Jobs

    Legal Assistant - New York County, New York, United States - Foley & Lardner LLP

    Foley & Lardner LLP
    Foley & Lardner LLP New York County, New York, United States

    1 week ago

    Default job background
    Permanent
    Description

    Overview:
    The New York City office currently has an opportunity available for an Assistant in the Intellectual Property practice group. The candidate selected will provide legal assistance to attorneys and clients in all aspects of patent prosecution.

    The Assistant will perform advanced-level legal and administrative support duties requiring sound judgment, critical thinking, project management, and advanced organizational skills that entail a high level of detail.


    Responsibilities:


    Assist attorneys by providing executive level administrative assistance through the performance of complex secretarial and clerical duties including: meeting planning and coordination, client communication, and scheduling, etc.

    Draft and complete documents/paperwork supporting patent prosecution by accurately and promptly completing necessary forms, documentation and other administrative tasks

    Respond appropriately to emails, telephone calls, letters and/or visitors; use resources to resolve and answer routine questions

    Schedule appointments and make arrangements for conferences and travel; maintain attorney's calendar, contacts and daily docket to ensure that deadlines are met

    Create, organize and maintain client files, follow up on pending matters

    Maintain physical and electronic client, research and administrative files utilizing NetDocs

    Set up meetings as requested, ensuring all required materials are organized in advance and greet clients/guests as necessary

    Interact professionally and promptly with clients and internal parties by reporting filing information and responding to questions appropriately

    Provide document production services, including styling and formatting of documents; proofreading and checking for appropriate formatting, spelling and grammatical errors

    Manage incoming and outgoing mail/email including preparation of documents and packages for mail, messenger and overnight delivery; ensure that all attachments, exhibits and enclosures are intact

    Submit conflicts check(s) and new client matter information through OPEN; prepare engagement letters and assist with client billing as required


    Qualifications:
    High School Diploma or GED required; Associate's Degree or Bachelor's Degree in a related field preferred

    Proficient in the use of Microsoft Office Suite required

    A minimum of five (5) years' experience as a legal assistant required

    Experience in Intellectual Property required

    Experience in or exposure to the Chemical, Biotech, & Pharmaceutical preferred


    Foley offers a comprehensive benefit program which currently includes Paid Time Off; Paid Holidays; Medical, Dental and Vision insurance; 401(k) Retirement; Disability and Life insurance; Adoption Assistance; Backup Care for Dependents.


    Pursuant to the New York City Human Rights Law, the salary range for this New York based position is between $58,300 - $132,900.

    These figures represent the full compensation range of this position.

    The actual offered amount will be determined based on the following factors:
    education, experience, geographic market, and internal pay equity at Foley.
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