Program Coordinator Facilities - Washington, United States - Children's National Hospital

Children's National Hospital
Children's National Hospital
Verified Company
Washington, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Description


The Program Coordinator - Facilities will provide administrative and program support to plan, implement and coordinate programs, events and educational activities, and to administer policies and procedures as well as office management.


Qualifications

Minimum Education
Bachelor's Degree Work requires analytical, communication and organizational skills generally acquired through completion of a bachelor's degree program (required)


Minimum Work Experience
5 years Experience in program administration involving academic, medical or research activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events (required)


Required Skills/Knowledge
Excellent written and verbal communication skills.

Experienced in department budget and personnel administration and communication.

Computer Skills - Excel, Microsoft Word, Access, & PowerPoint


Functional Accountabilities

Provide Operational Oversight

  • Coordinate administrative tasks consistent with workload requirements and available resources.
  • Participate in specified divisional operations and systems.
  • Recommend and participate in development of new processes and systems to meet departmental needs.
  • Train and mentor new investigators and research staff on processes; assist with determining work assignments, schedules and priorities; provide work guidance and oversee the activities of one or more processes.
  • Maintain and process employee time cards and attendance records.

Manage Budget

  • Participate in the development, monitoring, and reconciliation of operating and capital budgets; (e.g., budget variance and performance reports; budgetary interface with the grants management office).
  • Ensure availability of data for management decision making.

Committees and Meetings

  • Coordinate the Activities of the Regulatory, faculty and staff meetings; prepare meeting documentation including teleconference; assign and distribute review material; draft minutes;
  • Coordinate correspondence and maintain extensive filing system.

Administrative Support

  • Serve as a liaison with internal departments, investigators, and external collaborators and investigators; prepare and proof complex administrative and contractual documents, correspondence, memoranda, letters, presentations and reports; provide support with project management activities.
  • Assist with updates to the website, maintain mailing lists, file logs.
  • Coordinate and schedule office appointments, meetings and conferences with other CNMC departments, investigators.
  • Assist with other office duties as needed.
  • Assist in the development of policies and procedures for specific departmental/functional responsibilities; develop procedures for troubleshooting.
  • Assist to develop reporting databases.
  • Assist in enduser training.
  • Assist in the development of ongoing maintenance requirements.
  • Assist in the planning of subsequent enhancements/phases to ensure maximization of solutions.

Organizational Accountabilities

Organizational Accountabilities (Staff)

Organizational Commitment/Identification

  • Anticipate and responds to customer needs; follows up until needs are met
Teamwork/Communication

  • Demonstrate collaborative and respectful behavior
  • Partner with all team members to achieve goals
  • Receptive to others' ideas and opinions
Performance Improvement/Problem-solving

  • Contribute to a positive work environment
  • Demonstrate flexibility and willingness to change
  • Identify opportunities to improve clinical and administrative processes
  • Make appropriate decisions, using sound judgment
Cost Management/Financial Responsibility

  • Use resources efficiently
  • Search for less costly ways of doing things
Safety

  • Speak up when team members appear to exhibit unsafe behavior or performance
  • Continuously validate and verify information needed for decision making or documentation
  • Stop in the face of uncertainty and takes time to resolve the situation
  • Demonstrate accurate, clear and timely verbal and written communication
  • Actively promote safety for patients, families, visitors and coworkers
  • Attend carefully to important details practicing Stop, Think, Act and Review in order to selfcheck behavior and performance

Primary Location:
District of Columbia-Washington


Work Locations:
CN Hospital (Main Campus) 111 Michigan Avenue Washington 20010


Job:
Non-Clinical Professional


Organization:
Real Estate


Position Status:
R (Regular) - FT - Full-Time


Shift:
Day


Work Schedule:
Days M-F


Job Posting:
Apr 15, 2024, 9:24:18 AM
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