Program Associate/Program Coordinator - Washington, United States - Population Reference Bureau Inc

Description

Job Description

PRB is recruiting a Program Associate/Program Coordinator to primarily support knowledge management and project administration on the USAID-funded MOMENTUM Knowledge Accelerator project, and to support other projects and institutional initiatives as needed.

PRB is at the cutting edge of synthesizing complex information for non-technical audiences; making quality information available in accessible formats; strengthening the capacity of researchers, practitioners, and journalists; and creating spaces for these communities to exchange knowledge. PRB staff are experts in family planning (FP), reproductive health (RH), and population, including gender and youth, and in knowledge management, advocacy, communications, journalism, digital/multimedia, and research.

MOMENTUM Knowledge Accelerator is the "connector award" for the MOMENTUM suite of projects, which aims to improve maternal, newborn, child health (MNCH), FP, and RH programming around the world. The PRB-led consortium synthesizes and packages key program data, information, and learning from across the suite of awards; shares game changing practices with key regional and global stakeholders through various live and digital platforms and events; promotes and tracks the use of data and learning for improving MNCH/FP/RH programming; and raises broad awareness about the project's impact.

The Program Associate/Program Coordinator will serve as a member of the International Programs department, providing technical and logistic support to MOMENTUM Knowledge Accelerator and other projects and institutional initiatives as needed. This support may include leading and/or contributing to the development of technical communications products and advocacy tools; liaising with partners and stakeholders in support of project activities; leading and/or supporting the coordination and organization of external meetings, conferences, webinars, workshops, and trainings­­; and supporting activity management processes.

Primary Responsibilities

This position will primarily support the MOMENTUM Knowledge Accelerator team to implement knowledge management activities, document and disseminate key information, and prepare project deliverables. The successful candidate will work as part of a PRB team of program assistants, associates, and coordinators, as well as part of project teams made up of various categories of staff. The selected candidate will be supervised by a Senior Program Director. Responsibilities include:

Meetings and Events

• Leads and/or supports the coordination and planning for small-to-large scale stakeholder events, convenings, trainings, webinars, virtual knowledge exchanges, and conferences. Responsibilities may include event conceptualization, planning, logistics, promotion, and communications; drafting and preparing event materials; and coordinating and partnering with in-country partners to execute events.
• Coordinates and supports logistics and documentation for technical working group meetings and other events tied to the MOMENTUM suite of awards.

Knowledge Translation and Sharing

• Leads and/or contributes to synthesizing project findings and insights; packaging them in compelling formats; and liaising with technical contributors and reviewers (external and internal), as well as communications staff, to create and develop final products.
• Drafts outlines and content for communication products such as fact sheets and blogs.
• Leads initiatives to share project resources with a wide range of external stakeholders via listservs, communities of practice, and other appropriate channels.
• Develops creative ideas and products such as short teaser videos to draw attention to technical project resources, encourage their use among target audiences, and track and document outcomes.
• Manages the weekly curation, production, and dissemination of newsletters for projects as assigned and prepares analytical reports on newsletter engagement.

Management and Coordination

• Maintains and updates project knowledge sharing platforms (e.g., posting content, adding and archiving platform users, promoting use and engagement, etc.).
• Maintains editorial, event, and activity [RN1] trackers and other coordination tools.
• Contributes to work planning processes, donor reports, and monitoring, evaluation, learning, and results collection efforts for projects as assigned.

Secondary Responsibilities

• Provides general administrative support, such as: formatting documents; maintaining and sharing files and records related to International Programs department, notetaking for specific activities and projects within the department; coordinating payments for invoices and expense reports for project activities, consultants, and senior staff; coordinating procurement related to assigned activities, including development of subaward agreements.
• Supports new business pursuits, including researching and collating information from varied sources and preparing sections of concept notes and proposals.
• Supports project social media outreach and engagement and drafts social media content for projects as assigned.
• Represents PRB at professional conferences and meetings.
• Provides writing and other technical support as needed to other core programs.

The candidate should be prepared to carry out additional tasks as they arise.

Qualifications

PRB is seeking candidates who are quick learners, highly organized, detail oriented, resourceful, creative, and collegial. Applicants should have a bachelor's degree or higher, fluency in English, and the ability to communicate effectively and appropriately in intercultural situations.

Required qualifications:

• Bachelor's degree with social sciences background and a demonstrated interest in global health/development issues.
• One or more years of experience in global health, public health, public policy, communications, journalism, social media, international development, or public relations is a plus;
• Fluency in English, with the ability to lead and facilitate meetings and prepare high quality correspondence and documents;
• Excellent writing, editing, and proofreading skills;
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines;
• Experience providing project support to a staff of five or more employees;
• Proficiency with Microsoft Office, particularly Word, Excel, and PowerPoint;
• Strong interpersonal skills to work respectfully and collegially in teams and with professionals of different levels and backgrounds, including with international partners and project funders, and to adapt to shifting priorities and timelines;
• Ability to work independently and as part of a team; and
• Experience organizing in-person and virtual events.

Other desirable but not required qualifications include:

• Demonstrated technical experience in one or more of the following areas: FP/RH; monitoring, learning, and evaluation; MNCH; knowledge management; gender; and adaptive learning;
• Project management experience including developing work plans and ensuring quality and timeliness of technical deliverables.
• Working proficiency in written and spoken French.
• Proficiency working with MailChimp.
• Experience working on USAID or other U.S. government-funded projects.
• Experience working or studying in low- and middle-income countries, or providing administrative support to an international organization with staff based in low- and middle-income countries.
• Willingness to travel—occasional opportunities to travel may arise.

Note: The specific position title, program associate or program coordinator, will be determined based on the successful candidate's qualifications and in alignment with PRB's internal grade requirements.

Applications:

Please upload your resume and cover letter. Only finalists will be contacted. Applications without a cover letter will not be considered. We would like to fill this position as soon as possible.

The PRB office is located in Washington, D.C. For candidates local to D.C., spending 1-2 days in the office per week is desirable but not required. For those who are not local to D.C., remote work is possible.

PRB is an equal opportunity employer.