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    Coordinator, Facilities - New York, United States - Tailored Management

    Tailored Management
    Tailored Management New York, United States

    3 weeks ago

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    Description

    Join the world's leading music company Our client owns and operates a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries.
    Position Details:
    Job Title: Coordinator, Facilities & Admin Services
    Shift: 9:30 am-6:30 pm EST. Fully onsite
    Location: 1755 Broadway, New York, NY 10019
    Pay Rate: $28.85/hr on W2
    Contract Length: 5 months.
    *Contract Extension or Conversion to FTE based on Performance, Attendance and Business Need*

    Duties:

    • Receive and transfer phone calls.
    • Update and manage calendars.
    • Process invoices.
    • Maintain vendor relationships.
    • Order and set up catering.
    • Order office supplies and materials.
    • Handle conference room requests.
    • Handle access & ID badges for employees.
    • Point of contact among executives, employees, clients, and other external partners
    • Managing information flow in a timely and accurate manner
    • Keep up with office supply inventory.
    • Format information for internal and external communication - memos, emails, presentations, reports.
    • Take minutes during meetings.
    • Organize and maintain the office filing system.
    Skills:
    • Ability to interact comfortably and effectively with employees of the company at all levels including Senior Management.
    • Ability to interact comfortably and effectively with external partners.
    • Strong administrative, organizational, and creative skills.
    • Strong computer skills are a plus - understanding of Microsoft Office is essential.
    • Ability to work under high pressure and speed.
    • Great social and interpersonal skills.
    • Ability to keep information highly confidential.
    • Must be flexible and able to multi-task, Ability to analyze and evaluate situations and outcomes.
    Education:
    Associate's degree, 0 - 3 years

    Should you accept an offer of an opportunity, with this client you will be required to submit at least two professional references as part of our onboarding. You will need to supply their names, phone, email, and relationship to you.
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