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    Sr. Grant Administrator - Chicago, United States - Loyola University

    Loyola University
    Loyola University Chicago, United States

    1 week ago

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    Description

    Position Details



    Position Details

    Job Title
    SR GRANT ADMINISTRATOR

    Position Number


    Job Category
    University Staff

    Job Type
    Full-Time

    FLSA Status
    Exempt

    Campus
    Chicago-Water Tower Campus

    Department Name
    SPONSORED PROGRAM ACCOUNTING

    Location Code
    SPONSORED PROGRAM ACCOUNTING (04005A)

    Is this split and/or fully grant funded?
    No

    Duties and Responsibilities
    Summary: The current work modality for this position in an optional hybrid work environment where the employee has the discretion to work remotely two or three days per week. Under general direction, the Senior Grant Administrator is responsible for providing critical support to an assigned diverse portfolio of sponsored awards. This position requires a knowledge base capable of managing central-level post-award financial administrative support of grant and contract policies and procedures, compliance, regulatory issues, and post-award administration.

    The Senior Grant Administrator reports directly to the Director of Sponsored Program Administration and Compliance and is responsible for providing internal support to department Management, Senior Grant Administrators, Grant Administrators and Accountants.

    Duties & Responsibilities:
    • Provide all phases of post-award financial administrative support for sponsored awards in the assigned portfolio to faculty, administrative, and other support personnel.
    • Monitor award expenditures, re-budgeting, cost-sharing, supply and equipment justifications, etc. to ensure costs are allowable, allocable and reasonable.
    • Maintain and implement, where appropriate, sound internal accounting controls to efficiently manage assigned awards.
    • Collaborate with University personnel at all levels to ensure the successful management and spending of externally and internally funded projects, including principal investigators, department and division administrators, deans and chairs, pre-award administrators and other support personnel.
    • Serve as liaison between the University and external funding agencies in matters of financial reporting, budgeting and accounting.
    • Review award agreements and prepare the financial account set-up in accordance with award terms and conditions to ensure compliance with federal OMB Uniform Guidance, specific granting agencies' requirements and internal institutional policies and procedures.
    • Analyze and evaluate award budgets for accurate expenditure categories including fringe benefits and facilities and administrative costs.
    • Prepare all required external reports according to agency guidelines on a timely and accurate basis.
    • Oversee the close out of assigned awards and prepare for an annual audit to ensure compliance with federal OMB Uniform Guidance.
    • Daily processing of non-salary and salary expenditures, budget appropriations, financial reporting, and accounting unit maintenance.
    • Work as a team member to successfully complete quarterly and annual financial processes and to meet fiscal year close requirements.
    • Assist the Director in the training and on-boarding of new departmental staff.
    • In addition to daily grant administration functions, this position will be responsible for various projects and additional duties as assigned by the Director to enhance SPA's processes and procedures.
    Minimum Education and/or Work Experience
    Bachelor's degree in accounting, finance or related field and two to four years of experience with federal and non-federal grant management. An equivalent combination of education and experience may be considered.

    Qualifications
    Qualifications: To perform this job successfully, an individual must be able to work independently, prioritize work and multitask in a time sensitive, high volume work environment, taking ownership and accountability by performing each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
    Education/Experience/Skills: Bachelor's degree from an accredited University in accounting, business, life sciences or related field along with 2 to 4 years of federal and non-federal grant management experience required; advanced degree in accounting, business, life sciences or related field preferred. Individual must be able to engage in and foster a culture of collaboration and respect. The ability to work with cross functional teams in the research enterprise is critical to establishing effective dialogues, policies, procedures and guidelines. Strong verbal and written communication, interpersonal, analytical, and problem-solving skills are required. Ability to analyze and interpret financial reports, and grant and contract agreements. To perform this job successfully, an individual should have extensive knowledge of the Microsoft Office package (Adobe, Excel, Word, OneDrive, Teams, and Outlook). Advanced proficiency in information/database management and ad-hoc reporting tools is a plus. Familiarity with financial systems, enterprise content management systems, and supporting software programs (Lawson, DocFinity, and WebFocus) is preferred. Individuals with either pre- or post-award administration or grant life-cycle experience is encouraged to apply. Working knowledge of non-profit cost principles, including federal OMB 2 CFR 200 Uniform Guidance is also a plus. Strong verbal and written communication, interpersonal, analytical, and problem-solving skills are required. Ability to analyze and interpret financial reports, and grant and contract agreements.

    Certificates/Credentials/Licenses
    None

    Computer Skills
    To perform this job successfully, an individual should have extensive knowledge of the Microsoft Office package (Adobe, Excel, Word, OneDrive, Teams, and Outlook). Advanced proficiency in information/database management and ad-hoc reporting tools is a plus. Familiarity with financial systems, enterprise content management systems, and supporting software programs (Lawson, DocFinity, and WebFocus) is preferred.

    Supervisory Responsibilities
    No

    Required operation of university owned vehicles
    No

    Does this position require direct animal or patient contact?
    No

    Physical Demands
    Repetitive Motions

    Working Conditions
    None

    Open Date
    12/13/2023

    Close Date

    Special Instructions to Applicants

    Diversity and Inclusion Statement
    Diversity, Equity, and Inclusion

    As one of the nation's largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors diversity, equity, and inclusion. We are committed to not only recruiting, but also retaining a diverse, mission driven workforce and enabling a culture of inclusiveness in an environment that values service excellence, stewardship, personal well-being, and professional development for all of our employees. Loyola University Chicago supports its staff and faculty with a wide array of affordable, comprehensive and competitive benefits centered on health and wellness, financial security, equity, and work-life balance. We actively seek those who wish to join our faculty, staff, and students in a community of diverse opinions, perspectives, and backgrounds supporting our Jesuit mission and striving toward the same goal of being persons for and with others.

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