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    Engineering Administrative Assistant I - San Antonio, United States - VIP Tech

    VIP Tech
    VIP Tech San Antonio, United States

    3 weeks ago

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    Description

    Job Description

    Job Description

    Job Summary

    We are a high-touch creative MEP partner specializing on Building MEP, Industrial MEP, Commissioning and Water/Wastewater. We are seeking an Administrative Assistant to support our engineering department, including Associate Principals, Project Managers and Team Leads. In this role you will be supporting multiple projects and serve as a key driver in keeping our firm efficient and organized.

    Job Responsibilities

    • Assist Associate Principals, Project Managers and Team Leads with all project-based administrative
    • needs
    • Log in and track submittals, RFIs, etc. by project
    • Scan and track reviewed submittals and RFI responses
    • Generate AIA documents
    • Maintain specs by project (initial list, process edits, and final prints)
    • Prepare CADD/Revit Release Forms
    • Conduct all uploads/downloads relating to FTP sites and notify those required
    • Scan/rotate/rename sealed drawings for electronic mailing
    • Convert project documents to jpeg or pdf format as requested
    • Serve as back-up to Administrative Assistant II/Receptionist to cover telephones during designated
    • lunch time
    • Assist Executive Assistant as needed
    • Ad-hoc duties as assigned

    Qualifications

    • High School Diploma or equivalent
    • 3+ years experience as an administrative assistant within engineering/architecture field
    • Basic reading, writing, and arithmetic skills required
    • Professional verbal and written communication skills, excellent telephone etiquette
    • Knowledge of Microsoft Office
    • Ability to type 50 wpm

    Preferred Qualifications

    • 5 years of experience in architecture and/or engineering professions
    Company DescriptionVIP Staffing is a regional staffing company specializing in filling temporary, temp-to-hire and permanent placement positions. We command excellence from our employees, provide superior customer service, support generous community involvement all while strengthening our position as a leader and innovator in the staffing industry

    Company Description

    VIP Staffing is a regional staffing company specializing in filling temporary, temp-to-hire and permanent placement positions. We command excellence from our employees, provide superior customer service, support generous community involvement all while strengthening our position as a leader and innovator in the staffing industry
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