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    Property Management Administrative Maintenance Coordinator - Los Angeles, United States - Alliance Property Management, Inc

    Alliance Property Management, Inc
    Alliance Property Management, Inc Los Angeles, United States

    4 weeks ago

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    Description

    Job Description

    Job Description

    Private property management company seeks an experienced, qualified, and motivated individual for its maintenance department. This is an in-office administrative position (not a handyman or on-site manager position) but maintenance knowledge is a plus. Some field work may be required.

    Our candidate has experience with apartment maintenance, familiar with PM software, and has strong organizational skills. Communication skills are a must as relations with residents, owners, and vendors are a vital part of the position.

    The Maintenance Coordinator will work as part of a team to coordinate and follow up on work orders and projects at the Multi-family, HOA and Commercial properties we manage.

    An Average Day

    • Manage a large volume of calls and emails regarding maintenance requests.
    • Coordinate & schedule routine maintenance work orders between tenants and vendors.
    • Obtain timely approval from supervisors or property owners for needed repairs.
    • Update status of repairs done on the property using detailed notes and closing appropriate work orders.
    • Follow up with vendors and tenants to ensure the task was satisfactorily completed and in a timely manner.
    • Process invoices, uploading photos, estimates and recommendations from vendors.
    • Determine when maintenance costs are passed on to tenants.
    • Prepare and arrange posting of notices for Apartment or Building maintenance work.

    Requirements

    • 2+ years of experience in property management maintenance.
    • Reliable transportation.
    • Be outgoing, punctual, responsible, honest, and dependable.
    • Strong command of MS Word, Excel. Familiar with Gmail, Google Sheets, Calendar and Drive
    • Excellent organization and communication skills, both telephone and written.
    • Fluent in English and Spanish, both oral and written.
    • Assist the office in carrying out the implementation of various policies, standards, procedures, and programs.
    • Responsible for the After-Hours Emergency Phone, which include weekends and Holidays. This is rotated between the maintenance coordinators usually weekly or bi-weekly.

    SKILLS AND TALENTS:

    • Critical and Logical Thinking
    • Strong verbal and written communication ability.
    • Ability to apply knowledge from prior scenarios to new ones.
    • Demonstrate problem-solving skills with a calm and professional demeaner.
    • Work and research answers independently.

    Compensation: Salary matched with experience.

    We do conduct complete background checks. This includes, but is not limited to; criminal, credit, employment, driving, etc.

    Job Type: Full-time

    Benefits:

    • Dental insurance
    • Health insurance
    • Vision insurance

    Schedule:

    • 8-hour shift
    • Holidays
    • Monday to Friday
    • On call
    • Weekend availability.

    Experience:

    • Property Management Maintenance Coordination: 2 years (Preferred)

    Language:

    • English and Spanish (Required)

    Willingness to travel:

    • 25% (If needed, on occasion)

    Work Location: In-office, not remotely or an onsite manager.

    Company DescriptionWe are a mid-size Property Management Company; which means everyone's suggestions will get heard, and your efforts do not go un-noticed.

    Company Description

    We are a mid-size Property Management Company; which means everyone's suggestions will get heard, and your efforts do not go un-noticed.
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