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    Event Coordinator - Grand Rapids, United States - ASM Global

    ASM Global
    ASM Global Grand Rapids, United States

    3 weeks ago

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    Description
    Job Description

    POSITION: Event Coordinator

    REPORTS TO: Director of Sales & Event Services

    DEPARTMENT: Sales and Event Services

    FLSA:Full-Time Salary

    ASM GLOBAL, the leader in privately managed public assembly facilities has an excellent and immediate opening for an Event Coordinator at the DeVos Place. The Event Coordinator coordinates client needs with building staff to assure proper set-up, execution and smooth operation of events.

    Essential Duties and Responsibilities include the following:

    (Other duties may be assigned)
    • Prepare event work orders relative to physical set-up, security, scheduling and distribution to appropriate departments. Provide guidance and supervision to facility staff during events.
    • Act as Point Person for clients while adhering to appropriate internal policies, procedures, documentation requirements etc.
    • Prepare cost estimates and billings. Provide lessee with updates and changes in cost estimates. Assist with event settlements.
    • Assist in obtaining executed lease agreements, rental deposits and proper insurance coverage for all events.
    • Oversee event operations, contractors, concessionaires, etc. to assure requirements are addressed and met.
    • Coordinate union labor requirements.
    • Establish relationships with facility partners and organizations to grow communications with external partners.
    • Attend meetings and functions as needed.
    • Prepare room diagrams to ensure proper codes are adhered to while satisfying client needs.
    • Work closely with DeVos Place sales staff as well as Experience Grand Rapids and the area hoteliers in coordinating events and maximizing client/attendee experience.
    • All other duties/responsibilities as assigned.
    Qualifications

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
    • Experience in event management preferred.
    • Excellent organizational and communications skills required.
    • Bachelor's degree in hospitality management or Business preferred.
    • Position will frequently require working long hours including nights, weekends, and
      holidays.
    • Working knowledge of computer systems, including Microsoft Windows, Excel, Outlook and CAD preferred.
    ASM GLOBAL is an Equal Opportunity / Affirmative Action employer and encourages Women, Minorities, Individuals with Disabilities and protected Veterans to apply. VEVRAA Federal Contractor.
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