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Boca Raton

    Property Ops. Administrative Assistant - Boca Raton, United States - The Boca Raton

    The Boca Raton
    The Boca Raton Boca Raton, United States

    2 weeks ago

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    Description

    Job Description

    Job Description

    Summary

    Coordinate and implement department activities and projects, as assigned. Provide clerical and office support and assistance to department management.

    Essential Functions

    Job duties include, although are not limited to:


    •Coordinating projects and activities. This may involve attending meetings, taking notes and acting upon assigned duties to coordinate the assigned project.


    •Maintaining communication with departments involved in the assigned project/activity


    •Routing incoming mail, faxes, and packages.


    •Answering telephone and assist internal and external guests with requests


    •Writing correspondence on behalf of the department. Making copies, sends/distributes outgoing mail. Using email system to deliver and accept emails.


    •Greeting internal and external customers when entering the department. Assisting with a variety of requests.


    •Maintaining detailed filing system for the department

    Supportive Functions

    In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the supervisor based upon the particular requirements of the company


    • Maintain office supplies for the department


    • Report all unsafe conditions immediately.


    • Attend all mandatory meetings.


    • Follow and know emergency procedures as needed.


    • Keep work area clean and organized.


    • Maintain a good working relationship with other departments, employees, and guests.

    Internal Relationships

    Reports to Director of Property Operations

    External Relationships

    Has regular contact with guests, Housekeeping and Front Desk

    Qualifications


    •High School graduate or equivalent preferred; Completion of apprenticeship program highly desirable

    Education/Experience Requirements

    Must have one-year previous hotel or administrative experience. Previous project experience helpful.

    Specific Job Knowledge, Skill and Ability

    The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation.


    • Skilled with the use of multi-line telephones and with voice mail


    • Computer knowledge and ability: Word; Excel; PowerPoint


    • Office machine experience: Fax; photo copiers with sorting and stapling ability


    • Knowledge of alphabetical filing systems


    • Ability to communicate effectively with the public and other Team Members.


    • Read, write and speak English fluently.

    Physical Requirements

    Constant sitting, hearing talking, frequent walking, near vision, occasional climbing stairs, reaching, grasping, pushing/pulling, far vision, lifting (up to 15 lbs.).

    In the United States we are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

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