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    Executive Assistant - Dallas, United States - BILLINGSLEY PROPERTY SERVICES II INC

    BILLINGSLEY PROPERTY SERVICES II INC
    BILLINGSLEY PROPERTY SERVICES II INC Dallas, United States

    2 days ago

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    Description
    Job Details

    Job Location
    Corporate Office - Dallas, TX

    Description

    We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to one of our esteemed partners. The successful candidate will play a crucial role in managing the partner's extensive calendar, ensuring seamless coordination of meetings, appointments, and commitments. This individual must possess exceptional organizational skills, the ability to anticipate needs, and a talent for proactive problem-solving.

    General Responsibilities
    • Manage and maintain the partner's complex calendar, scheduling meetings, appointments, and travel arrangements with precision and attention to detail.
    • Anticipate the partner's needs and proactively prepare materials, briefs, and agendas for meetings and appointments.
    • Act as a gatekeeper and liaison, screening calls, emails, and requests, and prioritizing correspondence accordingly.
    • Provide high-level administrative support, including drafting correspondence, preparing presentations, and handling confidential information with discretion.
    • Ensure the partner is adequately briefed and prepared for all engagements, providing necessary information and reminders as needed.
    • Facilitate effective communication and collaboration within the team and with external stakeholders.
    • Handle ad-hoc tasks and projects as assigned, demonstrating flexibility and a willingness to adapt to changing priorities.
    • Catalog memberships, insurance information, and vendor contact lists
    • Keep and organize bills, emails, notes, spreadsheets, and all documentation trails
    • Coordinate personal appointments associated with health and wellness
    • Oversee social calendar to include restaurant reservations, theater and performance tickets, and other functions
    • Manage and organize tickets to various events
    • Organize and manage domestic/international travel arrangements
    • Schedule and attend car maintenance appointments and other vehicle necessities
    • Maintain passwords and other login information
    • Coordinate and schedule medical appointments and obtain prescriptions and refills
    • Oversee planning on all dinners, parties, and events to include invitations, correspondence, form and vendor management, budgets etc.
    • Pet care and feeding in office
    • Other duties and responsibilities as assigned
    Qualifications

    Qualifications
    • Minimum 5 years prior executive or personal assistant experience
    • Superior communication skills, both verbal and written
    • High level of organization while managing multiple tasks (with the ability to be very focused amidst these many tasks)
    • Ability to maintain an ongoing list of tasks and projects on an easily shared and current activity list
    • Detail-oriented
    • Able to adapt quickly and anticipate needs
    • High level of discretion and integrity
    • Collaborative mindset is a must
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