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    Executive Assistant - Cleveland, United States - Flexjet

    Flexjet
    Flexjet Cleveland, United States

    6 days ago

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    Description
    This role provides administrative and secretarial support to a small group led by the General Counsel and by the Executive Vice President of Maintenance and Global Product Support, of Flexjet, the second-largest private aviation company, and its affiliated entities.

    DUTIES & RESPONSIBILITIES
    • Assists the General Counsel and the legal team, and the Executive Vice President of Maintenance and Global Product Support, and the executives on his team, with general administrative support in a variety of capacities, including:
      • Telephone coverage
      • Filing, copy projects and mailings
      • Meeting preparation
      • Processing of letters, correspondence, memos, policies and procedures
      • Report generation
      • Invoice and expense reporting
      • Travel Coordination
      • Preparation of presentation materials, including editing, formatting, printing and binding
    • Welcomes guests, in person and by telephone, and directs inquiries
    • Assists in the management of the team members' respective schedules utilizing MS Outlook, including planning and organizing events, meetings and travel
    • Maintains office supplies inventory by monitoring stock levels, anticipating needed supplies, and placing orders
    • Ensures operation of equipment by completing preventive maintenance and calling for repairs
    EDUCATION & EXPERIENCE
    • High School Diploma or equivalent required. Some college preferred.
    • 2 year or more administrative experience required
    • Prior executive assistant experience strongly required
    REQUIRED SKILLS
    • Outstanding organizational skills and the ability to handle multiple projects/tasks with little or no supervision, able to adapt to rapidly changing priorities
    • Ability to interface well with all departments within the company in a highly professional manner
    • Demonstrate the ability to communicate effectively and professionally with customers and external contacts to the organization
    • Self-motivated, exercising initiative, actively contributes to team successes
    • Demonstrated judgment of planning, prioritizing, and organizing diversified workloads
    • Possesses a high degree of proficiency with MS Office products, including Word, Excel, Power Point and Outlook, as well as Adobe.
    • Must be able to maintain the highest level of confidentiality. Ability to handle sensitive material concerning the organization, in-office projects and information, as well as customer information
    • Excellent punctuation, spelling, and grammar
    • Exceptional attention to detail
    • Ability to be contacted and to work after hours, including weekends, if needed
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