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    Program Admin Assistant - New York, United States - WEST SIDE FED SR

    WEST SIDE FED SR
    WEST SIDE FED SR New York, United States

    2 weeks ago

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    Description

    Job Description

    Job Description

    West Side Federation for Senior and Supportive Housing (WSFSSH)

    HUMAN RESOURCES DEPARTMENT

    2345 Broadway, New York, NY 10024 * T F

    Position Description:

    Title Location

    Program Administrative Assistant Center at the Red Oak

    135 West 106th Street

    Salary Range New York, NY 10025

    45,000 – 50,000

    Reports to: Program:

    Older Adult's Center Director Older Adult's Center

    Duties and Responsibilities shall include but are not limited to the following:

    Office Procedure:

    • Maintaining files in accordance with applicable regulations and requirements.
    • Providing administrative support to the staff.
    • Performing basic bookkeeping tasks.
    • Making Bank Deposits.
    • Ordering needed equipment and supplies as directed.
    • Report premises repairs to the Center's Director and the Property Managers.
    • Implement emergency procedures as necessary.
    • Other duties in regarding administrative reporting and recordkeeping.

    Events Coordinator:

    • Coordinate and help develop programs for senior participants in the areas of social, cultural, educational, and recreational activities in compliance with NYC-Aging mandates.
    • Develop and implement out-reach plans to ensure maximum utilization of program.
    • Serve as a liaison with outside agencies and sub-contractors who provide services at the program, scheduling and monitoring their attendance, and assuring payments as appropriate.
    • Assist in the process of advancing senior citizen issues.
    • Responsible for the daily entry for the programming units.
    • Prepare and submit all program reports to the Program Director in a timely fashion (i.e., monthly units, box money, volunteer's attendance).
    • Assist in the development of program resources.
    • Follow and implement NYC- Aging regulations and policies at the OA center.
    • Attend DFTA/WSFSSH staff developments and meetings.

    Other Duties:

    • Work as a team member to establish and maintain high level of care and respect for clients.
    • Work cooperatively with other staff members.
    • Attend DFTA/WSFSSH staff developments and meetings as required for enhancement of job skills.
    • Assist with other duties as directed.

    Qualifications Expected:

    • Emotionally, mentally, and physically able to perform job responsibilities.
    • Able to work in a multi-cultural environment, with staff and members of the Center.
    • Preferred Bi-lingual in English and Spanish.

    Supervisory Responsibility:

    This position supervises assigned personnel, including front line staff and/or support staff.

    Work Environment:

    Business casual. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Additionally, this position interacts often with the public.

    Travel:

    Minimal travel between sites is expected for this position.

    Required Skills/Experience:

    • Bachelor's degree with at least two years' experience in human services, or Associate degree with three years of experience; or High School Diploma/GED with at least 4 years of experience preferred.
    • Strong presentation skills and ability to represent the organization in dialogues with other agencies and community meetings.
    • Excellent skills in verbal and written communication.
    • Demonstrated knowledge of community service/development.
    • Fully vaccinated COVID status required.

    Competencies:

    • Teamwork Orientation
    • Ability to work autonomously
    • Communication Proficiency
    • Time Management
    • Relationship Building/Customer Service/Client Focus
    • Attention to Detail
    • Organization skills

    Expected Work Schedule:

    This position is a full-time position expected to work thirty-five (35) hours a week. Generally, the work schedule for this position is 8:00am-4:00pm, Monday -Friday. Workday/hours subject to change.

    Equal Employment Opportunity -EEO has been and will continue to be a fundamental principle at WSFSSH, where employment is based upon employees' qualifications without discrimination on the basis of race, creed, color, national origin, religion, sex, age, disability, marital status, sexual orientation, military status, genetic predisposition or carrier status, or any other protected characteristic as established by law.


    Monday - Friday 8 am to 4pm
    35 hours
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