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    Payroll and Accounts Payable Manager - Stanford, United States - Carnegie Foundation

    Carnegie Foundation
    Carnegie Foundation Stanford, United States

    3 weeks ago

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    Description

    Position Purpose

    We are seeking a highly organized individual to join our team as a Payroll and Accounts Payable Manager and help contribute to the success of our mission-driven organization focused on education improvement.

    This full time exempt position reports to the Controller and plays a critical role in managing our multistate payroll, accounts payable and cash management processes The ideal candidate is a meticulous, disciplined and detail-oriented individual who is effective at collaborating across an organization. This position is largely remote, but onsite attendance at our Stanford office one day per week is preferred.

    Essential Responsibilities

    • Payroll (40%)
      • Processing multi-state payroll
      • Processing and submitting retirement plan data and payments
      • Ability to communicate effectively across the organization
      • Produce payroll journal entry
      • Maintain vacation & sick leave balances
    • Accounts Payable (45%)
      • Entering invoices into the system
      • Verifying all invoice requirements have been met before processing
      • Print and mail checks
      • Reviewing and approving credit card and employee reimbursements via Concur
      • Ability to communicate effectively both across the organization and externally
    • Audit & Tax (5%)
      • Production of numerous schedules that tie to the general ledger
      • Gathering of documentation as required by the auditor
      • Researching of auditor questions
    • Cash management (5%)
      • Monitoring of cash accounts on a daily basis
      • Weekly forecasting of cash needs
      • Initiation of wires from bank and investment accounts
    Non-Essential Responsibilities
    • Provide backup to other Finance team members as needed (2%)
    • Other tasks as assigned by the Controller (3%)
    Required Education & Experience
    • Associate's degree or higher
    • Proficiency with processing payroll and managing an online payroll system
    • Experience of at least two annual audits with one employer
    • A minimum of Intermediate proficiency with Excel
    Required Knowledge, Skills, and Abilities
    • Experience processing multi-state payrolls
    • Experience managing retirement plan payments
    • Experience producing journal entries
    • Experience maintaining vacation and sick leave balances
    • Experience processing invoices
    • Experience working with auditors
    • Experience monitoring bank account balances
    • Experience disbursing funds via wire and/or ACH
    • Experience with nonprofit and/or educational organizations
    • Excellent written and oral communication skills
    • Improvement-focused, flexible and open to change
    • Organized and detail-oriented
    Compensation & Benefits
    • The salary range for this position is $100,000-$110,000 per year
    • Benefits include full medical, dental, vision, life and long-term care insurance, as well as employer subsidized flexible spending plans
    • A retirement savings plan, including employer contributions of up to 12% of base pay after one year of service
    • Generous time-off benefits including 15 paid holidays and 8 weeks of paid parental leave
    • Matching Gift program to benefit charitable organizations
    • Educational Assistance to further your professional development
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