Research Administrator - Chicago, United States - Northwestern University

Northwestern University
Northwestern University
Verified Company
Chicago, United States

3 weeks ago

Mark Lane

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Mark Lane

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Description

The Research Administrator provides administrative assistance and routine problem solving in support of the Sponsored Project and Research Catalyst's (SPARC) research programs and mission as a shared service model within NUFSM.

Provides administrative direction and intermediate problem solving in support of unit's research programs and mission.

Dynamic portfolio may provide sole support to a small to mid-sized unit, or support a portion of activities in a larger unit.

May provide lifecycle pre
- & post-award research administration ensuring the fulfillment of all grant &/or contract & compliance requirements. Manages overall day-to-day research administration activities & may research & identify funding opportunities & faculty &/or PIs with associated research competencies & interests. Ensures that all activities are completed in compliance with associated local, state, federal & institutional rules & regulations.


Specific Responsibilities:


  • Pre-Award_
  • Manages preaward administration of grants &/or contracts.
  • Reviews solicitation and proactively resolves any issues/questions within the solicitation with OSR and/or sponsor.
  • Coordinates largescale proposals, teaming/collaboration agreements, confidentiality agreements, intellectual property agreements or user agreements.
  • Manage representation of subrecipients, cost sharing and administrative costs on a proposal.
  • Coordinates IRB and IACUC protocols.
  • Prepares &/or reviews complete budget.
  • Assesses the need for the redistribution of project F&A among multiple redistributed chartstrings.
  • Post-Award_
  • Completes postaward administration of research grants &/or contracts.
  • Reviews account establishment.
  • Manages effort commitments of key project personnel.
  • Approves highvalue/highrisk expenditures.
  • Interprets awards documents.
  • Reviews and reports expenditures.
  • Verifies processing of cost share transactions.
  • Reviews award budget status with PIs.
  • Provides data needed for interim and final financial and technical progress reports.
  • Facilitates account close out activities, coordinating with ASRSP as needed.
  • Establishes procedures at the small to midsized unit level related to postaward administration.
  • Serves as liaison between department & OSR, ASRSP, IACUC, IRB, internal audit, funding & regulatory agencies, subcontractors, collaborators, institutes, centers, etc.
  • Participates in efforts to improve research administration including serving on university committees related to research administration.
  • Financial_
  • Oversees unit's entire sponsored project portfolio.
  • Reviews transactions and resolve issues that requires a more complex level of financial understanding such as costsharing &/or effort reporting knowledge.
  • Provides information to senior management that is used for department budgeting purposes.
  • Compliance_
  • Ensures compliance with all appropriate NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration.
  • Recommends changes to improve programs, policy &/or practice.
  • Resolves compliance problems & issues working in conjunction with faculty.
  • Alerts supervisor to potential higher risk compliance issues.
  • Supervision_
  • Supervises administrative or financial positions and/or mentor other administrative staff in research administration.
  • Miscellaneous_
Performs other duties as assigned.


Minimum Qualifications:


  • Successful completion of a full 4year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
  • 3 years research administration or other relevant experience required.

Minimum Competencies:
(Skills, knowledge, and abilities.)

  • Organization, time management, detail oriented
  • Selfstarter, diplomatic, proactive, manage stress
  • Collaborative team player
  • Project Management

Preferred Qualifications:


  • Experience with Northwestern systems
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Benefits:

_**:

_ Work-Life and Wellness:

_:

  • Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles._

_ Professional Growth & Development:

_:


Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness.

More information can be found on the COVID-19 and Campus Updates webpage.

  • The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today._
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