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    Development Events Intern - New York, United States - International Center of Photography

    International Center of Photography
    International Center of Photography New York, United States

    2 weeks ago

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    Description

    Job Type

    Internship

    Description

    Department: Development

    Mentor/Supervisor: Chloe Jolly

    Learning Objectives and Skills to Be Learned:

    • Understand fundamental principles of event planning, including concept development, timeline creation, and budget management.
    • Coordinate event logistics, such as venue selection, catering, equipment setup, transportation, and vendor management.
    • Gain proficiency in event management software for tasks like attendee registration, RSVP tracking, and data analysis.
    • Collaborate effectively with cross-functional teams to ensure cohesive event messaging and coordination.
    • Develop problem-solving skills to address challenges during event planning and execution, adapting quickly to changing circumstances.
    • Learn how to conduct post-event evaluations to assess success, gather feedback, and identify areas for improvement.
    Internship Project Description: During the internship term, you will focus on planning and executing two key events: a fundraising event and a donor appreciation event for ICP. You'll be involved in various stages of event planning and coordination, from concept development to post-event evaluation.

    Daily Duties:
    • Assist in planning and executing galas, donor appreciation events, and community outreach activities.
    • Collaborate with the Development team to develop event concepts, themes, and timelines aligned with organizational goals.
    • Support logistics coordination, including venue selection, catering, audiovisual equipment, transportation, signage, and vendor management.
    • Create and distribute event materials (invitations, programs, signage, collateral).
    • Manage attendee registration, RSVP tracking, and guest lists using event management software or databases.
    • Provide on-site support during events, including set-up, registration, guest assistance, and post-event clean-up.
    • Participate in post-event evaluations to assess success and identify areas for improvement.
    Additional Training and Development:
    • Attend Event Planning Workshops covering budgeting, timeline creation, and logistics coordination.
    • Participate in hands-on software training sessions for event management tools.
    • Shadow experienced team members during various stages of event planning.
    • Engage in team meetings to discuss progress and challenges.
    Orientation Plan:
    • Introduction to the organization's mission, values, and key stakeholders.
    • Overview of the Development department's goals, strategies, and upcoming events.
    • Familiarization with event management software, databases, and other planning tools.
    • Introduction to other collaborating departments: Marketing and Communications, Curatorial, Finance, and Visitor Experience.
    Requirements

    Intern Qualifications:
    • Strong organizational skills with meticulous attention to detail.
    • Professional interaction with donors, volunteers, vendors, and team members.
    • Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and Canva.
    • Flexibility to work evenings and weekends as needed.
    • Passion for ICP's mission and values.
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