Risk Manager - Doral, United States - City of Doral, FL

Description

Salary:
$78, $124,881.22 Annually


Location :
City of Doral, FL


Job Type:
Full Time


Job Number:

Department:
Human Resources

Opening Date:

10/23/2023


Closing Date:
Continuous

General Purpose

Position is posted on a continuous basis until a sufficient amount of qualified applications are received.

Applicants who are interested in the position are encouraged to submit an application promptly; notice will not be announced prior to closing the posting.

This position performs professional and analytical work managing, planning, implementing, and evaluating the activities of the Risk Management division within the Human Resources Department.

Work involves responsibility for planning, assigning, coordinating and supervising risk management programs and personnel, including, employee safety, vehicle claims, general loss control, property, fleet management and general liability exposures and avoidance.

Work is performed with limited supervision and considerable latitude.

The position relies on advanced level experience and exercises independent judgment to determine the best approach by using and interpreting policies and procedures.

Position seeks technical guidance only on unusual or complex problems or issues.

Supervision Received and Exercised

This position is classified as an exempt, full-time position with a 40 hour work-week.
Essential Duties and Responsibilities

Responsible for the coordination of activities within risk determination, evaluation, claims administration, contract administration, loss prevention.

Responsible for creating and maintaining City-wide policies and procedures along with the standard operating procedures for all risk related matters.

Responsible for ensuring the City's fleet follows all applicable insurance requirements and all vehicles meet the criteria of the fleet.

Responsible for coordinating vehicle inspections post-accident and works with the assigned member of the respective department to ensure vehicle is repaired and back in service.

Responsible for preparing and requesting all necessary documentation to dispose of any vehicle that has been deemed total loss. Responsible for a comprehensive citywide safety and liability prevention programs.

Manages liability, property damage and identifies and evaluates loss, evaluates claims, and facilitates claims administration.

Reviews and evaluates incident reports/liability damages and takes appropriate action; determines loss control methods for exposure and extent of liability; processes claims; prepares related documentation.

Responsible for coordinating the City-wide crash review panel. In addition, this member serves as panel member for all crash review panels.

Prepares and reviews bids and proposals to ensure that all contractor services are covered with the proper insurance.

Provides technical guidance, coaching, consultation, information and assistance to the City Manager, department directors, supervisors and employees regarding risk management policies, practices, procedures, and programs.

Schedules vehicle inspections and property inspections and ensures that appropriate appraisals are promptly completed and that all benefits are provided in a timely manner.

Interprets loss data and prepares reports for control and analysis; recommends corrective action and maintains state required forms and records.

Maintains periodic contact with the City's third-party adjuster and legal defense to review certain cases.

Responsible to following up with City personnel on responses and gathering of information to ensure legal defense deadlines are met.

Serves as the main point of contact to gather critical information and facts to pinpoint specific City expert in each case.

Participates in depositions as required.

Secures insurance renewal quotes and coverage information on various City insurance policies; makes recommendation to City officials.

Keeps informed of developments concerning potential liability exposures through state legislation and legal court decisions in all areas of insurance.

Reviews all certificates of insurance to ensure City contractors have the proper insurance in place.

Oversees and participates in the development of the division budget.

Provides and arranges safety training for City staff. Works with Human Resources to ensure all employees are trained accordingly.

Serves as the principal representative overseeing damage assessments, verification and validation of City damages in connection with disasters.

Works with the City Attorney to ensure that restitutions are completed.

Completes inspections of City facilities on a regular basis.

Reports to scenes of accidents or injuries as required.

Performs other related job duties as assigned.

Minimum Qualifications


Education and Experience:

Bachelor's degree in insurance, Risk Management, or a related field; five (5) years of experience in development and administration of all lines of insurance and accident and loss prevention programs or an equivalent combination of education, certification, training, and/or experience.

Special Qualifications:
National Incident Management System (NIMS) certification preferred.
Possession of a valid, State of Florida driver's license to operate the motor vehicle operated, typically Class E.

Requirements exist at the time of hire and as a condition of continued employment.

Applicants must complete all requirements established by the City of Doral for employment.

This may include, but is not limited to, a written examination, a psychological exam, a polygraph examination, a comprehensive background investigation, and a job-related medical examination including a drug/alcohol screening test.

Must be a non-smoker.

Knowledge, Skills and Abilities:
Knowledge of the standard principles, practices, technology, and terminology of all areas of risk management, safety, and insurance policies.

Knowledge of principles and processes for providing outstanding customer service.

Knowledge of state workers' compensation laws, regulations, and procedures.

Knowledge of loss prevention practices, procedures, and techniques.

Skill in adapting to a changing work environment, competing demands and ability to deal with frequent change, delays, or unexpected events.

Ability to operate a computer using Microsoft Office products (Word, Outlook, and Excel) and applicable organizational software. Ability to exercise sound judgment and maintain confidentiality regarding critical and sensitive information, records, and reports. Ability to establish and maintain effective and cooperative working relationships with those contacted in the course of work. Ability to regularly attend work and arrive punctually for designated work schedule. Ability to communicate effectively verbally and in writing. Ability to organize work for timely completion. Ability to follow oral and written instructions. Ability to deal effectively with the public.


PHYSICAL DEMANDS

Depending on the functional area of assignment, tasks involve the ability to exert light physical effort usually involving some lifting, carrying, pushing and/or pulling of objects and materials of light weight (up to 20 pounds).

Usually involves some climbing, balancing, stooping, kneeling, crouching, crawling, walking, or standing.


WORK ENVIRONMENT

Work is performed in a fast-moving environment, frequently required to handle multiple projects and to perform under stressful conditions when confronted with an emergency; must be able to work flexible hours to include evenings and weekends.

City of Doral
Human Resources Department


Summary of Benefits:

In this summary, we are providing general information, which will be helpful to you in evaluating the City of Doral as your premier place to work.

If you have questions concerning a specific item or interpretation, please feel free to contact Human Resources at

Employment Benefits for Regular Full-Time Non-

Sworn Employees:
Introductory Period
An introductory period for an employee is twelve (12) months for entrance, rehire, and promotional appointments.

In the event the employee accepts a promotional opportunity position within the City before an initial introductory period is satisfactorily completed, the initial introductory period starts over at the time the employee begins working in the new position.

The introductory period is considered a continuation of the employment selection process.

It provides the City an opportunity to observe and evaluate the capacity of the employee, which includes the employee's ability to satisfactorily perform the essential functions of his or her job; and to observe and evaluate the employee's work habits and conduct, including attendance and the employee's relationship with coworkers and superiors.

During the introductory period, the new employee and the supervisor shall evaluate employment suitability in terms of skill, knowledge, performance, and compatibility.

During this period, the employee shall be given the support and resources needed to learn and demonstrate the duties and competencies required in the new position.

Absences During Introductory Period:

Any cumulative absences during the introductory period in excess of ten (10) workdays will automatically extend the introductory period by the number of days absent regardless of whether the absence was with or without pay.

Holidays

The City of Doral observes 12 paid holidays per year.

New Year's Day

Martin Luther King's Birthday

Presidents Day

Memorial Day

Juneteenth

Independence Day

Labor Day

Columbus Day

Veterans' Day

Thanksgiving Day

Friday after Thanksgiving

Christmas Day

In addition, employees received two (2) personal days and (1) Birthday.

The personal days must be used before the end of the fiscal year and the birthday must be taken within six (6) months of the birthday.

Accruals (Vacation & Sick Time)

The City of Doral has separate sick and vacation leave for non-sworn employees which is accrued on a monthly basis.

Vacation is accrued on a monthly basis depending on the years of service:

Years of Service Monthly Accruals Yearly Accrual

0-4 years 06.66 hours per month 80 hours per year

5-9 years 10.00 hours per month 120 hours per year

10-20 years 13.33 hours per month 160 hours per year
More than 20 years 16.66 hours per month 200 hours per year

Employees may use vacation time as it is accrued.

Sick leave is earned at the rate of 8.0 hours per month for a forty (40) hour work-week. Employees may accumulate a sick time maximum 1,040 hours if on a forty (40) hour work-week.

Sick Leave Payment Program

Employees may sell back to the City up to a maximum of 32 hours of sick leave per year provided that the employee maintains a maximum of 80 hours of sick leave in his or her leave balance.

This election is made annually at the beginning of each fiscal year by the employee and is irrevocable.

An employee who elects to be paid for accrued vacation leave will be paid at his or her current rate of pay on the date of the payout, less applicable taxes and authorized deductions.

Annual Leave Sell Back

Employees may elect payment of accrued, unused annual leave in lieu of time off. This election is made annually in the beginning of each fiscal year and is irrevocable.

An employee who elects to be paid for accrued vacation leave will be paid at his or her current rate of pay on the date of the payout, less applicable taxes and authorized deductions.

Health Care Benefits

All Healthcare benefits for all employees are effective on the first of the month following 30 days of full-time employment.

The City offers HMO, POS, and High Deductible Health plans. The High Deductible Health plan comes with a Health Savings Account (HSA).

Dental Plan
The City of Doral offers a PPO dental insurance plan.

Vision Care

The City of Doral offers voluntary vision care benefits.

Life, Short-term and Long-term Disability

The City of Doral will cover your life insurance at the rate of two (2) times the employee's annual salary up to a maximum of $300, In addition, the City offers both short-term and long-term disability plans which act as income protection plans.

Retirement Benefits

Employees participate in the City's 401a retirement plan administered through Mission Square.

The plan requires employees to contribute a mandatory six percent (6%) of their base pay while the City contributes twelve percent (12%) of the employee's base pay.

457 Supplemental Plan

The City of Doral has a voluntary deferred compensation pension program available through Mission Square where the employee can make contributions to their retirement.

The City does not make any contributions to this plan.

Education/Tuition Reimbursement

The City offers the Educational Reimbursement Program (ERP) established to provide educational assistance to full-time employees participating in training or educational programs designed to strengthen their abilities, which in turn directly benefit the City.

The City will pay the State tuition rate to its members based on the letter grade obtained for each class.

Employee must be a full-time employee for 6 months in order to be eligible for this benefit.

Bereavement Leave

Upon approval of the Department Head, a full?time employee may, upon request, be granted up to three (3) working days of leave with pay in the unfortunate event of a death in his or her immediate family, or up to five (5) working days of leave with pay to attend the funeral or memorial services of an immediate family member outside the State of Florida.

The employee's immediate family shall be defined as the employee's spouse, father, mother, step-parents, natural, step and adopted children, brother, sister, father-in-law, mother-in-law, grandparents, brother-in-law and sister-in-law, grandparents-in-law, registered domestic partner, and child of a registered domestic partner.

The bereavement leave must be taken consecutively, and the employee must attend the funeral of the deceased family member to be eligible for bereavement leave.

If an employee needs time in excess of that provided in this policy, he or she may request accrued vacation time, sick time, or PTO with the approval of their department head.

The City reserves the right to request all pertinent information including deceased relative's name, relationship of the employee to the deceased, the name and address of the funeral home, and the date of the funeral.

Documentation such as a death certificate, or other documentation on the deceased may be required for approval of the leave.

Voting Leave
Employees are encouraged to exercise their right to vote outside of their scheduled working hours.

As such, all full-time employees as defined herein may be granted up to one hour of leave during polling hours in order to vote in federal, state or local elections, both primary and general elections.

This time off shall be granted if it does not increase staffing cost or decrease departmental efficiency.

Employees must request time off for voting in writing or via e-mail at least five (5) business days in advance to the Department Head or designee.

The request for leave must clearly state that the employee needs leave in order to vote.


THE CITY OF DORAL DOES NOT OFFER A RELOCATION PACKAGE

THE CITY RESERVES THE RIGHT TO AMEND, MODIFY OR TERMINATE (IN WHOLEOR IN PART) ANY OF ITS BENEFITS PROGRAMS AT ANY TIME.

Equal Opportunity Employer
The City of Doral is an equal opportunity employer.

Smoke Free/Drug Free Workplace
The City of Doral maintains a smoke free and drug free workplace.

01

Which of the following best describes your education?

High school diploma or GED equivalent.
Associate's Degree from an accredited college in a related field.
Bachelor's Degree from an accredited college in a related field.
Master's Degree from an accredited college in a related field.

02

Do you possess at least five (5) years of experience within the Risk Management field, to include the development and administration of all lines of insurance and accident/loss prevention programs?

Yes
No

03

Do you possess experience in planning, coordinating and supervising Risk Management programs?

Yes
No

04

Do you possess experience with the coordination of activities within risk determination, evaluation, claims administration, contract administration and loss prevention?

Yes
No

05

Do you possess experience in preparing and reviewing bids?

Yes
No

06

Do you possess experience in securing insurance renewal quotes and coverage information?

Yes
No

07

Do you possess experience with maintaining a departmental budget?

Yes
No

08

Do you possess the National Incident Management System Certification (NIMS)?

Yes
No

09

Do you possess a valid driver license with an acceptable driving record?

Yes
No

10

I certify that I have read the job announcement in its entirety, and have attached my resume and last obtained degree to my application.

Yes
No

Required Question
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