Office Manager - Lincolnwood, United States - Adar, Inc.

Description

Rhodian Group is a leading provider of managed IT and cybersecurity services that help businesses do more with less risk.

As we continue to grow, we are seeking an experienced and organized Office Manager to join our team and contribute to our ongoing success.

• Manage Reception area and serve as the first point of contact for visitors and callers.
• Maintain office files, records and databases, ensuring accuracy and confidentiality.

• Monitor inventory levels of office and kitchen supplies and place orders as needed to maintain adequate stock.
• Work with vendors to negotiate pricing and ensure timely delivery of supplies and equipment.

• Work with external vendors and service providers to ensure timely delivery of goods and services.
• Manage vendor contracts, help negotiate pricing and evaluate vendor performance.
• Process invoices and reconcile billing discrepancies in collaboration with the finance team.

• Plan and organize company events, meetings, and conferences, including venue selection, catering arrangements, and logístical support.
• Assist with travel arrangements for employees attending offsite meetings or events.

• Assist in planning and coordinating offsite meetings and events, including venue selection, catering arrangements, and audiovisual setup.
• Provide administrative support to other departments as needed, including scheduling meetings, preparing documents, and handling correspondence.

• Coordinate the onboarding process for new employees, including preparing necessary paperwork and conducting orientations.
• Assist employees with benefit enrollment and inquiries, including healthcare insurance, life insurance, 401K, and other associate benefit programs.
• Maintain accurate records of employee benefits and ensure compliance with company policies and regulations.
• Organize and conduct new employee orientation sessions to introduce new hires to company policies, procedures, and culture.
• Serve as a point of contact for new employees, addressing any questions or concerns they may have during their transition period.

• Coordinate travel arrangements for employees, including booking flights, accommodations and transportation as needed.
• Ensure travel itineraries are communicated effectively and all arrangements are made in accordance with company policies and budget guidelines.

• Proven experience as an Office Manager or similar administrative role.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Ability to multitask and prioritize tasks effectively in a fastpaced environment.
• Attention to detail and problemsolving skills.
• Knowledge of basic HR practices and office management procedures.

• Bachelor's degree in Business Administration, Office Management, or related field preferred.
• Minimum of 4 years of relevant work experience in office administration or similar roles.

• Paid time off
• Health insurance
• Life insurance
• 401(k) Plan