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    Event Manager - Kissimmee, United States - ASM Global Group

    ASM Global Group
    ASM Global Group Kissimmee, United States

    1 week ago

    Default job background
    Description
    for "essential" or "functional" purposes, such as to enable certain features of our Digital Services (for example, to allow a customer to maintain a basket when they are shopping at an online store);
    for "analytics" purposes, such as to analyze the traffic to and on our Digital Services (for example, we can count how many people have looked at a specific page, or see how visitors move around the website when they use it, what website they visited prior to visiting our website, and use this information to understand user behaviors and improve the design and functionality of the website); and
    for "retargeting" or similar advertising or commercial purposes, such as:

    The use of these technologies by third parties may be subject to their own privacy policies and is not covered by this Policy, except as required by law.

    We may also use your Identity Data, Device/Network Data, Inference Data and Contact Data collected in this context for Commercial Purposes.

    ASM Global, the leader in privately managed public assembly facilities, has an excellent opportunity for an

    Event Manager at

    Osceola Heritage Park, Kissimmee, FL . The Event Manager will coordinate and manage events at Osceola Heritage Park.

    ESSENTIAL DUTIES AND RESPONSIBILITIES
    Meets with client groups to plan and organize assigned meetings and/or events.
    Coordinates activities with the various service contractors and vendors for assigned meetings and/or events.
    Coordinates/Assists in all outside services and equipment required for events
    Works in conjunction with Food & Beverage in meeting and determining client needs

    Keeps clients informed as to status of deadline schedules, including but not limited to floor plan submissions, meeting room set-up specifications, insurance requirements and other relevant details.

    Reviews floor plans and determines requirements
    Develops and designs floor layouts on Meeting Matrix as needed
    Writes event work orders, contractual obligations related to insurance, deposits, etc.
    Maintain accurate records or pre-event planning, client request, billable charges, service orders, contractual requirements, etc.
    Prepares cost estimates and monitors final billing
    Assures quality service & timely invoicing
    Attends appropriate planning, organization and other event and facility meetings in support of facility operations.
    Explains and guides clients in preparation of events by interpreting and explaining contract provisions, policies and procedures.
    Supervises staff and oversees all aspects of facility operations related to events.
    Assists in the supervision of the part time event service staff as needed
    Serves as Event Manager for OHP events
    Serves as primary liaison between clients and facility departments.
    Develops and maintains post event information database files including Post Assessment and Client Evaluation Forms
    Plans, coordinates, and executes events according to needs of the client
    Issues proper paperwork and communicates all event needs and information to all departments in a timely manner via EWO's and Event Change Sheets
    Interpret and explains contract provisions to clients
    Other activities as the event requires
    Monitors and assists with facility setup, changeover, and maintenance in conjunction with Facility Operations Manager as needed
    Maintains total responsibility and authority over clients, staff, personnel, patrons, security, and safety with this role
    Attends weekly or other meetings as needed to meet role and responsibility
    Maintain harmonious relationship with all departments and staff
    Ability to work extended/irregular hours including nights, weekends, and holidays
    Other duties as assigned
    Carries out supervisory responsibilities in accordance with SMG's policies and applicable laws. Responsibilities include training employees; planning, assigning, and directing work; addressing complaints and resolving problems.
    Performs other job duties as assigned.

    QUALIFICATIONS:
    B.S. degree in business or hospitality

    At least one year of actual experience in public facility management, promotion, or operation of conventions or trade shows or service-related operations whose primary function is to provide direct on-site service to the public.

    Working knowledge of Meeting Matrix.
    Bilingual in English and Spanish required.

    SKILLS AND ABILITIES
    Excellent communication, problem solving, organizational and interpersonal skills required
    Ability to effectively supervise and coordinate staff
    Ability to prioritize multiple projects, analyze data and figures
    Advance writing skills required
    Ability to analyze data and figures
    Advanced writing skills is required
    Professional presentation, appearance, and work ethic
    Excellent public relations skills
    Demonstrated knowledge of accounting and financial procedures.
    Ability to work under pressure and meet deadlines

    SUPERVISORY RESPONSIBILITIES

    Carries out supervisory responsibilities in accordance with ASM Global's policies and applicable laws; Responsibilities include training employees; planning, assigning, and directing work; addressing complaints and resolving problems.


    COMPUTER SKILLS
    To perform this job successfully, an individual should have strong computer skills to include Microsoft Word, Excel, and Outlook. Experience with spreadsheets and computerized ticket systems preferred.

    OTHER QUALIFICATIONS
    Ability to work with minimum supervision
    Ability to work flexible hours based on events, including daytime, evening, weekends, and holidays, as needed.
    Must be able to speak, read, and write English.

    PHYSICAL DEMANDS

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

    Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    While performing the duties of this job, the employee is regularly required to use hands. The person must be able to climb stairs and walk long distances to access all seating.

    Must be able to stand or sit for long periods of time, ability to lift up to 50 pounds, may require some duties at specific heights.

    Specific vision abilities required including being near and far sighted with or without a prescription.

    NOTE
    The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons.

    Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

    ASM Global is an Equal

    Opportunity/Affirmative

    Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.
    About Us


    Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people.

    Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful.

    They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.

    #J-18808-Ljbffr
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