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    Human Resources Assistant - Virginia Beach, United States - Virginia Jobs

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    Virginia Jobs Virginia Beach, United States

    1 week ago

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    Description
    Department: College of Public Health

    Classification:Admin Office Specialist 3

    Job Category:Classified Staff

    Job Type:Full-Time

    Work Schedule:Full-time (40 hrs/wk)

    Location: Fairfax, VA

    Workplace Type: Hybrid Eligible

    Payband: 03

    Salary:Salary commensurate with education and experience

    Restricted:Yes

    Criminal Background Check: Yes

    About the Department:

    The College of Public Health (CPH) prepares students to become leaders and shape the public's health through academic excellence, research of consequence, community outreach, and inter-professional clinical practice. The College enrolls more than 1,900 undergraduate and 1,300 graduate students in its nationally-recognized offerings.CPH Development provides strategic, active management of the fundraising efforts that support the College and student, faculty, and staff success.

    About the Position:

    The position involves a range of responsibilities, including developing position descriptions, facilitating the recruitment process, coordinating interviews, on-boarding and off-boarding employees, and providing administrative support as needed. The incumbent collaborates closely with various teams and stakeholders to ensure the successful execution of HR-related tasks and projects. This position also assists the Human Resources Specialist as needed.

    Responsibilities:

    Position Description Development:
    • Collaborates with department heads to create accurate and comprehensive job descriptions for new and existing positions; and
    • Ensures position descriptions are aligned with organizational goals and accurately reflect job requirements.
    Recruitment and Selection:
    • Posts job announcements on relevant platforms and websites;
    • Coordinates with search committees to schedule and organize candidate interviews;
    • Prepares interview agendas and assists in the logistics of interview processes; and
    • Facilitates communication between hiring managers, candidates, and interview panels.
    Candidate Selection and Onboarding:
    • Collaborates with hiring managers to finalize recruitment decisions;
    • Extends non-benefitted job offers to selected candidates; and
    • Assists in the onboarding process by providing necessary paperwork, information, and orientation;
    Off-boarding and Administrative Support:
    • Manages the off-boarding process, ensuring proper documentation and procedures are followed;
    • Coordinates with relevant departments to terminate card access for departing employees; and
    • Provides backup support to the Administrative Assistant as needed.
    Data Management and Systems Administration:
    • Enters assignment details and related information into the BANNER system for accurate record-keeping;
    • Requests card swipe access for newly hired employees; and
    • Processes requests to terminate card access for employees no longer requiring access.
    Required Qualifications:
    • High school diploma or equivalent;
    • Demonstrated work experience, either in the private or public sector, where the following have been acquired or developed:
      • Communication skills for clear and effective interaction;
      • Organizational skills for managing various tasks and deadlines;
      • Confidentiality skills for handling sensitive information;
      • Adaptability skills for managing change and unpredictability; and
      • Problem solving and attention to detail skills.
    • Communication Skills:
      • Demonstrated verbal and written communication skills for effectively interacting with candidates, hiring managers, and stakeholders.
    • Organizational Skills:
      • Strong organizational and multitasking abilities to manage various projects simultaneously.
    • Attention to Detail:
      • Keen attention to detail when developing position descriptions and managing candidate documentation.
    • Technology Proficiency:
      • Proficient in using HR software, systems (such as Banner), and Microsoft Office Suite.
    • Collaboration:
      • Ability to collaborate effectively with cross-functional teams and adapt to changing priorities.
    Preferred Qualifications:
    • Bachelor's degree in related field; and
    • Previous experience in human resources, recruitment, or administrative support is advantageous.
    Instructions to Applicants:

    For full consideration, applicants must apply for the Human Resources Assistant at Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume.

    Posting Open Date:February 23, 2024

    For Full Consideration, Apply by:March 11, 2024

    Open Until Filled?:Yes
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