
    AppleOne Employment Services Ontario, United States

    2 weeks ago

    AppleOne Employment Services background
    Description

    We are currently seeking a Project Administrator for one of our clients.

    This is a direct placement with benefits.

    Key Tasks and Responsibilities include:


    • Verifies original estimate from estimator to Schedule of Values in Prime Contract.


    • Inputs Prime Contract amount and estimates for each project into Timberline software program.


    • Works with Subcontract Administrator in issuing subcontracts, work orders, and/or purchase orders for each project.


    • Enters the subcontractor commitments into Microsoft Access database and Timberline.


    • Prepares Prime Contract Change Orders and Subcontract Change Orders as requested and enters into Timberline.


    • Reviews and posts subcontractor and job vendor payments to appropriate ledgers, spreadsheets, records, and databases.


    • Audits invoices against purchase orders, work orders, or subcontract, researches discrepancies, and prepares for payment.


    • Verifies subcontractor/supplier compliance with all paperwork requirements.


    • Tracks all prelims and conditional/unconditional releases


    • Prepares monthly billing for each project following the guidelines of the lender and/or owner.


    • Monitors accounts payable and receivable to ensure payments are accurate and timely.


    • Tracks allowances and contingencies and make adjustments as needed.

    Great opportunity with a great company. If interested please send resume directly to

  • MGR Property Management

    Administrative Assistant

    4 days ago

    MGR Property Management Ontario, United States

    MGR Property Management is a large management company in Southern California managing HOAs, residential, and commercial properties. Our portfolio of properties covers Southern California from Barstow to San Diego, with several office locations and the corporate office located in ...

  • Reliant Asset Management Solutions

    Administrative Assistant

    9 hours ago

    Reliant Asset Management Solutions Ontario, United States

    GENERAL SUMMARY: · Under general supervision plan, organize and perform a variety of routine clerical duties in support of Reliant Asset Management Solutions office and staff operations. Provide responsive and efficient customer service internally and externally. · ESSENTIAL FUNC ...

  • Western Post US

    Warehouse Administrative Assistant

    1 week ago

    Western Post US Ontario, United States

    **About us** · Western Post is a logistics company engaged in cross-border trade between China and the United States. It has great development potential and has multiple warehouses in various parts of the United States. The company is developing rapidly and the working environmen ...

  • MGR Property Management

    Weekend Administrative Assistant

    4 days ago

    MGR Property Management Ontario, United States

    **Company Description**: · MGR Property Management is a large management company in Southern California managing HOAs, residential, and commercial properties. MGR is a family owned and operated business since 1983 with a strong and diverse team reaching from Barstow to San Diego. ...

  • American Turnkey Fabricators

    Administrative Assistant

    1 week ago

    American Turnkey Fabricators Rancho Cucamonga, United States

    **Office Assistant** · The Administrative Assistant is responsible for the maintaining the front office and assisting our accounting department. · - Answer phones and greet guests as needed. · - Distribute daily mail, including monitoring of outgoing mail and overnight packages. ...

  • Pacific Clinics

    Administrative Assistant Ii

    1 day ago

    Pacific Clinics Upland, United States

    **Who We Are** · Pacific Clinics is California's largest community-based nonprofit provider of behavioral and mental health services and support. Our team of more than 2,000 employees speak 22 languages and are dedicated to offering hope and unlocking the full potential of indivi ...

  • Shannon Diversified, Inc.

    HR Coordinator/administrative Assistant

    1 week ago

    Shannon Diversified, Inc. Ontario, United States

    **Shannon Diversified, Inc. is** · looking for an extraordinary detail-oriented HR Coordinator/Administrative. In this role, you'll have the opportunity to work in two main roles with a variety of tasks; HR and Administration tasks. Must be willing to work in a dual role and be a ...

  • Fluid Truck

    Part-Time Administrative Assistant

    2 days ago

    Fluid Truck Ontario, United States Part time

    Part-Time Administrative Assistant (contractor) · Ontario, OR · Hourly Compensation: $20 per hour · We are currently seeking a part-time Administrative Assistant to join our Plates & Registrations team as an independent contractor. The total number of available hours for this pos ...

  • Royal Custom Designs

    Estimating Administrative Assistant

    1 week ago

    Royal Custom Designs Chino, United States

    **Position Overview**: · **Key Responsibilities**: · - Typing all quotes and new orders · - Create all quote files · - Pull any previous files · - Help Estimator with basic buy to job items (ex Handles, components) · - Assemble & Send any Sales Tools · - Manage all finish samples ...

  • Kira Home

    Bookkeeper/administrative Assistant

    6 days ago

    Kira Home Chino, United States

    **About Us**: · Kira Home is an e-commerce decorative lighting company with a direct model, selling to both end-users and businesses. · We pride ourselves on fostering a collaborative work environment where every team member's contribution is valued and recognized. · We are seeki ...

  • sansaction

    Administrative Assistant/receptionist

    1 week ago

    sansaction Rancho Cucamonga, United States

    Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately. Answering screening and forwarding incoming phone calls. Receiving and sorting daily mail. · **Job Type**: Contract · Pay: $ $21.00 per hour · Schedule: · - 8 hour shift · Ap ...

  • Volunteers of America Los Angeles

    Administrative Assistant Intake

    1 week ago

    Volunteers of America Los Angeles Pomona, United States

    About Us: · **VOALA** · **_Helping Our Most Vulnerable Change Their Life Stories_** · **POMONA PATHWAYS TO HOME** · **JOB SUMMARY AND PURPOSE** · The Admin Asst / Intake Worker (Admin Asst I) provides general office support, Intake support, and acts as the office receptionist and ...

  • Chaffey College

    Administrative Assistant Ii, Business Services

    1 week ago

    Chaffey College Rancho Cucamonga, United States

    Chaffey College · **Salary**: $4,665.00 Monthly · **Job Type**: Classified Contract · **Job Number**: 23-24/00117 · **Location**: Rancho Cucamonga, CA · **Department**: Business Services · **Closing**: 5/20/2024 11:59 PM Pacific · Position Description · Under general supervision, ...

  • ADEAF Inc.

    Administrative Assistant/registered Behavior Tech

    1 week ago

    ADEAF Inc. Rancho Cucamonga, United States

    **Administrative Assistant/RBT.** · **Role**: · - Scheduling and maintaining appointments for staff. · - Maintain company calendar or specific employees' calendar. · - Helping clients or customers if they have any questions or helping visitors locate the correct office. · - Excel ...

  • Purchase Green Artificial Grass

    Purchasing / Administrative Assistant

    3 days ago

    Purchase Green Artificial Grass La Verne, United States

    The job requirements are listed but not limited to: · - Conducting research on potential products, vendors, and services, and comparing price and quality to ensure the best deal. · - Sourcing suppliers based on price, availability, necessity, and logístical expenses · - Schedulin ...

  • Builders Fence Company, Inc.

    Administrative Assistant

    1 week ago

    Builders Fence Company, Inc. Fontana, United States

    Builders Fence Company, Inc., a leading wholesale supplier to the fencing industry, is seeking an Administrative Assistant in our Fontana branch. Prior experience in Admin or Customer Service is preferred along with an interest in Sales. Familiarity with ERP and/or CRM software i ...

  • Livewell Restoration

    Administrative Assistant

    1 week ago

    Livewell Restoration Corona, United States

    **Company Overview**: · We are hiring for an entry-level Administrative Assistant. In this position you will be working in our office to handle inbound phone calls, updating all stake holders on jobs, and inputting information into our computer systems. You will be added to a wee ...

  • FTR Staffing LLC

    Administrative Assistant

    1 day ago

    FTR Staffing LLC Irvine, United States

    Looking for an opportunity to support a dynamic sales team? We're hiring an Administrative Assistant to help drive success in the sales department. · **Responsibilities**: · - Provide administrative support to the sales team, including scheduling appointments, managing calendars, ...

  • APFSC

    Administrative Assistant

    6 days ago

    APFSC Rancho Santa Margarita, United States

    **JOB BRIEF** · We are looking for an** Administrative Assistant** to perform a variety of administrative tasks and support our company's CEO who oversees 6 different companies. Admin Assistant needs to be well-organized, have great time management skills and be able to act witho ...

  • TEEMA Group

    Administrative Assistant

    1 day ago

    TEEMA Group Alhambra, United States

    **Administrative Assistant** · **Responsibilities**: · - Provide administrative support to the healthcare team, including scheduling appointments, managing calendars, and preparing documents. · - Maintain accurate records and filing systems. · - Assist with the preparation of rep ...