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    Project Coordinator - Santa Ana, United States - The Edge Treatment Center

    The Edge Treatment Center
    The Edge Treatment Center Santa Ana, United States

    6 days ago

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    Description

    Job Description

    Job Description

    PROJECT COORDINATOR

    Full-Time / Santa Ana, CA (on site – NOT Remote)

    Benefits:

    • Medical and dental insurance.
    • 401(k) plan.
    • Paid vacation.
    • Paid sick time.
    • Paid holidays.

    Job Summary:

    Will provide high-level administrative support to the Executive Directors and other senior staff.

    Will organize, manage, and plan complex projects for the organization's research, development, and product implementation efforts.

    Supervisory Responsibilities:

    · Oversees a team of managers and analysts to ensure projects are completed on time and to specifications.

    · Delegates work and assignments to team members based on expertise, work experience, and time constraints.

    Duties/Responsibilities include, but are not limited to:

    • Provides high-level administrative support and assistance to the Executive Directors and/or other assigned leadership staff.
    • Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
    • Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
    • Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
    • Performs additional duties as assigned by executives.
    • Performs other related duties as assigned.
    • Leads an interdepartmental team to complete an assigned project on time, to specifications, and with accuracy and efficiency.
    • Outlines the tasks involved in the project and delegates accordingly.
    • Conducts cost analysis, estimating expected costs for the project.
    • Prepares and implements a budget based on estimates.
    • Conducts risk assessments; reports identified risks to management; provides recommendations for mitigation of risk (including termination of the project if appropriate).
    • Addresses questions, concerns, and/or complaints throughout the project.
    • Acts as a liaison between company, customers, and vendors.
    • Ensures compliance with federal, state, local, industry, contractual, and company regulations, standards, specifications, and best practices.
    • Performs other related duties as assigned.

    Required Skills/Abilities:

    · Excellent verbal and written communication skills.

    · Excellent organizational skills and attention to detail.

    · Excellent time management skills with a proven ability to meet deadlines.

    · Ability to function well in a high-paced and at times stressful environment.

    · Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.

    · Extremely proficient with Click Up, Microsoft Office Suite or similar software with the ability to learn new or updated software.

    · Strong analytical and problem-solving skills.

    · Strong supervisory and leadership skills.

    · Ability to prioritize tasks and to delegate them when appropriate.

    · Thorough understanding of or the ability to quickly learn about the project or product being developed.

    Education and Experience:

    · Bachelor's degree in Business Administration or related field preferred, which may include Computer Science, Business, or Engineering, required.

    · Project management certifications highly desirable.

    · At least four years of related experience required.

    Physical Requirements:

    · Prolonged periods sitting at a desk and working on a computer.

    · Must be able to lift up to 15 pounds at times.

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