Office Manager - Chicago, United States - Medtelligent

Medtelligent

Verified Company

Chicago, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Company Description:

Please note that we are NOT currently offering sponsorship for this position and all applicants must be currently based in the Chicagoland area or willing to relocate. _
This position is "inoffice" for the duration of the role.

Medtelligent is the industry leading provider of assisted living specific software.

We are a purpose driven healthcare technology company
passionate about innovation and using technology to help people by solving real world problems.

The Medtelligent team designs, builds, delivers, and supports Medtelligent's flagship product ALIS (pronounced "Alice" and stands for Assisted Living Intelligent Solutions).

Do you love keeping things organized, have a knack for technology, and enjoy collaborating with people? We're seeking a highly motivated, tech-savvy Office Manager to join our team on a full-time basis.

Beyond technical skills, we are looking for a problem-solver who can identify creative solutions as new challenges arise. Flexibility in your approach is key, as you'll continuously work to improve processes and maintain peak efficiency for the team

We are looking for someone that can adapt to change quickly and is solution-oriented (read flexible with their processes and not stuck on one way of doing things).

Essential Job Functions:

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Administrative Support:

Provide administrative support to executives and staff, including handling correspondence, scheduling appointments, and managing calendars.
Prepare documents, reports, and presentations as required.
Coordinate meetings and conferences, including venue procurement, catering, and audiovisual equipment.

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Office Operations Management:

Manage office facilities, including maintenance, repairs, and security.
Oversee pantry and office supply inventory and procurement, ensuring adequate stock levels, organization, and costeffective purchasing.
Develop and maintain efficient office procedures and policies.

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Communication and Coordination:

Serve as a central point of contact for internal and external communications.
Coordinate office events and activities, such as staff meetings, teambuilding events, and celebrations.
Liaise with vendors, suppliers, and service providers as necessary.

Qualifications

Proven experience in office administration and management roles.
Strong organizational and multitasking skills.
Excellent communication and interpersonal abilities, with a professional and diplomatic demeanor.
Familiarity with office management tools.
Ability to work independently and as part of a team, with a proactive approach to problemsolving.
Discretion and confidentiality when handling sensitive information.

Additional Information Benefits**:

Working on a team of diverse, smart, collaborative, and kind humans
Good balance of personal autonomy and team collaboration on projects
Salary commensurate with experience. Our team uses PayScale, Insperity, and Built in for salary ranges and guidelines for each position and for companies of similar size.
Generous PTO
8+ Company Holidays + 2 Floating Holidays
Medical, dental and vision insurance with a large portion subsidized by the company (over half of current employees pay $0.00 out of pocket)
401k Plan + Matching
Employee Length of Stay Rewards Program including Equity Rights eligibility
Regular department meetings, 1:1s, quarterly feedback sessions, regular full "state of the company" meetings
Internal trainings, lunch and learns, and cross training
Training on advanced technology concepts and senior living
Regular client interactions and feedback
Eligible for commission structure
Access to and support for ongoing learning and education

Application Process:

Medtelligent values and promotes diversity. We are an equal opportunity employer and consider qualified applicants without regard to race, color, religion, sex, national origin, ancestry, age, genetic information, sexual orientation, gender identity, marital or family status, veteran status, medical condition or disability._