Office Manager - Chicago, United States - 16 ON CENTER LLC

Description

As the
Office Manager at 16 On Center, you will play a pivotal role in ensuring the smooth operation of our office environment.

Your responsibilities will encompass a wide range of administrative tasks, from managing mail distribution to coordinating office maintenance and supporting various departments.

This role also offers an opportunity to collaborate closely with our HR and Finance departments, providing valuable support and contributing to HR-related and financial tasks and projects.

• Manage the reception area, greet guests and visitors, ensuring they feel welcome and are taken care of during their visit.
• Ensure organization and cleanliness of the office, including opening and closing the office daily, and cleaning, organizing, and maintaining common areas, conference rooms, and kitchen equipment.
• Coordinate office catering, including setup and cleanup.
• Receive requests for maintenance and repairs, scheduling them as necessary to maintain a wellfunctioning office environment.
• Manage inventory and ordering of office supplies, paper products, kitchen supplies, etc.
• Maintain budgets for office supplies, catering, and amenities, such as snacks, coffee, water, etc.
• Provide administrative support to Shared Services Departments, including HR, Business Development, and Finance, with daily tasks and projects as needed.
• Assist executive leadership team with administrative tasks as required.
• 12 years of proven experience in office assistance or office management
• Comfortable working a standard inoffice schedule, Monday through Friday
• Experience with Google Suite is preferred.
• Interest in HR and/or Finance is a plus
• Excellent attention to detail and accuracy in data entry.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Strong communication and collaboration skills, with the ability to work effectively with crossfunctional teams, external partners, and vendors.
• Flexibility to adapt to changing priorities and work effectively in a fastpaced environment.