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    office manager - Queens, United States - SCO Family of Services

    SCO Family of Services
    SCO Family of Services Queens, United States

    5 days ago

    Default job background
    Full time
    Description

    Job Details

    Description

    JOB TITLE: Office Manager/Bookkeeper

    DEPARTMENT: Family Childcare

    PURPOSE OF THE POSITION : Provides direct administrative support to the Director and Family Day Care Network staff (if applicable). Provides technical support and training to other administrative staff in In the program; organizes and implements special projects.

    REPORTS TO: Director

    SUPERVISES : N/A

    I. SPECIFIC RESPONSIBILITIES:

    · Provide and support all administrative services including employee timesheet submissions, delivery and tracking of messages.

    · Develop and implement internal forms and procedures in accordance with agency guidelines.

    · Create and maintain program files and databases; disseminate information to Program Directors and Site Coordinators as needed.

    · Serve as a liaison with other agency departments such as IT, Human Resources, Business Operations, and Finance.

    · Updates and maintains personnel records.

    · Purchases office supplies for program and ensures that office equipment is in working order.

    · Completes time sheets for payroll.

    · Reconciles petty cash, clothing, transportation, and recreation funds.

    · Maintains billing records.

    · Collects weekly fees from parents of Group Day Care, Family Day Care Network and Private Pay Program.

    · Makes Bank Deposits.

    · Complete ACS and Private Pay Program Intake applications for / with parents of Group Day Care and Family Day Care Network. Deliver or mail intake applications to NYC ACS.

    · Complete Pre-Kids UPK and UPK students' application. Deliver to UPK office.

    · Enter NYC and UPK attendance on line

    · Complete any CACFP tasks assigned by Director.

    · Classroom duties as assigned and when assigned by Director.

    · Any other assigned tasks.

    II. QUALIFICATIONS:

    · Minimum of a High School Diploma required; Associates Degree preferred.

    · Prior experience as an Administrative Assistant, Secretary or Office Manager a plus.

    · A familiarity with non-profit or educational organizations is preferred.

    · Excellent verbal, written and computer skills required.

    . Spanish speaking preferred

    III. RELATIONSHIP WITH OTHERS:

    Employees need to possess the following characteristics:

    · Be team players.

    · Have a strong sensitivity to cultural differences present among staff and clients within our organization.

    · Possess a strong belief in people's ability to grow and change; forge a mutually respectful partnership with persons served and their families.

    · Ability to set limits and maintain helping role of practitioner and to intervene appropriately.

    V. SCOPE OF RESPONSIBILITY:

    · Participate in quarterly supervisory and administrative team meetings.

    · Maintain and manage appropriate coverage.

    · Perform other duties as assigned.

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