Senior Administrative Assistant - Leavenworth, United States - State of Kansas

State of Kansas Leavenworth, United States

1 week ago

Description

Job Posting

Important Recruitment Information for this vacancy

Job Posting closes: April 29, 2024
Required documents uploaded by: April 29, 2024

Agency Information:
Lansing Correctional Facility

301 E. Kansas St.

Lansing, KS 66043

About the Position

Who can apply: Anyone (External)
Classified/

Unclassified Service:
Unclassified

Full-Time/Part-Time: Full-time
Regular/Temporary: Regular
Work Schedule: Monday - Friday
Eligible to

Receive Benefits:
Yes

Veterans'

Preference Eligible:
Yes

Search Keywords: Lansing, Corrections, Administrative Assistant, Lansing Correctional Facility

Compensation:
Minimum Pay $19.75 includes differentials

Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

Comprehensive medical, mental, dental, vision, and additional coverage
Sick & Vacation leave
Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
Paid State Holidays (designated by the Governor annually)
Fitness Centers in select locations
Employee discounts with the STAR Program
Retirement and deferred compensation programs

Visit the Employee Benefits page for more information...

Position Summary & Responsibilities

Position Summary:

This position is responsible for the supervision in the processing of all incoming and outgoing mail on a daily basis for the correctional facility.

The processing includes weighing and posting all outgoing mail and inspecting and distributing incoming mail to the departments within the facility as well as the resident population.

Job Responsibilities may include but are not limited to the following:

Oversee, perform and coordinating the day-to-day operations of the mailroom based on all current policies, procedures, rules and regulations. Maintains a positive work environment by providing leadership in such as, customer services, proper mailing handling, security, inspection, and distribution process. Assist the Administrative Specialist with coaching and train of new and existing mailroom staff of all mailroom duties inordinance outline under the KAR and IMPP.
Oversight of the handling, inspecting, metering and sorting of all outgoing mail for timely delivery on accordance with established schedules, U.S. Postal Service Regulations and K.D.O.C. policies. Review of books and periodicals accordance with KAR and IMPP.
Assist with effectively overseeing and coordinate the activities of three Administrative Assistants assigned to the mailroom in the handling preparation, inspections and distribution of mail received daily. Coach, develop and review the Administrative Assistants preparing of the Censorship and processing of books and periodical as outline under the KAR and IMPP. Act as backup Supervisor in the absence of the Mailroom Supervisor.
Communicate with unit team to identify problems regarding mail process and provides solutions of the residents and their families. Respond to resident grievances received regarding mail services in a timely manner.
Inventory and determines need for additional supplies monthly. Prepare and forward requisitions as needed. Prepare annual budget by determining needs for updated equipment, staff or supplies and forward to DWSS. Prepare, distribute and monitor postal billings/payment on various departments and contract service provider. Ensure that the postal meter postage is kept stocked to insure is always available for outgoing mail.

Qualifications

Licensing & Certification:
Valid Driver's License
Minimum Qualifications:
One year of experience in general office, clerical and administrative support work. Education may be substituted for experience as determined relevant by the agency.
Preferred Qualifications:
High School Diploma or GED Equivalent. One year of supervisory experience in office staffing. Experience with Microsoft Office and clerical duties.
Post-Offer, Pre-employment Requirements:
Must take and pass a drug screening test approved by the Division of Personnel Services unless the incumbent is moving from one safety-sensitive position to another safety-sensitive position within the same agency performing substantially similar duties. May be required to pass a background check.

Recruiter Contact Information

Name: Lori East
Email:
Phone:
Cell Phone:
Mailing Address:

Lansing Correctional Facility

P.O. Box 2

Lansing, KS 66043

Job Application Process

First Sign in or register as a New User.
Complete or update your contact information on the Careers> My Contact Information page. This information is included on all your job applications.
Upload required documents listed below for the Careers> My Job Applications page. This information is included on all your job applications.
Start your draft job application, upload other required documents, and Submit when it is complete.
Manage your draft and submitted applications on the Careers> My Job Applications page.
Check your email and My Job Notifications for written communications from the Recruiter.
Email - sent to the Preferred email on the My Contact Information page
Notifications - view the Careers> My Job Notifications page

Helpful Resources at "How to Apply for a Job - Instructions" and "How to Search for a Job - Instructions"

Required Documents for this Application to be Complete

Upload these on the Careers - My Job Applications page

Transcripts
DD214 (if you are claiming Veteran's Preference)
Tax Clearance

Upload these on the Attachments step in your Job Application

Resume (optional)
Cover Letter (optional)

Helpful Resources at "How, What, & Where do I Upload Documents"

How to Claim Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A will receive an interview if they meet the minimum competency factors of the position.

The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran's Preference

Lansing Correctional Facility is approved for the Veterans' GI Bill Apprenticeship Program.

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace.

All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.

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