Research Administrator - Chicago, United States - Northwestern University

Northwestern University

Verified Company

Chicago, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

The Research Administrator provides administrative assistance and routine problem solving in support of the Sponsored Project and Research Catalyst's (SPARC) research programs and mission as a shared service model within NUFSM.

Provides administrative direction and intermediate problem solving in support of unit's research programs and mission.

Dynamic portfolio may provide sole support to a small to mid-sized unit, or support a portion of activities in a larger unit.

May provide lifecycle pre
- & post-award research administration ensuring the fulfillment of all grant &/or contract & compliance requirements. Manages overall day-to-day research administration activities & may research & identify funding opportunities & faculty &/or PIs with associated research competencies & interests. Ensures that all activities are completed in compliance with associated local, state, federal & institutional rules & regulations.

Specific Responsibilities:

Complexity

Typically administers multiple research projects such as:
Single Principal Investigator (PI) proposals, grants &/or contracts
Basic multiPI or multiunit proposals, grants &/or contracts
Research portfolio for a small to midsized unit
NIH Uapproximately $500K+/yr. over multiple yrs.
NIH Papproximately $500K+/yr. over multiple yrs.
NIH Tapproximately $100$200K+/yr. over multiple yrs.
DOD and industry awards
Center or program grants
Proposals with cost sharing
Fixedprice contracts
Nonfunded negotiations such as NDAs, user agreements

Pre-Award

Manages preaward administration of grants &/or contracts.
Reviews solicitation and proactively resolves any issues/questions within the solicitation with OSR and/or sponsor.
Establishes procedures at the small to midsized unit level related to preaward administration.
Coordinates largescale proposals, teaming/collaboration agreements, confidentiality agreements, intellectual property agreements or user agreements.
Manage representation of subrecipients, cost sharing and administrative costs on a proposal.
Coordinates IRB and IACUC protocols.
Prepares &/or reviews complete budget.
Assesses the need for the redistribution of project F&A among multiple redistributed chartstrings.

Post-Award

Completes postaward administration of research grants &/or contracts.
Reviews account establishment.
Manages effort commitments of key project personnel.
Approves highvalue/highrisk expenditures.
Interprets awards documents.
Reviews and reports expenditures.
Verifies processing of cost share transactions.
Reviews award budget status with PIs.
Provides data needed for interim and final financial and technical progress reports.
Facilitates account close out activities, coordinating with ASRSP as needed.
Establishes procedures at the small to midsized unit level related to postaward administration.
Serves as liaison between department & OSR, ASRSP, IACUC, IRB, internal audit, funding & regulatory agencies, subcontractors, collaborators, institutes, centers, etc.
Participates in efforts to improve research administration including serving on university committees related to research administration.

Financial

Oversees unit's entire sponsored project portfolio.
Reviews transactions and resolve issues that requires a more complex level of financial understanding such as costsharing &/or effort reporting knowledge.
Provides information to senior management that is used for department budgeting purposes.

Human Resources

Processes paperwork associated with hiring & termination of employees.
Orients new employees.
Setsup faculty &/or post doc appointments &/or completes VISA paperwork.
Provides training to technical and administrative staff in unit regarding research administration.

Compliance

Ensures compliance with all appropriate NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration.
Recommends changes to improve programs, policy &/or practice.
Resolves compliance problems & issues working in conjunction with faculty.
Alerts supervisor to potential higher risk compliance issues.

Supervision

Supervises administrative or financial positions and/or mentor other administrative staff in research administration.
Performs other duties as assigned.

Minimum Qualifications:
(Education, experience, and any other certifications or clearances)

Successful completion of a full 4year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
3 years research administration or other relevant experience required.

Minimum Competencies:
(Skills, knowledge, and abilities.)