Executive Assistant - Sacramento, United States - State of California

Description

Job Description and Duties

Under the direction of the Deputy Secretary, the Executive Assistant (EA) provides administrative and clerical support duties with occasional research duties for the team and, as needed, the Office of the Secretary.

This position performs a variety of administrative tasks, including answering telephones, creating and maintaining computer and paper records, preparing and tracking correspondence, scheduling meetings and travel, organizing and maintaining calendars for executive staff, and compiling and preparing background information on sensitive and complex environmental issues.

This position may also perform occasional research tasks involving information gathering from a variety of sources. The EA must act independently as well as work harmoniously with others in a team setting.

You will find additional information about the job in the Duty Statement.

Working Conditions

• Requires being in a stationary position, consistent with office work, for extended periods.
• Standard office environment (for example, artificial lighting, controlled temperature, etc.)
• Daily use of a personal computer, office equipment, and/or telephone.
• Position located in a high-rise building
• Must be able to move/transport materials weighing up to 35 pounds, with or without reasonable accommodation.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• 
  EXECUTIVE ASSISTANT

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details


Job Code #:
JC-430706


Position #(s):

Working Title:

EXECUTIVE ASSISTANT

Classification:

EXECUTIVE ASSISTANT
$4, $5,583.00 A

# of Positions:

Multiple


Work Location:
Sacramento County


Telework:
In Office


Job Type:
Permanent, Full Time

Department Information

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

; for more information about E-Verify, please go to

CARB values diversity at all levels of the organization and is committed to fostering an environment where employees from various backgrounds, cultures, and personal experiences are welcomed and can thrive.

CARB believes the diversity of our employees collectively makes up one of the world's most respected environmental organizations. Join CARB and help us improve the lives of all Californians.


Department Website:
Special Requirements

Applicants must include a Statement of Qualifications (SOQ) for this recruitment.

The SOQ is a narrative discussion prepared by the applicant describing how the applicant's skills, knowledge, abilities, education, training, and experience, qualify them for the position.

The SOQ serves as documentation of each candidate's ability to present information clearly and concisely in writing. CARB will not consider applicants who fail to provide an SOQ with their application. Resumes do not take place of the SOQ.

• Require Name on SOQ
• Require Job Control Number on SOQ
• Maximum number of pages: 2
• List additional requirements: To be considered for the position, applicants must submit a Statement of Qualifications (SOQ) along with their application. The SOQ serves as documentation of each applicant's ability to present information clearly and concisely in writing.

The SOQ should not exceed two pages in length, shall be Arial 12-point font, single spaced and address the prompt below:

• Describe your experience, education, and knowledge as it relates to the desirable qualifications section. Provide at least two examples of relevant experience.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered.

Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 5/21/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available).

SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.

Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting.

Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included.

If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

CA Environmental Protection Agency


Attn:
Classification and Certification Unit

C/O California Air Resources Board

1001 I Street, 5th Floor - P.O. Box 2815

Sacramento, CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

CA Environmental Protection Agency

Classification and Certification Unit

C/O California Air Resources Board

1001 I Street, 5th Floor - P.O. Box 2815

Sacramento, CA 95814

Please drop off application with Security Guard located at the front entrance.

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application.

Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -Statement of Qualifications (SOQ) - Please see the Special Requirements section of this job advertisement for detailed instructions for the SOQ submission.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview.

The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

The most desirable candidates will have significant previous experience working in an executive office and working with public meetings.

The candidates must have the ability to work independently with a high degree of initiative and interact effectively with the public, CalEPA Boards, Departments, and Office executives and staff, and other state agencies.

Candidates must possess the ability to think and write clearly, recognize and evaluate problems proactively, and take effective and appropriate action.

The ability to establish and maintain effective, cooperative relationships with internal staff and work well as part of a team, as well as prioritize and schedule work efficiently is essential.

Excellent attendance and punctuality, strong organizational skills, and adaptability in a fast-paced, challenging environment are vital attributes for the successful candidate.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

• Convenient to public transportation
• Gym
• Nearby (third-party) parking
• Located near: (third-party) daycare facility

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.


Department Website:

Hiring Unit Contact:
Ashlyne Poston

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled.

You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Payam Ahmadi

(000) -California Relay Service: TTY), Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Experience and Education

For experience/education to qualify during the application screening process and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Employment Application (STD 678), including detailed job descriptions, hours worked per week, and start/end dates (MM/DD/YYYY).

Application packages without this information may experience delayed processing times, and your eligibility for this position may be impacted.

If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma.

Applicants who completed their education outside the United States (with foreign degrees/transcripts) must obtain and submit verification of the United States course/degree equivalency.

Foreign education credential evaluation services can be found at

Failure to submit all the required documentation will result in an incomplete application and disqualification from consideration for this position.

Address for Mailing or Drop-Off Application Packages


NOTE:

Applicants must not include Social Security Numbers, LEAP status information or paperwork, Equal Employment Opportunity information, exam result notices or scores, or medical or criminal history information on any document within their application package.

You may submit your application and any applicable or required documents to:

California Environmental Protection Agency/State Air Resources Board

Attn:
Human Resources Branch/ Classification & Certification unit, JC#430706

1001 I Street, 5th Floor/P.O. Box 2815

Sacramento, CA 95814

Drop-off applications must be received, and date stamped by 5:00 PM on the final filing date. The drop-off location is non-operational on weekends and holidays.

After dropping off the application, please email and mention the JC number in the subject line. Your email will serve as a time stamp that a document was dropped off before the final filing date.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place.

Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.