Jobs
>
Executive Assistant
>
Dallas

    Executive Assistant - Dallas, United States - Eastdil Secured

    Eastdil Secured
    Eastdil Secured Dallas, United States

    1 week ago

    Default job background
    Accounting / Finance
    Description

    Eastdil Secured is the largest independent commercial real estate investment bank in the world, by volume, with nearly $3 trillion in completed transactions over the past 15 years. We uniquely combine commercial real estate and capital markets expertise to provide clients with advisory services and investment strategies for all major markets, transaction types, and asset classes. As a privately held firm with significant employee investment, we thrive on our intelligence-driven team, state-of-the-art technology, and collaboration across 21 offices and 3 continents. Our collective experience, expertise, and resources provide us with the ability to successfully execute the world's most impactful transactions in the capital markets.

    This position is a full-time, in-person, role in our Dallas office. An Executive Assistant with Eastdil Secured performs a broad variety of administrative tasks in a fast-paced work environment. This role provides administrative support to multiple senior level executives. Teamwork is integral to this role and the ability to work well with all levels of internal team members as well as outside clients and vendors is required.

    Essential Functions & Day-to-Day Responsibilities

    • Provide administrative support to Managing Director(s) and deal team with complex needs, including a high volume of travel, itineraries and agendas and an extremely complex calendar of meetings
    • Works closely with executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer", having a sense for the issues taking place in the environment and keeping the executives updated as needed
    • Plan, coordinate and ensure meetings are scheduled, rescheduled, or prioritized based on business needs
    • Provides "Gateway" role, communicating with broader team constantly to increase efficiency. Establish and implement team scheduling best practices for Managing Director(s) and deal team by leveraging ES software and applications.
    • Completes a broad variety of administrative tasks in addition to managing time and travel, including completing expense reports, composing, and preparing correspondence, processing charitable contribution requests, and managing client gifts and entertainment where group co-heads are leads, in accordance with gift and entertainment policies and procedures
    • Leads the planning and execution process for small local events led by Managing Director(s) and deal team (closing dinners, small happy hours, golf outings, etc.)
    • Completes personal requests as needed (personal travel, errands, etc.)
    • Successfully completes all aspects of deliverables with a proactive, hands-on, solutions-oriented approach
    • Provide occasional back-up support to other Executive Assistants, including supporting the transaction process
    • Collaborate with business operations teams across multiple offices

    Deal Administration

    • Provide executive deal administrative support as needed to Managing Director(s) and deal team
    • Support Managing Director(s) and deal team by managing and organizing internal database, assisting with deal marketing process, ensuring timely distribution of marketing materials, performing data reporting using Eastdil Secured proprietary applications, and coordinating with internal and external counsel as needed
    • Proactively manage end-to-end deal administration process, including coordinating closing dinners, arranging event related items such promotional materials, wine distribution, etc.

    Education and Qualifications

    • Bachelor's Degree, preferred
    • 3+ years of experience in a corporate environment working with senior-level executives

    Experience, Skills and Competencies Required

    • Very strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
    • Very strong interpersonal skills and the ability to build relationships across the broader team and the firm
    • Expert level written and verbal communication skills
    • Demonstrated proactive approaches to problem-solving with strong decision-making capability
    • Emotional maturity
    • Highly resourceful team-player, with the ability to also be extremely effective independently
    • Proven ability to exercise discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
    • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
    • Forward looking thinker, who actively seeks opportunities and proposes solutions
    • Experience coordinating complex calendars & managing expenses for multiple team members
    • Tech-savvy and excellent computer skills. Proficient in MS Office (Outlook, Excel, Word, and PowerPoint), Microsoft TEAMS and Zoom.
    • Apple device required for remote connectivity
    • Concur expense management and travel booking experience a plus

    Other Duties

    Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

    Eastdil Secured will not sponsor visas for this position. Candidates must be able to work in the United States on a permanent basis.

  • ABC Fitness

    Executive Assistant

    1 week ago

    ABC Fitness Dallas, United States Full time

    Job Description · This role is a hybrid position, necessitating the candidate to provide in-person support to leaders at our Frisco, TX office location for two to three days a week, as well as on an as-needed basis. · INTRODUCTION: · The Executive Assistant provides comprehens ...

  • BGSF

    Executive Assistant

    2 weeks ago

    BGSF Dallas, United States

    The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executi ...

  • Frederick Fox

    Executive Assistant

    1 day ago

    Frederick Fox Dallas, United States

    Executive Assistant - Dallas, TX · Company Description · Frederick Fox is a data-driven executive search firm based in Dallas, TX that partners with companies on their corporate hiring strategy. We are currently working with a Real Estate Investment Firm that is looking to hire ...

  • Data Axle

    Executive Assistant

    4 days ago

    Data Axle Dallas, United States

    Overview: · Data Axle provides data, applications, and services that help organizations make and save money. Our commitment to accuracy, service and innovation drive customer acquisition, retention, and product enhancement. We are currently seeking an Executive Assistant. · This ...

  • BBDO Worldwide

    Executive Assistant

    1 week ago

    BBDO Worldwide Dallas, United States

    BBDO is the world's most awarded advertising agency. Today BBDO is 15,000 employees in 289 offices across 81 countries, all focused on: · The Work. The Work. The Work. · Simply put, our goal is to create and deliver the most compelling content for our clients. Consequently, we se ...

  • Lockton Companies

    Executive Assistant

    1 week ago

    Lockton Companies Dallas, United States Full time

    Lockton Dunning Benefits is currently seeking an Executive Assistant to provide administrative support to executive level associates. The ideal candidate will demonstrate a high level of professionalism; possess the ability to work well in a fast-paced environment and the flexibi ...

  • Uvalle Law Firm,PLLC

    Executive Assistant

    2 weeks ago

    Uvalle Law Firm,PLLC Dallas, United States

    EXECUTIVE ASSISTANT · Uvalle Law Firm, PLLC – The Lawboss – is a fast-paced, high-volume personal injury law firm experiencing incredible growth and expansion. We are seeking a professional and skilled EXECUTIVE ASSISTANT to join our team. We need someone that loves to wear many ...

  • Status Jet

    Executive Assistant

    1 week ago

    Status Jet Dallas, United States

    Status Jet is actively seeking an Executive Assistant to assist the Sales Executive team. This role demands strong organizational skills, attention to detail, and effective communication abilities. Successful candidates will play a vital role in maintaining the high level of serv ...

  • Wheeler Staffing Partners

    Executive Assistant

    4 days ago

    Wheeler Staffing Partners Dallas, United States

    Wheeler Staffing Partners is seeking a highly organized and detail-oriented Executive Assistant for a fully onsite role with our client in Dallas, TX. The ideal candidate will possess exceptional administrative skills and the ability to manage complex schedules, coordinate meetin ...

  • Delta Dallas

    Executive Assistant

    4 days ago

    Delta Dallas Dallas, United States

    Delta Dallas is partnering with a rapidly growing company in the Dallas area in its search for an Executive Assistant. · The ideal candidate with possess the following: · 5+ years of administrative experience working with Senior Executive Leadership, preferably C-level support · ...

  • CRH

    Executive Assistant

    1 week ago

    CRH Dallas, United States

    Job ID: 498531 · Ash Grove Cement, a CRH company, provides Portland and masonry cements to help build the foundation and infrastructure for the world around us. We ship millions of tons of cement from our plants and network of terminals located across North America. When you work ...

  • TBG | The Bachrach Group

    Executive Assistant

    1 week ago

    TBG | The Bachrach Group Dallas, United States

    Seeking an EA with Private Equity/Hedge Fund Background · Responsibilities: · Manage executives' calendars, set up meetings and notify of any changes · Manage travel and accommodation arrangements-personal and professional · Keep track of daily expenses and prepare reports as nee ...

  • Regan Capital

    Executive Assistant

    2 days ago

    Regan Capital Dallas, United States

    About the Job · Regan Capital is an SEC-Registered Investment Advisor, with a successful track record spanning over 13 years managing fixed income, credit and structured finance strategies for its predominantly institutional client base. Regan is continuing to expand its team loc ...

  • CornerStone Professional Placement

    Executive Assistant

    5 days ago

    CornerStone Professional Placement Dallas, United States

    Executive Coordinator – Non-Profit, Religious · City: Dallas · State: Texas · Zip: 75077 · CornerStone Professional Placement seeks a skilled and motivated Executive Coordinator for a direct-hire role with a reputable non-profit religious organization in Dallas, TX. Chosen Execu ...

  • Mammoth Holdings LLC

    Executive Assistant

    1 week ago

    Mammoth Holdings LLC Dallas, United States

    Job Type · Full-time · Description · At Mammoth Holdings, we're excited about our growth, particularly at our Dallas headquarters location. We're looking for a highly skilled Executive Assistant to help work with our leadership team and to manage the logistics behind the growth o ...

  • Palni Inc

    Executive Administrative Assistant

    3 weeks ago

    Palni Inc Dallas, United States

    Job Details · Palni, an innovative technology solutions provider, is currently looking for an Executive Assistant to be a supportive force that empowers our senior leadership. The ideal candidate will be a proactive problem solver with meticulous attention to detail. The ideal ca ...

  • Delta Dallas

    Executive Personal Assistant

    3 weeks ago

    Delta Dallas Dallas, United States

    Delta Dallas is currently partnering with an independent investment firm in its search for an Executive Personal Assistant to support its co-founders. This role will be a true blend of executive and personal support, managing both business and personal support. · The ideal candi ...

  • American Golf Cars

    Executive Assistant

    16 hours ago

    American Golf Cars Dallas, United States

    Job Description · Job DescriptionJob Description · AdvancedEV in Dallas, TX is currently seeking a dynamic Executive Assistant to provide comprehensive support to our Company/Executive Team. This is a unique opportunity to work closely with Company/Executive Team and contribute t ...

  • The Quest Organization

    Executive Assistant to the CEO

    3 weeks ago

    The Quest Organization Dallas, United States Full time

    Executive Assistant – Family Office · Rapidly growing Investment Management Firm & Family Office is seeking an Executive Assistant to support the CEO alongside a Senior Executive Assistant. · Responsibilities: · Maintain schedules in both Outlook and Word · Anticipate the team's ...

  • Parkland Health & Hospital System

    Executive Assistant

    1 week ago

    Parkland Health & Hospital System Dallas, United States

    Interested in a career with both meaning and growth? Whether your abilities are in direct patient care or one of the many other areas of healthcare administration and support, everyone at Parkland works together to fulfill our mission: the health and well-being of individuals and ...