Jobs
>
Dallas

    Business Executive Assistant - Dallas, United States - Billingsley Company

    Billingsley Company
    Billingsley Company Dallas, United States

    1 week ago

    Default job background
    Description

    We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to one of our esteemed partners. The successful candidate will play a crucial role in managing the partner's extensive calendar, ensuring seamless coordination of meetings, appointments, and commitments. This individual must possess exceptional organizational skills, the ability to anticipate needs, and a talent for proactive problem-solving.

    General Responsibilities

    • Manage and maintain the partner's complex calendar, scheduling meetings, appointments, and travel arrangements with precision and attention to detail.
    • Anticipate the partner's needs and proactively prepare materials, briefs, and agendas for meetings and appointments.
    • Act as a gatekeeper and liaison, screening calls, emails, and requests, and prioritizing correspondence accordingly.
    • Provide high-level administrative support, including drafting correspondence, preparing presentations, and handling confidential information with discretion.
    • Ensure the partner is adequately briefed and prepared for all engagements, providing necessary information and reminders as needed.
    • Facilitate effective communication and collaboration within the team and with external stakeholders.
    • Handle ad-hoc tasks and projects as assigned, demonstrating flexibility and a willingness to adapt to changing priorities.
    • Catalog memberships, insurance information, and vendor contact lists
    • Keep and organize bills, emails, notes, spreadsheets, and all documentation trails
    • Coordinate personal appointments associated with health and wellness
    • Oversee social calendar to include restaurant reservations, theater and performance tickets, and other functions
    • Manage and organize tickets to various events
    • Organize and manage domestic/international travel arrangements
    • Schedule and attend car maintenance appointments and other vehicle necessities
    • Maintain passwords and other login information
    • Coordinate and schedule medical appointments and obtain prescriptions and refills
    • Oversee planning on all dinners, parties, and events to include invitations, correspondence, form and vendor management, budgets etc.
    • Pet care and feeding in office
    • Other duties and responsibilities as assigned

    Qualifications

    • Minimum 5 years prior executive or personal assistant experience
    • Superior communication skills, both verbal and written
    • High level of organization while managing multiple tasks (with the ability to be very focused amidst these many tasks)
    • Ability to maintain an ongoing list of tasks and projects on an easily shared and current activity list
    • Detail-oriented
    • Able to adapt quickly and anticipate needs
    • High level of discretion and integrity
    • Collaborative mindset is a must
  • Frederick Fox

    Executive Assistant

    1 day ago

    Frederick Fox Dallas, United States

    Executive Assistant - Dallas, TX · Company Description · Frederick Fox is a data-driven executive search firm based in Dallas, TX that partners with companies on their corporate hiring strategy. We are currently working with a Real Estate Investment Firm that is looking to hire ...

  • ABC Fitness

    Executive Assistant

    1 week ago

    ABC Fitness Dallas, United States Full time

    Job Description · This role is a hybrid position, necessitating the candidate to provide in-person support to leaders at our Frisco, TX office location for two to three days a week, as well as on an as-needed basis. · INTRODUCTION: · The Executive Assistant provides comprehens ...

  • Lockton Companies

    Executive Assistant

    1 week ago

    Lockton Companies Dallas, United States Full time

    Lockton Dunning Benefits is currently seeking an Executive Assistant to provide administrative support to executive level associates. The ideal candidate will demonstrate a high level of professionalism; possess the ability to work well in a fast-paced environment and the flexibi ...

  • Wheeler Staffing Partners

    Executive Assistant

    4 days ago

    Wheeler Staffing Partners Dallas, United States

    Wheeler Staffing Partners is seeking a highly organized and detail-oriented Executive Assistant for a fully onsite role with our client in Dallas, TX. The ideal candidate will possess exceptional administrative skills and the ability to manage complex schedules, coordinate meetin ...

  • Uvalle Law Firm,PLLC

    Executive Assistant

    2 weeks ago

    Uvalle Law Firm,PLLC Dallas, United States

    EXECUTIVE ASSISTANT · Uvalle Law Firm, PLLC – The Lawboss – is a fast-paced, high-volume personal injury law firm experiencing incredible growth and expansion. We are seeking a professional and skilled EXECUTIVE ASSISTANT to join our team. We need someone that loves to wear many ...

  • Status Jet

    Executive Assistant

    1 week ago

    Status Jet Dallas, United States

    Status Jet is actively seeking an Executive Assistant to assist the Sales Executive team. This role demands strong organizational skills, attention to detail, and effective communication abilities. Successful candidates will play a vital role in maintaining the high level of serv ...

  • BGSF

    Executive Assistant

    2 weeks ago

    BGSF Dallas, United States

    The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executi ...

  • Eastdil Secured

    Executive Assistant

    1 week ago

    Eastdil Secured Dallas, United States

    Eastdil Secured is the largest independent commercial real estate investment bank in the world, by volume, with nearly $3 trillion in completed transactions over the past 15 years. We uniquely combine commercial real estate and capital markets expertise to provide clients with ad ...

  • Data Axle

    Executive Assistant

    4 days ago

    Data Axle Dallas, United States

    Overview: · Data Axle provides data, applications, and services that help organizations make and save money. Our commitment to accuracy, service and innovation drive customer acquisition, retention, and product enhancement. We are currently seeking an Executive Assistant. · This ...

  • BBDO Worldwide

    Executive Assistant

    1 week ago

    BBDO Worldwide Dallas, United States

    BBDO is the world's most awarded advertising agency. Today BBDO is 15,000 employees in 289 offices across 81 countries, all focused on: · The Work. The Work. The Work. · Simply put, our goal is to create and deliver the most compelling content for our clients. Consequently, we se ...

  • Regan Capital

    Executive Assistant

    2 days ago

    Regan Capital Dallas, United States

    About the Job · Regan Capital is an SEC-Registered Investment Advisor, with a successful track record spanning over 13 years managing fixed income, credit and structured finance strategies for its predominantly institutional client base. Regan is continuing to expand its team loc ...

  • CRH

    Executive Assistant

    1 week ago

    CRH Dallas, United States

    Job ID: 498531 · Ash Grove Cement, a CRH company, provides Portland and masonry cements to help build the foundation and infrastructure for the world around us. We ship millions of tons of cement from our plants and network of terminals located across North America. When you work ...

  • Delta Dallas

    Executive Assistant

    4 days ago

    Delta Dallas Dallas, United States

    Delta Dallas is partnering with a rapidly growing company in the Dallas area in its search for an Executive Assistant. · The ideal candidate with possess the following: · 5+ years of administrative experience working with Senior Executive Leadership, preferably C-level support · ...

  • TBG | The Bachrach Group

    Executive Assistant

    1 week ago

    TBG | The Bachrach Group Dallas, United States

    Seeking an EA with Private Equity/Hedge Fund Background · Responsibilities: · Manage executives' calendars, set up meetings and notify of any changes · Manage travel and accommodation arrangements-personal and professional · Keep track of daily expenses and prepare reports as nee ...

  • CornerStone Professional Placement

    Executive Assistant

    5 days ago

    CornerStone Professional Placement Dallas, United States

    Executive Coordinator – Non-Profit, Religious · City: Dallas · State: Texas · Zip: 75077 · CornerStone Professional Placement seeks a skilled and motivated Executive Coordinator for a direct-hire role with a reputable non-profit religious organization in Dallas, TX. Chosen Execu ...

  • Piper Companies

    Executive Assistant

    1 week ago

    Piper Companies Dallas, United States

    Piper Companies is looking for an Executive Assistant to join a financial organization in Dallas, TX. This is an onsite and full-time position. · Essential Duties of the Executive Assistant:Provide administrative support to Managing Director(s) and deal team with complex needs, i ...

  • American Heart Association

    Executive Assistant

    1 week ago

    American Heart Association Dallas, United States

    **Overview** · As we celebrate our Centennial year, we invite you to join us in shaping the next century of impact. Be a relentless force for a world of longer, healthier lives as we remain devoted to a future of health and hope for everyone, everywhere. At the American Heart Ass ...

  • ITS Global

    Executive Assistant

    2 weeks ago

    ITS Global Dallas, United States

    Job Description · Job DescriptionWe are seeking a highly organized and proactive Executive Assistant to support our executive team. This role requires extensive travel (50%) across North America and exceptional communication skills, particularly in interacting with C-suite execut ...

  • Palni Inc

    Executive Administrative Assistant

    3 weeks ago

    Palni Inc Dallas, United States

    Job Details · Palni, an innovative technology solutions provider, is currently looking for an Executive Assistant to be a supportive force that empowers our senior leadership. The ideal candidate will be a proactive problem solver with meticulous attention to detail. The ideal ca ...

  • American Golf Cars

    Executive Assistant

    14 hours ago

    American Golf Cars Dallas, United States

    Job Description · Job DescriptionJob Description · AdvancedEV in Dallas, TX is currently seeking a dynamic Executive Assistant to provide comprehensive support to our Company/Executive Team. This is a unique opportunity to work closely with Company/Executive Team and contribute t ...