- Prepares, evaluates, and communicates the Parish budgets, annual reports, profit & loss, balance sheet, accounts receivable, accounts payable, and general ledger.
- Develops monthly variance reports and forecasts. Reviews all reports with the Pastor.
- Ensures proper internal controls are in place and followed.
- Serves as Parish representative to banks, manages accounts, and identifies and resolves discrepancies.
- Submits payroll registers to Pastor for review and approval prior to payroll submission.
- Assists with payment of salaries, benefits and other payroll functions, including benefit deductions and garnishments.
- Tracks vacation, sick and personal days for benefit eligible employees as required by Archdiocesan policies and procedures.
- Maintains files in an organized and timely fashion. Purges files as indicated by Archives and Record's guidelines.
- Oversees purchasing, contract negotiations and vendor relationships.
- Acts as the staff liaison to Parish Finance Council.
- Coordinates capital campaign pledges and collections, fund raising events, pledge drives, Parish offertory collections and stewardship.
- Ensures that all federal, state and local taxes are paid in accordance with federal, state and local regulations.
- Utilizes Archdiocesan best practices.
- Implements Archdiocesan Human Resources policies; develops Parish specific job descriptions and manages Open Enrollment.
- Manages payment of salaries and benefits.
- Oversees the management of the Parish office (as applicable).
- Manages the Parish office staff and employee performance, including completion of performance management practices.
- Evaluates support staff through yearly performance reviews.
- Oversees implementation of the guidelines and policies of volunteers.
- Directs/oversees preparation of publication of relevant information presented on the Sunday Bulletin.
- Oversees the maintenance of the Parish census and database.
- Maintains Information Technology including but not limited to computers, internet, telephone, copiers, etc.
- Oversees the management of Parish operational and financial records.
- Manages major repairs, renovations and capital projects in accordance with Archdiocesan policies.
- Acts as liaison to Archdiocesan administrative agencies.
- Manages custodial maintenance functions.
- Acts as a resource for the Building Committee.
- Is responsible for Parish security, leasing, rental, use of Parish facilities, and acts as a liaison to local government agencies.
- Manages Parish project plans; identifies needs and required action, tracks and communicates status to relevant stakeholders, identifies challenges to plan progress and completion and makes necessary corrections, and implements initiatives as applicable progress and identifies follow-up actions (as needed).
- Organizes and facilitates staff meetings to ensure all necessary information such as project plan status, new assignments, and status of regular responsibilities is communicated to and by team members in a timely manner, and identify and address any challenges to progress and success (as needed).
- Undergraduate Degree or equivalent professional experience.
- Minimum three years in an Accounting or Finance role within a Parish or business entity.
- Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values.
- Demonstrated thorough knowledge of accounting principles.
- Experience in Human Resources practices, including people leadership, interviewing and selection, policy application, and employment practices laws.
- Strong proficiency in QuickBooks and Microsoft Office, especially Excel.
- Strong verbal and written communications, interpersonal, multi-tasking, and organizational skills.
- Ability to work in team environment and has a "Service Mindset" when working with others.
- Able to identify opportunities for improvement, evaluate issues and situations and propose and implement recommendations/solutions.
- Can be entrusted with highly confidential information.
- Strong drive to achieve results.
- Able to travel to other Archdiocesan locations.
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Business Manager - Arlington Heights, United States - Archdiocese of Chicago
Description
Employment Opportunities at Parishes in the Archdiocese of ChicagoArchdiocese of Chicago
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Opportunities at Parishes in the Archdiocese of Chicago
Contact:
Agustin Garza
Pastor
Posted 7/21/2023
Job Title:
Business Manager
Hours:
Part time
Parish:
Mision San Juan Diego
2323 N Wilke Rd
Arlington Heights, IL
Description:
The Parish Business Manager is a professional administrator who reports to the Pastor and functionally to the Director of Vicariate Operations.
This Business Manager assists the Pastor with the stewardship to the human, financial, and physical resources of the Parish, in accordance with Archdiocesan policies and guidelines.
A. FINANCIAL MANAGEMENTPerform bookkeeping functions including but not limited to:
Reconciles bank accounts Processes/posts accounts payable transactions and ensures that all invoices and staff reimbursements are paid accurately and in a timely manner Processes cash receipts, records/posts deposits Posts wire transfers, ACH and credit card transactions Gathers Procurement Card Expense reports and receipts submitted by each cardholder monthly Posts payroll journal entries Prepares monthly financial reports (as requested) Oversees budget to actual and timely alerts on expense budget overruns Assists with monthly, quarterly and annual journal entries.
Ensures proper internal controls are in place and followedRequirements:
Special Directions:
Internal Candidates (existing employees) – Please complete the subject field of your email with the following:
"Internal Candidate – Job Title – Full name"
External Candidates - Please complete the subject field of your email with the following:
"Job Title – Full name"
Return to Parish Job Opportunities
Archdiocese of Chicago - 835 N. Rush St., Chicago, IL
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