Administrative Assistant - Louisville, United States - Vaco

Vaco Louisville, United States

6 days ago

Human Resources

Description

Job Title: Administrative Assistant
Overview: Vaco has partnered with a company looking to add an administrative assistant to their team The Administrative Assistant will provide vital support to the organization by performing a variety of administrative tasks and ensuring efficient day-to-day operations. This role requires excellent organizational skills, strong attention to detail, and the ability to multitask effectively in a fast-paced environment.
Responsibilities:

Administrative Support: Provide comprehensive administrative support to executives, managers, and team members, including calendar management, scheduling appointments, coordinating meetings, and managing correspondence.
Document Preparation: Draft, edit, and proofread documents, reports, presentations, and other materials as needed. Ensure accuracy, consistency, and adherence to formatting guidelines.
Communication Management: Manage incoming calls, emails, and inquiries, responding promptly and professionally or redirecting them to the appropriate individuals. Serve as a primary point of contact for internal and external stakeholders.
File and Data Management: Organize and maintain physical and electronic files, records, and databases. Ensure confidentiality and security of sensitive information. Retrieve and compile data as requested.
Travel Coordination: Arrange travel itineraries, accommodations, transportation, and other logistical arrangements for executives and staff. Prepare travel expense reports and reconcile expenses in a timely manner.
Meeting and Event Coordination: Coordinate logistics for meetings, conferences, and events, including room reservations, catering, audiovisual equipment setup, and attendee coordination. Assist with onsite support as needed.
Office Supplies Management: Monitor inventory levels of office supplies and equipment. Place orders, receive deliveries, and ensure adequate stock availability. Manage relationships with vendors and suppliers.
Expense Reporting: Assist with expense tracking, reimbursement processing, and budget management. Prepare expense reports, reconcile credit card statements, and submit documentation for approval.
Special Projects: Support special projects and initiatives as assigned by management, contributing to the achievement of organizational goals. Conduct research, compile data, and prepare reports as needed.
General Office Support: Perform general office duties such as photocopying, scanning, faxing, and filing. Provide backup support for receptionist duties and front desk operations as needed.

Administrative Assistant

1 day ago

Pinnacle Partners, Inc Louisville, United States

Pinnacle Partners is assisting in the search of an Administrative Assistant for a company in the Louisville, KY area. · This position will work in the office area of a warehouse/distribution setting. Working amongst a small team of 5 employees you will help with a variety of admi ...
Administrative Assistant

1 week ago

Vaco Louisville, United States

Job Description · Job DescriptionJob Title: Administrative Assistant · Overview: Vaco has partnered with a company looking to add an administrative assistant to their team The Administrative Assistant will provide vital support to the organization by performing a variety of admin ...
Administrative Assistant

4 days ago

Control Touch Systems, LLC Louisville, United States

Job Description · Job DescriptionDescription:ControlTouch Systems, LLC is a locally owned company in Louisville, KY providing systems design for airports to get baggage to passengers at destinations all over the world safely, accurately and efficiently. We are experiencing expone ...
Administrative Assistant

6 days ago

ASSOCIATED PACKAGING INCORPORATED Louisville, United States

Job Description · Job DescriptionAssociated Packaging is looking for amazing and talented people like you Join our team today and become part of one of the fastest growing companies and industries in the country. Employees of Associated Packaging, Inc. enjoy an energetic and peop ...
Administrative Assistant

1 week ago

Allegiance Staffing Louisville, United States

Job Description · Job DescriptionAllegiance Staffing is partnering with a locally owned manufacturing company in need of a professional Administrative Assistant. · Job Description · They are looking to hire and Administrative Assistant with experience but are willing to train. Th ...
Administrative Assistant

1 week ago

Timberline Tax Group LLC Louisville, United States

Job Description · Job DescriptionTimberline Tax Group provides representation to both businesses and individuals who are delinquent with IRS or State tax debt. We are seeking an Administrative Assistant to join our professional staff. · If you are looking for a positive work envi ...
Administrative Assistant

3 weeks ago

Phoenix Industries Fredericksburg, IN, United States Freelance

The AWO Augsburg is an innovative provider of social psychiatry services in Augsburg and Kaufbeuren, with a comprehensive range of services. We currently offer over 1,000 employees a secure and future-oriented workplace. The values of freedom, justice, tolerance, and solidarity a ...
Administrative Assistant

1 week ago

Randstad USA Louisville, United States TEMPORARY, Full time

Our client, a leading manufacturing company specializing in water-based dispersions and the distribution of raw materials is looking for an Administrative Assistant. This is a contract position that may last 4-6 months. Candidates with proficiency in MS Office Suite (Word, Excel, ...
Administrative Assistant

1 week ago

Randstad USA Louisville, United States Full time

A client of ours in the manufacturing industry located in Louisville, Kentucky is seeking an Administrative Assistant/Inside Sales Representative to join their team. This position is responsible for supporting the sales department with order entry, order follow up, customer relat ...
Administrative Assistant

1 week ago

HCA Healthcare Louisville, United States Full time

Description · Introduction · Are you passionate about delivering superior work outcomes? At Galen College of Nursing, we are committed to a single purpose: offering excellence in nursing education. Our staff and administration live out our vision We change the life of one to car ...
Administrative Assistant

5 hours ago

Randstad USA Louisville, United States TEMPORARY, Full time

Randstad is looking for an Administrative Coordinator for our client that is within the nonprofit industry. As an Administrative Coordinator, you will play a vital role in supporting our office operations and facilitating efficient communication both internally and externally. Fr ...
Administrative Assistant

1 week ago

First Class Services, Inc. Jeffersonville, United States

Job Description · Job Description First Class Services, Inc. · Administrative Assistant · Jeffersonville, IN · Job Description: · (First Class Services, Inc.): Currently looking for a high caliber & enthusiastic individual seeking interest as an Administrative Assistant and Cust ...
Office Administrative Assistant

1 week ago

Prescott's, Inc Louisville, United States

JOB POSTING – Office Administrative Assistant · Louisville, KY (onsite) · Full-Time, Hourly, non-exempt · Heartland Medical Sales and Service · Heartland Medical Sales and Service is dedicated to providing top-quality medical equipment, sales, service, and maintenance solutions t ...
Executive Administrative Assistant

1 week ago

Medtronic Louisville, United States

Provide proactive administrative and operations support to the ET R&D VP and their leadership team. Attend leadership meetings as appropriate and represent leader as needed with stakeholders and their staff. Act as liaison and communication bridge ac Administrative Assistant, Exe ...
Sr. Administrative Assistant

1 week ago

Kentucky Community and Technical Colleges Louisville, United States

Title: Sr. Administrative Assistant · Salary Range: $42,000. to 45,000. based on education and experience · Contract Term Length: 12 Months · Standard Hours: 37.50 · Work Location: Hybrid · FLSA Status: Non-Exempt · College: Jefferson Community & Technical College · Campus Locati ...
Administrative Assistant

1 week ago

DHVAJ Clarksville, United States

Job Description · Job DescriptionSalary: $15-$17 · We are seeking a detail-oriented and proactive Administrative Assistant with experience in proposal writing to join our team. The ideal candidate will be highly organized, possess excellent communication skills, and have a strong ...
Administrative Assistant, KYAE

1 week ago

National Center for Families Learning Louisville, United States

The National Center for Families Learning, a private nonprofit organization located in Louisville, KY, is seeking an Administrative Assistant, KYAE who will be responsible for coordinating the functions and activities of the Kentucky Adult Education grant. Provides project manage ...
Administrative Assistant, KYAE

1 week ago

National Center for Families Learning Louisville, United States

Job Description · Job DescriptionThe National Center for Families Learning, a private nonprofit organization located in Louisville, KY, is seeking an Administrative Assistant, KYAE who will be responsible for coordinating the functions and activities of the Kentucky Adult Educati ...
Administrative Assistant II

1 week ago

HEPCO Louisville, United States

Are you detail-oriented with a passion for ensuring top-notch quality in every product? Join our team as a Quality Assurance Assistant and play a vital role in maintaining and enhancing product standards for our esteemed clients. As a Quality Assurance Assistant, you will work cl ...
Executive Administrative Assistant

1 week ago

Labor Solutions, LLC Louisville, United States

Job Description · Job DescriptionOur client is seeking an Executive Administrative Assistant to join their team You will provide high-level administrative support which will play an essential part to their organization. · Shift: 8am - 5pm (Mon - Fri) · ESSENTIAL FUNCTIONS: · This ...