Office Manager - Evanston, United States - L2TMedia

L2TMedia Evanston, United States

2 weeks ago

Marketing / Advertising / Public Relations

Description

Office Manager

Why should you join L2TMedia?

Let's start with the basics L2TMedia is a premier Digital Marketing Company focused on the automotive industry. We love car dealers and know how to help them succeed through our line of products that includes Digital & Programmatic Media Advertising, Paid Social Advertising, SEO, Reputation Management and Social Impact.

We partner with all the major media platforms, including Google, Meta, and Amazon, which gives us a great edge and access to extensive product training

Our awesome office in Evanston is centrally located within walking distance from the Metra and CTA and loads of restaurants. We dig deep to provide our clients with the best service possible by staying on the cutting edge of automotive industry trends, as well as building a strong expertise in Google, Facebook, and Amazon advertising.

We offer an environment of growth from within, constant collaboration and ongoing training to bring you to the next level.

The Ideal Office Manager:

The Office Manager is responsible for a variety of facility and office operational duties and shall perform various tasks related to office maintenance and facilities management. The Office Manager is proactive, works independently with limited supervision, and continually seeks out opportunities to impact operational efficiency.

The Nitty Gritty Responsibilities:

Oversee and manage all front desk operations to ensure operational efficiency and a high level of guest service to employees, guests, and vendors.
Receives and resolves all requests in a timely manager and within guidelines set by the company.
Identify operational challenges and develop action plans while independently interpreting guidelines to creatively solve problems when resources are limited.
Proactively seek and provide recommendations to improve existing processes.
Assist the HR Director with various HR tasks including new hire onboarding and setup, company communications, scheduling training and department meetings, send employee notices.
Support the organization, planning and coordination of business meetings, happy hours, and company- wide meetings
Maintain relationships with third party vendors and building contacts, including vendor research and preparing quotes for approval.
Support the Accounting and Finance department with various tasks including reconciliations, certified mailings, mailing vendor checks.
Act as primary liaison between company and outsourced IT vendor. Serve as first line of support to employees for IT issues and facilitate support tickets when necessary to escalate to IT vendor. Track all IT related equipment and employee assignments and reconcile IT charges to internal records.
Maintain the office supplies keeping things stocked and all equipment in order within assigned budget.
Keep the kitchen area stocked and cleaned and order lunches for meetings as needed.
Reconcile all purchases to the department credit card and provide necessary documentation to finance to record the expenditures.
Distribute all incoming mail and mail UPS and certified mail as requested.
Maintain a positive pleasant attitude and communicate cordially, effectively, and clearly with all employees, managers, and guests at all times.

Skill Requirements and Experience we'd love you to have:

Minimum of 2 years of relevant Office Management or Administration experience required.
Strong computer skills and highly proficient with the Microsoft Office Suite of products including Word, Excel PowerPoint, Outlook.
Proven track record of flawless execution, attention to detail and quality assurance
Exceptional communication skills to effectively message verbally and in writing, using a variety of communication methods with a strong attention to detail.
Prioritizes and completes tasks with a concern for all the details involved; monitors and checks work for accuracy
Ability to manage time and complete multiple tasks while continually meeting and exceeding deadlines
Must have advanced problem solving and analytical skills
Must have excellent interpersonal skills and a positive attitude
Must be self-directed and effective working independently, yet equally comfortable contributing in a team environment
Accepts direction and constructive criticism; perform calmly and effectively in an extremely busy work environment
High School Diploma Required
Bachelor's degree desired
Must be able to lift a minimum 10lbs

The above statements are intended to provide a general overview and level of work being performed by most people assigned to this job. They are not intended to be a list of all responsibilities, duties and requirements. Additional duties can be assigned as determined. L2T is an Equal Opportunity/Affirmative Action Employer. We support a diverse workforce.

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