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    Director of Office Operations - Los Angeles, CA, United States - IATSE Local 695

    IATSE Local 695
    IATSE Local 695 Los Angeles, CA, United States

    1 week ago

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    Description

    Job DescriptionJob Description

    Director of Office Operations

    General Purpose

    This highly central role will oversee all operational and administrative responsibilities and serve as a people leader to Local 695 staff.

    Main Job Tasks and Responsibilities

    • Design, create and optimize systems to ensure smooth day-to-day business operations
      • Manage and oversee daily office operations including mail, on-site vendors, and other visitors
      • Organize and coordinate office administration, and procedures, in order to ensure organizational effectiveness, efficiency and safety
      • Manage office space including repairs, maintenance and insurance policies
      • Proactively monitor and replenish all necessary supplies
      • Interface with and provide support to off-site accountants
    • Manage, coach and develop all operational/support/non -business representative staff
      • Assign work, set clear expectations and provide coaching, development and accountability to drive excellence in performance
      • Work with team members to build and sustain an environment of trust and professionalism
      • Partner with employees to resolve workplace issues as they arise
      • Lead by example and serve as a role model to colleagues by maintaining a professional demeanor, and encouraging self-reflection during complex situations
      • Maintain employee files, including up to date job descriptions
    • Provide general administrative and logistical support
      • Coordinate all meeting and event logistics for staff and Board
      • Directly support Business Representative with administrative assistance including travel planning, expense reports and meeting coordination
      • Proactively identify opportunities to contribute and independently drive all work to completion
      • Research, prepare and edit communications, presentations, reports and other documents
      • Streamline administrative processes as needed
      • Basic accounting/bookeeping
      • Organize and log documents in document retention database
    • Perform any additional duties as instructed by Business Representatives

    Education and Experience

    • 5+ years experience as an executive administrative assistant or office manager
    • 5+ years managing healthy, high-performing teams people leadership experience
    • Ability to identify and analyze issues and problems and to recommend and implement solutions
    • Ability to manage multiple competing priorities simultaneously

    · Ability to communicate effectively and professionally (both written and verbally) within all levels of the organization and externally with tenants, vendors and other outside parties

    · Comfort with high-need clients and demands

    · Ability to work independently and prioritize efforts with minimum supervision

    · Strong attention to detail and passion for accuracy

    · Excellent communication and collaboration skills, with a track record of influencing cross-functional teams and driving alignment

    • Proficient computer skills and in-depth knowledge of relevant software knowledge of standard office administrative practices and procedures
    • Bachelor's degree an advantage

    Company DescriptionIATSE Local 695 is a non-profit Hollywood union. We represent the Audio, Video, Projection, and Broadcast Engineers who work on production.Company DescriptionIATSE Local 695 is a non-profit Hollywood union. We represent the Audio, Video, Projection, and Broadcast Engineers who work on production.

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