Facilities Coordinator - New York, United States - NYC Office Of The Mayor

NYC Office Of The Mayor

Verified Company

New York, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Administrative Services

Facilities, Construction Management & Operations

Position

Facilities Coordinator

Job Number: 42879

The Agency You'll Join
The NYC Mayor's Office administers all city services, public property, most public agencies, and
enforces all city, state, and federal laws within New York City. New York City's Mayor, Eric Adams is
head of the executive branch of New York City's government. Mayor Adams has served the people of
New York City as an NYPD officer, State Senator, and Brooklyn Borough President. The Adams'
Administration is leading the fight to make New York City's economy stronger, reduce inequality,
improve public safety, and build a stronger, healthier city that delivers for all New Yorkers. As an
agency, we value fairness, helpfulness, transparency, leadership and build our teams around these
values. For current job opportunities visit our careers page.

The Team You'll Work With
The Mayor's Office of Administrative Services is responsible for coordinating the day-to-day operations of
the Mayor's Office and agencies under City Hall.

Facilities, Construction Management and Operations is responsible for overseeing and managing
facilities within all Mayor's Office locations. Our priorities include but are not limited to space
management, office seating, custodial needs, supply requests, records management, and mailroom
and messenger service. Our goal is to ensure offices operate efficiently and effectively throughout
Mayor's Office campuses.

The Problems You'll Solve
The Facilities Coordinator's responsibilities include but are not limited to:

Monitors internal security system (Symmetry), which provides access to entry to employees.
Program and print employee ID cards to grant access to assigned areas.
Liaison for security system vendors.
Manages work orders for the maintenance and upkeep of our security system to ensure that

security is kept up to date.

Monitor and reset alarms in the security system, as needed.
Coordinates with HR to input new hires photos and ID numbers into office system, including

making sure assets are returned and cleared in the system.

Performs a variety of clerical and administrative duties to support the Director & Deputy Director.
Backup to supply division by assisting Director in the organizing and replenishing of supplies in

shelves/cabinets.

Assists with supply replenishment in our various office locations by making daily supply deliveries

including but not limited to water jugs, cartons of paper and general office supplies, as needed.

Answers phone and direct inquiries.
Assist with conference room reservations and setups, as needed.
Assists Director with maintenance and upkeep of various facilities including frequent walkthroughs

and advisements of repairs as needed.

Assist with basic office set ups and moves of boxes and small furniture, as needed.
Coordinates with internal sign shops for any request regarding building signs, such as employee

name plates and directional signs.

Assist with CMS and IT with receiving and delivering large shipments, as needed.
Backup for office ticketing service system and assign them to office staff accordingly.
Assist with fire drill coordination with building fire safety staff.

About You

Minimum Qualifications:

A baccalaureate degree from an accredited college or two years of experience in security, cameras,

ID programming, administrative duties such as organization skill, answering the phone, excellent
customer service, coordinating and room set up for meetings to support the office in the duties
described above; or

High School diploma or equivalent and 6 years of experience in security system and administrative

duties or

have at least one year of experience as described in "1" above.

Preferred Skills/Experience:

Ability to manage multiple tasks and set priorities.
Excellent organizational, verbal, and written communication skills.
Professional and courteous telephone and office demeanor.
Ability to handle confidential and sensitive information, work independently and handle multiple

tasks simultaneously.

NYS driver's license.

Salary
The City of New York Office of the Mayor's compensation package includes a market competitive
salary, equity for all full-time roles and exceptional benefits. Our cash compensation range for this role
is
$61,000 to $63,000.

factors.

Equal Opportunity | Diversity Equity & Inclusion Statement
The Office of the Mayor is an is an inclusive equal opportunity employer committed to recruiting and
retaining a diverse workforce and providing a work environment that is free from discrimination and
harassment based upon any legally protected status or protected characteristic, including but not
limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual
orientation, veteran status, gender identity,