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    Administrative Assistant - Cincinnati, United States - SSRG - Structural Systems Repair Group

    SSRG - Structural Systems Repair Group
    SSRG - Structural Systems Repair Group Cincinnati, United States

    3 weeks ago

    Default job background
    Construction / Facilities
    Description

    We are seeking a highly organized and diligent Administrative Assistant to join our dynamic team. In this vital role, you will provide essential support to our pre-construction department, ensuring smooth operations as we prepare for groundbreaking projects. Your expertise in administrative tasks, coupled with a keen understanding of the construction process, will be instrumental in paving the way for successful project launches. If you are an administrative professional looking to contribute to the foundational stages of construction with a passion for excellence and efficiency, we encourage you to apply.

    A LEGACY OF BUILDING CAREERS

    At SSRG, we are the force that makes any structure possible. Whether your project is creating a new structural system or you're working on repairing a 200 year old building, we're ready to do what it takes. We believe in doing great work with like-minded people. Our team is unique. We know our employees are whole people with families, hobbies, and lives outside of work. We work hard here, but we also work smart. Together, we celebrate wins, applaud our shared successes, and work to positively impact our clients and our community. Our full-time positions offer generous PTO, excellent salaries, and a collaborative work environment where your voice matters.

    Job Responsibilities

    • Assist the pre-construction team with administrative tasks and project coordination.
    • Maintain and organize pre-construction documents, including bids, proposals, and project plans.
    • Schedule and coordinate meetings, appointments, and travel arrangements.
    • Prepare, review, and distribute pre-construction correspondence, such as letters, emails, and memos.
    • Manage the submission of building permits and other regulatory documents required for project initiation.
    • Track and report on pre-construction project timelines and milestones.
    • Assist in the preparation of presentation materials for client meetings and bid proposals.
    • Act as a liaison between the pre-construction team and external partners, such as architects, engineers, and subcontractors.
    • Maintain an up-to-date database of contacts, project details, and vendor information.
    • Handle incoming calls and inquiries related to pre-construction activities.
    • Order and manage office supplies and equipment for the pre-construction department.
    • Participate in the bid process by helping to compile necessary documents and ensuring submission deadlines are met.
    • Facilitate the change order process during the pre-construction phase.
    • Ensure confidentiality of all pre-construction information and proprietary company data.
    • Support the pre-construction team in adhering to company policies and industry regulations.

    Job Requirements

    • High school diploma or equivalent; associate or bachelor's degree in Business Administration or a related field preferred
    • Minimum of 2 years of administrative experience, preferably in the construction industry or a related field
    • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint
    • Familiarity with construction terminology and processes
    • Basic understanding of construction drawings and blueprints
    • Strong organizational and time-management skills
    • Excellent written and verbal communication abilities
    • Ability to multitask and prioritize tasks effectively
    • Experience with project management software such as Procore, Buildertrend, or similar is a plus
    • Knowledge of administrative procedures and systems such as filing and record keeping
    • Attention to detail and problem-solving skill
    • Ability to work independently and as part of a team
    • Discretion with confidential information
    • Willingness to learn and adapt to new challenges
    • Ability to work in a fast-paced environment and under pressure
    • Experience coordinating travel arrangements and managing calendars
    • Experience with expense report preparation and budget tracking
    • Capacity to assist with bid preparation and project proposals
    • Commitment to providing excellent customer service to internal and external stakeholders
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