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    Executive Assistant - Cleveland, United States - Cuyahoga County, OH

    Cuyahoga County, OH
    Cuyahoga County, OH Cleveland, United States

    1 week ago

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    Description

    Department:
    Fiscal


    Anticipated Work Schedule:
    Monday through Friday, 8:30 AM - 4:30 PM


    Reports To:
    Fiscal Offer


    Full Time or Part Time:
    Full Time


    Regular or Temporary:
    Regular


    Bargaining Unit:
    N/A


    Classified or Unclassified:
    Unclassified


    FLSA:
    Exempt

    Summary


    The purpose of Executive Assistant position is to provide high-level administrative support to a designed elected official or executive officer.

    This includes handling information requests, preparing reports, preparing correspondence, coordinating daily calendars and planning appointments & events, and facilitating internal communications.

    Essential Job Functions

    Provides high-level administrative support to the designated elected official or executive officer.

    This includes managing and setting priorities related to the executive's calendar and appointments, providing daily agendas and talking points for meetings, screening communications, completing information requests, arranging meetings and travel.

    Acts as primary contact for the designated official/executive. Liaisons with department executive, elected officials, and external stakeholders. Uses discretion to screen communication by determining priority and relevance of any requests or information. Receives and distributes information to various departments in the County, fulfilling information requests as needed.

    Edits, reviews, & finalizes various formal documents and presentations for aesthetics, grammar, and accuracy. Prepares background documents. Summarizes reports and communications for the designated official/executive. Ensures integrity of information. Researches and analyzes routine complex administrative projects.

    Reviews and screens communications to designated elected official or executive officer and uses discretion to prioritize matters that require attention.


    Administers office services such as purchasing and tracking supplies as well as overseeing the maintenance, storage, fulfilling requests, auditing, and other records management duties and responsibilities.

    Tracks and monitors the budget to ensure purchases are aligned.

    Reviews various formal presentations, interpreting their focus and ensuring they are aligned with the executive's requirements and goals. Coordinates the production of various reports as needed by the designated official or executive.

    Responds independently to correspondence of a routine nature.

    Trains and provides back-up for other executive and administrative assistants as needed.

    May assist with the procurement process for designated office.

    May serve as staff person for County Board or Committee. Duties can include publishing meeting agendas, meeting notices and appropriate documents. Record and publish meeting minutes when necessary.

    Attend meetings when appropriate.

    Minimum Requirements


    Associate degree, preferably in Secretarial Science or Administrative Assistant related field OR sufficient coursework towards a Bachelor's degree in a related field.

    An appropriate Secretarial Science or Administrative Assistant related certification may also substitute for college degree requirement. Five (5) years of executive or administrative assistant experience reporting to a senior level manager or department director. Experience should include a significant level of support to presentation development, office management, managing calendars, and prioritizing communications. Light physical effort in sedentary to light work. May involve some manipulation of lightweight items (5-10 pounds). May involve extended periods of time at a keyboard or workstation.

    Application Process

    This is an unclassified position. Human Resources will check your application to make sure you meet the minimum qualifications. HR helps the hiring department decide who to follow up with for interviews and then a job offer. Most of our communication with candidates is through email. Regularly check the email address you gave us in your job profile. Watch your Spam folder, just in case.

    If we offer you a job, you must pass a drug screen and background check before the offer becomes final.

    Prior criminal convictions do not automatically disqualify you from employment; the County looks at criminal convictions on a case-by-case basis using the guidelines in Chapter 306 of the County Code.


    EQUAL OPPORTUNITY EMPLOYER


    Cuyahoga County is committed to fostering a diverse and inclusive workforce, which includes building an environment that respects the individual, promotes innovation and offers opportunities for all employees to develop to their full potential.

    A diverse workforce helps the County realize its full potential.

    The County benefits from the creativity and innovation that results when people with different experiences, perspectives, and cultural backgrounds work together.

    The County is committed to providing equal employment opportunities for all individuals regardless of race, color, ancestry, national origin, language, religion, citizenship status, sex, age, marital status, sexual preference or orientation, gender identity/expression, military/veteran status, disability, genetic information, membership in a collective bargaining unit, status with regard to public assistance, or political affiliation.

    If you need assistance applying or participating in any part of the candidate experience, contact Human Resources at and ask to speak with a talent acquisition team member.

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