Business Office Manager - Chicago, United States - Lakeview Rehabilitation & Nursing Center

Lakeview Rehabilitation & Nursing Center

Verified Company

Chicago, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

We are looking for a Business Office Manager (BOM) to join our Team:

***: Under the direction of the Administrator, the Business Office Manager oversees all business functions and personnel including but not limited to accounts receivable, accounts payable, resident trust funds and other assigned duties. The position ensures the financial systems are accurate, efficient, and in accordance with professional accounting practices and governmental regulations, while providing superior customer service to residents, employees, and visitors.

JOB DUTIES:

Supervises Business Office Staff and conducts regular meetings to review progress toward departmental goals. Offers direction, suggestions and evaluated performance of Business Office Staff
Conducts meetings and regularly communicates with the Administrator and corporate level personnel about progress towards departmental goals attainment and areas of concern within the department
Gathers monthend medical reports and maintains file for reporting and ensures timely responses to

Medicare requests for medical records (ADRs)

Demonstrates responsibilities for Medicare Part A determinations from the

Nursing Department:
a. Notifies resident/responsible party of nursing decisions, as received, or on a daily basis b. Ensures appropriate letters are sent within 24 hours of admission/decision

Ensures completion of Medicare Part A and B appeals in denials received: a. Completes and files reconsiderations on a timely basis b. Requests and completes telephone hearings for reconsideration on a timely basis c. Requests and completes Administrative Law Judge hearings for reconsideration on a timely basis
Balances SUM journals to billing reports by the 10th of each month
Follows Medicare procedures as needed or on a weekly basis
Process Medicaid pending conversions as needed or on a weekly basis
Reviews Medicaid authorized new admissions on a weekly basis, or as needed and ensures proper notification is sent to local department of Social Services regarding Medicaid admission to facility
Prepares daily deposits, and makes deposit at the bank
Demonstrates responsibility for miscellaneous Business Office errands (i.e. post office, bank).
Verifies appropriate monies are being deducted for personal accounts on Medicaid residents. Advises Administrator whenever there is a discrepancy
Demonstrates responsibility for the daytoday activity in resident trust accounts, Including: a. Weekly requests for funds transfer of resident account monies from general savings to resident trust b. Prepares deposits weekly for resident trust account c. Prepares checks for approved resident account disbursements weekly d. Verifies resident account petty cash disbursement has proper authorization and receipts (as needed) e. Posts deposits and disbursements to individual accounts on a weekly basis f. Reviews resident account trial balance and notifies responsible parties/residents n low/credit balances g. Closes out discharged residents' accounts within one month of discharge h. Allocates interest as interest is applied to individual resident accounts i. Prints resident account statements quarterly and prepares to mail to responsible parties/residents j. Balances and processes year end 1099INT on residents receiving $10.00 or more annual interest k. Maintains patient account authorization files
Gathers monthly auxiliary pharmacy bills and forwards them to corporate level personnel
Gathers monthly therapy billing logs from Physical Therapy, Occupational Therapy, and Speech Therapy departments and forwards them to the corporate level personnel, on a designated day of each month
Prepares memorandums to departments regarding quarterly time studies at beginning of quarter. Receives quarterly time studies, ensures time is calculated and completed for two week period, and forwards a copy to the appropriate corporate level personnel
Completes quarterly sales tax returns, if needed
Maintains business office nonmedical files as needed
Responsible for special projects/special reports as assigned by the Administrator or corporate level personnel
Verifies and maintains license certifications, criminal background checks, nurse aide registry checks and recertification.
Accepts payments and maintains petty cash.
Records current invoices, scans past due invoices and sends to Accounts Payable.
Maintains and tracks Affirmative Action data and inservice hours
Distributes funds to residents from RFMS accounts.
Attends departmental meetings, inservice educational opportunities as needed.
Maintains confidentiality of all pertinent personnel information in accordance with company policies and procedures.

QUALIFICATIONS & ESSENTIAL FUNCTIONS:

Must possess, as a minimum, a GED or High School Diploma, Associates Degree in Business or at least three (3) years of accounts receivable management experience in health care preferred.
Possesses current knowledg