Jobs
>
Administrative Assistant
>
Louisville

    Administrative Assistant - Louisville, United States - Control Touch Systems, LLC

    Control Touch Systems, LLC
    Control Touch Systems, LLC Louisville, United States

    2 weeks ago

    Default job background
    Description

    Job Description

    Job DescriptionDescription:

    ControlTouch Systems, LLC is a locally owned company in Louisville, KY providing systems design for airports to get baggage to passengers at destinations all over the world safely, accurately and efficiently. We are experiencing exponential growth in our company's history. To support this growth, we are seeking someone who is outgoing, detail oriented, results driven and an expert multi-tasker to fill our newly added position of Administrative Assistant to support Finance & Accounting, Human Resources and our leadership teams.

    JOB SUMMARY:

    A successful Administrative Assistant has a keen attention to detail and ability to work in a fast-paced environment utilizing strong multi-tasking skills to provide support to managers and employees to ensure efficient office operations. The duties of the Administrative Assistant include greeting visitors and customers, organizing correspondence, answering phones organizing meetings, and maintaining office organization. The Administrative Assistant many times may act as the first point of contact with internal sources as well as external sources such as customers, vendors, job candidates, the press, etc.

    ESSENTIAL FUNCTIONS:

    • Open and screens incoming calls/ mail and distributes to appropriate team members.
    • Assist with the preparation of communications, documents, presentations and reports
    • Processing invoices, check requests or other departmental paperwork
    • Maintenance of document library
    • Coordinate food orders for company/ monthly management meetings.
    • Orders and maintains office supplies, team snacks, cleaning supplies and wearables though corporate provided vendors.
    • Perform general clerical duties such as photocopying, scanning, filing, and preparing overnight mailings
    • Assist with general office inquiries from staff, owners, and others; provide proactive escalation as appropriate.
    • Process department head/manager's expense reports.
    • May perform basic internet research, compile lists and gather information from other departments.
    • General HR and PTO recordkeeping
    • Assist in scheduling interviews and coordinating travel for out of town job candidates
    • Basic Payroll Administration duties
    • Assist with employee onboarding and scheduling of first week orientation activities on team calendars.
    • Change Order Processing or other project related administration
    • Set up and tidy conference rooms and common areas
    • Send thank you, employee birthday, employee service anniversary, welcome and new client cards
    • Assist in company event planning, staffing, setup and clean up when needed.
    • Maintain facility security badge assignments
    • Other related tasks as assigned.

    WORK ENVIRONMENT:

    • Office setting
    • Collaborative, engaging and success driven culture
    • Minimal travel required

    PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

    • Sitting for prolonged periods of time
    • Repetitive typing/data entry
    • Lifting up to 10 pounds

    WORK SCHEDULE: This position is an on-site role. General office hours are M-F, 7a-4p or 8a-5p.

    It is the policy of ControlTouch Systems, LLC to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, ?physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, pregnancy or pregnancy-related condition, status with regard to public assistance, veteran status, citizenship status (if authorized to work in the U.S.), ?or any other characteristic protected by federal, state or local law. In addition, ControlTouch Systems, LLC will provide reasonable accommodations for qualified individuals with disabilities.

    Requirements:

    REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

    • Ability to exercise good judgment and make decisions
    • Excellent communication skills (written and verbal)
    • Ability to maintain a high level of confidentiality and discretion
    • Exceptional interpersonal skills and the ability to work collaboratively across all departments within the company as well as independently
    • Ability to complete multiple tasks and projects within deadlines
    • Self-driven motivator who takes initiative on projects with a strong ability to understand and solve creative challenges
    • Ability to work in a dynamic and changing environment
    • Detail-oriented with strong attention to follow-through
    • Excellent MS Office skills

    EDUCATION, EXPERIENCE AND QUALIFICATIONS:

    • High school diploma
    • 2+ years of relevant experience
    • Experience with Paylocity, QuickBooks, Smartsheet, a plus
    • Experience in Construction and/or Multi-Company environment a plus
    • Legally authorized to work in the United States
  • Vaco

    Administrative Assistant

    3 weeks ago

    Vaco Louisville, United States

    · Job Title: Administrative Assistant · Overview: Vaco has partnered with a company looking to add an administrative assistant to their team The Administrative Assistant will provide vital support to the organization by performing a variety of administrative tasks and ensuring ...

  • Alpha Consulting Corp

    Administrative Assistant

    3 days ago

    Alpha Consulting Corp Louisville, United States

    Title: Accounts Payable / Administrator · Location: Louisville, KY · Duration: 6+ Months · WORK SHIFT: 1st shift (8-4: 30/9-5: 30) · Responsibilities/what we're looking for:Invoicing and collections - Invoicing Customers –Responsible for accurate and timely invoicing of IMR jobs. ...

  • Alpha Consulting Corp

    Administrative Assistant

    4 days ago

    Alpha Consulting Corp Louisville, United States

    Title: Accounts Payable / Administrator · Location: Louisville, KY · Duration: 6+ Months · Responsibilities/what we re looking for: Invoicing and collections - Invoicing Customers Responsible for accurate and timely invoicing of IMR jobs. · Accounts Payable Gather vendor invoice ...

  • Shine Early Learning

    Administrative Assistant

    1 week ago

    Shine Early Learning Louisville, United States

    Job Description · Job DescriptionWe are seeking a reliable and organized Administrative Assistant. · The Administrative Assistant is responsible for working to provide administrative support to the Director. This position will initiate and coordinate the administrative functions ...

  • Pinnacle Partners, Inc

    Administrative Assistant

    3 weeks ago

    Pinnacle Partners, Inc Louisville, United States

    Pinnacle Partners is assisting in the search of an Administrative Assistant for a company in the Louisville, KY area. · This position will work in the office area of a warehouse/distribution setting. Working amongst a small team of 5 employees you will help with a variety of admi ...

  • Vaco

    Administrative Assistant

    4 weeks ago

    Vaco Louisville, United States

    Job Description · Job DescriptionJob Title: Administrative Assistant · Overview: Vaco has partnered with a company looking to add an administrative assistant to their team The Administrative Assistant will provide vital support to the organization by performing a variety of admin ...

  • ASSOCIATED PACKAGING INCORPORATED

    Administrative Assistant

    2 weeks ago

    ASSOCIATED PACKAGING INCORPORATED Louisville, United States

    Job Description · Job DescriptionAssociated Packaging is looking for amazing and talented people like you Join our team today and become part of one of the fastest growing companies and industries in the country. Employees of Associated Packaging, Inc. enjoy an energetic and peop ...

  • PRESTIGE AUDIO VISUAL INC

    Administrative Assistant

    2 days ago

    PRESTIGE AUDIO VISUAL INC Louisville, United States

    Job Description · Job DescriptionJOB TITLE: Administrative Assistant · Reports To: Director, of AV Services Status: Hourly Non-exempt · Hours: 8:30-5:30 Monday – Friday · SUMMARY: · Delivering on "The Prestige Way"; upholding our Core Values, Company Mission, and Company Vision ...

  • Amtec Enterprise - 1

    Administrative Assistant

    2 days ago

    Amtec Enterprise - 1 Louisville, United States

    Job Description · Job DescriptionPosition Description · Our client, provider of some of the world's most advanced, technology-led defense, aerospace and security solutions, is actively seeking to recruit the right individual to help with our quality efforts as a Quality Assuranc ...

  • Timberline Tax Group LLC

    Administrative Assistant

    4 weeks ago

    Timberline Tax Group LLC Louisville, United States

    Job Description · Job DescriptionTimberline Tax Group provides representation to both businesses and individuals who are delinquent with IRS or State tax debt. We are seeking an Administrative Assistant to join our professional staff. · If you are looking for a positive work envi ...

  • Family & Children's Place

    Administrative Assistant

    2 weeks ago

    Family & Children's Place Louisville, United States

    Job Description · Job DescriptionThe Child Advocacy Center of Family & Children's Place is looking to hire a full time administrative assistant. Do you want a job that provides meaningful work? Are you looking to gain experience in office work to support social services in suppor ...

  • National Center for Families Learning

    Administrative Assistant, KYAE

    4 weeks ago

    National Center for Families Learning Louisville, United States

    The National Center for Families Learning, a private nonprofit organization located in Louisville, KY, is seeking an Administrative Assistant, KYAE who will be responsible for coordinating the functions and activities of the Kentucky Adult Education grant. Provides project manage ...

  • Clark County Government

    Administrative Assistant

    2 days ago

    Clark County Government Jeffersonville, United States

    Job Description · Job DescriptionClark County (Indiana) Government is seeking qualified applicants for the full-time position of Administrative Assistant for the Adult Supervision Division of Clark County Probation. The Administrative Assistant is responsible for entering new cas ...

  • DHVAJ

    Administrative Assistant

    2 weeks ago

    DHVAJ Clarksville, United States

    Job Description · Job DescriptionSalary: $15-$17 · We are seeking a detail-oriented and proactive Administrative Assistant with experience in proposal writing to join our team. The ideal candidate will be highly organized, possess excellent communication skills, and have a strong ...

  • The Southern Baptist Theological Seminary

    Administrative Assistant-Operations

    2 weeks ago

    The Southern Baptist Theological Seminary Louisville, United States

    The Administrative Assistant to the VP of Operations provides general administrative and procurement support as well as tracking capital expenditures and stockroom requisitions. JOB FUNCTIONS: General Administrative Support Demonstrates strong custom Administrative Assistant, Ope ...

  • Medtronic

    Executive Administrative Assistant

    2 weeks ago

    Medtronic Louisville, United States

    Provide proactive administrative and operations support to the ET R&D VP and their leadership team. Attend leadership meetings as appropriate and represent leader as needed with stakeholders and their staff. Act as liaison and communication bridge ac Administrative Assistant, Exe ...

  • Department of Defense

    Administrative Support Assistant

    2 weeks ago

    Department of Defense Louisville, United States

    Summary · About the Position: Provide a wide range of administrative and management assistance required to operate a designated functional area(s) for the organization. · Management may select at either the GS-05 or GS-6 grade level. Full performance is at the GS-06 grade. · Lear ...

  • Labor Solutions, LLC

    Executive Administrative Assistant

    4 weeks ago

    Labor Solutions, LLC Louisville, United States

    Job Description · Job DescriptionOur client is seeking an Executive Administrative Assistant to join their team You will provide high-level administrative support which will play an essential part to their organization. · Shift: 8am - 5pm (Mon - Fri) · ESSENTIAL FUNCTIONS: · This ...

  • Southeast Christian Church

    SEKIDS Administrative Assistant

    6 days ago

    Southeast Christian Church Jeffersonville, United States

    Job Description · Job DescriptionSEKIDS Administrative AssistantINDIANA CAMPUS · Campus Support · Part Time · Are you a detailed and organized individual with a call to ministry? Do you have a passion for supporting and equipping frontline ministry leaders while helping children ...

  • CentiMark Corporation

    AIA Administrative Assistant

    4 days ago

    CentiMark Corporation Jeffersonville, United States

    Job Description · Job Description · CentiMark Corporation is North America's largest commercial roofing contractor with 100 offices and over 3,500 employees across the US. We are seeking an energetic and positive AIA Administrative Assistant to support our Jeffersonville, IN site ...