- Maintains both electronic and physical records, which include accurately scanning records and filing records into paper and electronic folders.
- Identify and document records at offsite storage that have met retention requirements
- Review records and documentation submitted by staff for compliance and accuracy; communicate discrepancies and requests for updates
- Prepare records for offsite storage and disposal including moving/arranging boxes
- Assist with fulfilling requests for records and retrieving boxes from offsite storage
- Process inquiries, review of incoming requests, and filing in the DMS system.
- Performs data control responsibilities including but not limited to file closing, data entry, report preparation and filing, box preparation, indexing contents, document reduction.
- Inventories all physical areas of records and keeps those areas clean and organized.
- Assists with audits various electronic data locations that houses records, such as DMS and shared drives
- Works with firm's Records Management software to maintain files and file locations.
- Assist with monthly reports and applicable clean up from those reports.
- Assists in special projects that may come forth, which may include research, setup, implementation, etc.
- Serves as back-up to office services.
- Helps maintain library materials.
- Any other duties as may be assigned.
- Periodic travel will be required to other offices in Wisconsin only.
- Has no direct supervision of others.
- Bachelor's degree is preferred
- 1-3 years of experience in a law firm records department with knowledge of the complete records process from opening to closing a file and understanding of various documents
- Experience with 3E Records Module, preferred
- Proficiency using iManage (DMS) preferred
- Proficiency using PDF software and Microsoft Office (Word, Excel and Outlook) is required
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Records Assistant - St Louis, United States - Amundsen Davis, LLC
Description
Amundsen Davis, a full-service business law firm, is seeking a Records Assistant to join our St. Louis office. This position assists with daily operations to support the Firm's Records functions. This role will be responsible for initiatives and projects that frequently span multiple offices, legal practice areas and/or administrative departments and involve direct interactions with partners, legal and administrative staff.
Essential Duties and Responsibilities
Provides firm-wide multi-office records support including but not limited to the following:
QUALIFICATIONS
Education and/or Experience
About the Firm
Amundsen Davis is a full-service business law firm comprised of 240 attorneys headquartered in Chicago. As one of the fastest growing law firms in the Midwest, we understand the entrepreneurial thinking that drives business decisions for our clients. We use this insight to respond to the needs of clients creatively, expediently and pragmatically. The firm handles the transactional, labor and employment, and litigation needs of companies across the U.S. Our experience in both litigated and transactional matters makes us a unique partner for your business. The law firm has offices in the following locations: Chicago, Crystal Lake, St. Charles, and Rockford, IL; Columbus, OH; Milwaukee, Appleton, Brookfield, Green Bay, and Madison, WI; St. Louis, MO; and Indianapolis, IN.
Amundsen Davis is an Equal Opportunity Employer. We support and encourage workforce diversity. We do not discriminate because of an individual's race, color, religion, gender, national origin, sexual orientation, gender identity or expression, ancestry, citizenship, creed, marital status, veteran status, age, family care giving responsibilities, genetic profile or predisposition, pregnancy or disability with respect to hiring, promotion, firing, compensation, or other terms, conditions, or privileges of employment.
This position is not open to recruiters.
