Business Operations Manager, AMP - Cambridge, United States - Smithsonian Astrophysical Observatory

Smithsonian Astrophysical Observatory Cambridge, United States

3 weeks ago

Description

Job Description

Job DescriptionDescriptionOPENING DATE: May 15, 2024
CLOSING DATE: June 15, 2024
SERIES/GRADE: IS-301-14
TYPE OF POSITION: Trust Indefinite (Non-Federal)
DIVISION: Atomic and Molecular Physics (AMP) Division
LOCATION: Cambridge, MA
AREA OF CONSIDERATION: This position is open to all eligible candidates.
Conditions of Employment

Pass Pre-employment Background Check and Subsequent Background Investigation, as required.
Complete a Probationary Period if applicable.
Maintain a Bank Account for Direct Deposit/Electronic Transfer.
The position is open to all candidates eligible to work in the United States. Proof of eligibility to work in U.S. is not required to apply.
Applicants must meet all qualification and eligibility requirements within 30 days of the closing date of this announcement.

OverviewINTRODUCTION
The Smithsonian Astrophysical Observatory (SAO) is at the forefront, internationally, of the scientific exploration of the universe. SAO combines its resources with those of the Harvard College Observatory to form the Harvard-Smithsonian Center for Astrophysics (CfA). The CfA is the best-known astrophysics center in the world. Its programs range from ground-based astronomy and astrophysics research to space-based research, the engineering and development of major scientific instrumentation for space launch and use in large ground-based facilities, and research designed to improve science education. The research objectives of SAO are carried out primarily with the support of Government and Smithsonian Institution funds, with additional philanthropic support. Government funds are in the form of Federal appropriations or the form of contracts and grants from other agencies. In contrast, Institution funds are available to SAO through grants from the Institution's Restricted Funds, Special Purpose Funds, Bureau Activities, Business Activities, and non-Federal contracts and grants.
MAJOR DUTIES Join the prestigious Atomic and Molecular Physics Division as the Business Operations Manager, where you will manage non-scientific operations supporting cutting-edge astrophysical research. Your responsibilities will encompass the administration of sponsored projects, human resources, and financial functions. This role is pivotal in fostering an environment that enables scientific inquiry and innovation.

Strategize and coordinate operational activities alongside senior management to optimize division effectiveness.
Oversee the administrative aspects of internally and externally funded projects, ensuring compliance with funding agencies such as NSF and NASA.
Manage the division's budget, including planning, execution, and forecasting, while ensuring financial compliance and cost-effectiveness.
Lead human resource initiatives, including staffing plans, recruitment, and performance management.
Act as a liaison for the division with internal and external partners to facilitate collaboration and compliance.

QUALIFICATION REQUIREMENTSBasic Requirements:
Candidates must possess at least one year of specialized experience at or above the grade (13) level in similar positions. Specialized experience is experience that has provided the knowledge, skills, and abilities to perform the work of the position successfully.

Knowledge, Skills, and Abilities required:

Budget Administration: Mastery of the principles and practices of budget administration and analysis, including preparing, justifying, reporting on, and executing budgets; and the relationships among program, budgeting, accounting, and reporting systems.
Financial Management: Advanced knowledge of techniques for monitoring and managing expenditures to ensure cost effectiveness including the use of cost benefit analysis to set priorities; and specialized knowledge of SAO/SI financial processes and procedures.
Contracting/procurement: Specialized knowledge of various types of sponsored research contracts and grant proposal preparation and award administration requirements (for example, NASA or NSF), and related knowledge of procurement requirements such as Federal Acquisitions Regulations.
Research Administration: Advanced Knowledge of contract administration sufficient to monitor long and short-term research and/or development contracts that extend over several years and cover research, development, testing, and/or production of complex state-of-the-art scientific equipment and instrumentation.
Human resources administration: Extensive knowledge of government performance management systems, recruitment policies and practices, and personnel policies and procedures.
Communications skills: Ability to express information effectively in all formats, taking into account the audience and nature of the information; to make clear and convincing presentations; and to listen to others, attend to nonverbal cues, and respond appropriately
Computer Skills: Advanced knowledge of, and ability to effectively utilize, both enterprise applications and desktop software including spreadsheets, databases, project scheduling, and document preparation tools.

This role offers the unique opportunity to contribute to the administrative backbone of astrophysical research endeavors with national and international impacts. If you are driven by a desire to facilitate world-class scientific research through expert administrative management, we would like to hear from you. Applicants who wish to qualify based on education completed outside the United States must be deemed equivalent to higher education programs of U.S. Institutions by an organization that specializes in the interpretation of foreign educational credentials. This documentation is the responsibility of the applicant and should be included as part of your application package. Any false statement in your application may result in your application being rejected and may also result in termination after employment begins. The Smithsonian Institution values and seeks a diverse workforce. Join us in "Inspiring Generations through Knowledge and Discovery."
Resume/CV should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week. College Transcript should be provided if using education for qualification.

What To Expect Next: Once the vacancy announcement closes, a review of your resume will be compared against the qualification and experience requirements related to this job. After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager.
Commitment to Diversity, Equity, and Inclusion
The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact Requests for reasonable accommodation will be determined on a case-by-case basis. To learn more, please review the Smithsonian's Accommodation Procedures.

The Smithsonian Institution is an Equal Opportunity Employer. We believe that a workforce comprising a variety of educational, cultural, and experiential backgrounds support and enhance our daily work life and contribute to the richness of our exhibitions and programs. See Smithsonian EEO program information:

The Smithsonian Astrophysical Observatory is an equal opportunity employer committed to diversity in our workplace. Please visit the SAO website at

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Business Operations Manager, AMP - Cambridge, United States - Smithsonian Astrophysical Observatory

Description

Job Description